Why stock control is important to a Business entity

A business occasionally runs out of certain items. This happens for a number of reasons: unexpected popularity of a particular item, such as one that has attained fad appeal among schoolchildren; an unusually large purchase, such as buying up all of a store’s hotdog buns for a party; or a failure by the manufacturer to make and ship on time certain items. Stock control is a way the retailer avoids running out of stock through tracking what is on hand, what has been sold and what is on order.

The following are some of the reasons why it is important to do stock management:

Cycling Inventory

Retail inventory consists of what products are on the store shelves plus the products in boxes in the storage room. As customers deplete the stocked shelves, more stock comes out of storage to replace what has been sold. Keeping track of the inventory on hand allows the store owner or manager to know when to order additional stock of the items before they sell out. Having records of what gets ordered allows you to better refine what you sell in the store to maximize your profits.

 

Organized Sales

 As goods are sold, the inventory should decline by the amount of sales. Sometimes, there is less inventory than expected, which normally means goods have been stolen or misplaced. Identifying missing inventory helps the retailer know to improve store security or inventory tracking procedures. Tracking sales over years also helps the retailer know how much to order of certain products at different times of the year.

Flawless Orders

Keeping track of goods on order allows a retailer to verify that replacement stock has been ordered. Monitoring order status alerts the retailer to possible delays in delivery in time to find another source of those goods from an alternate distributor. Manufacturers and distributors occasionally face fulfillment problems due to weather, machinery breakdown, labor strikes, unexpected demand and transportation problems. A detailed system of stock control keeps the customer satisfied and the retailer in business.

The Robisearch Point of sale system has the purchasing and stock control management feature that will help your business keep up with the inventory.

 

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Business Management Software and why you need it

 

 

 

 

A business budget  is a spending plan for your business based on your income and expenses. It identifies your available capital, estimates your spending, and helps you predict revenue.

A budget can help you plan your business activities and can act as a yardstick for setting up financial goals. It can help you tackle both short-term obstacles and long-term planning.

Most companies have several items they must pay consistently — daily, weekly, monthly, quarterly, yearly or otherwise — to maintain business operations. Budgets are important to ensure payment of these expenses and so the company can prevent any long-term debts. Without a budget, a business may experience any number of consequences, up to and including the dissolution of the company. Some of the items that a business may be responsible for paying include:

  • Payroll: This can include everyone at the company, even the owner if they currently take a salary.

  • Rent: Most companies lease an office, a warehouse, a brick and mortar location or other space where it conducts business and they must pay rent promptly.

  • Utilities: Along with the lease of space comes utilities for electricity, water, internet and phone.

  • Insurance: Insurance may include general liability insurance, property insurance and coverage for unemployment and workers’ compensation.

  • Professional services: A company may have expenses to keep the company operational. These can include IT services, printer repair expenses, a tax professional and even a cleaning team.

  • Advertising: It’s common for a business to want to engage in some advertising to increase sales or brand awareness. Advertising costs money and may very well be a regular expense that a company is responsible for.

  • Loans: A company may have loans they have to repay for opening the business, for gaining capital from investors and more.

The following are some of the reasons why it is important for businesses and companies to have the Business Management software in their premises;

Prepare for emergencies

You never know what can come up in the course of doing business, so just as in personal life, it’s important to plan for the unexpected in business. A budget can help you set aside money in the event of an emergency so you don’t have to grab funds from some other part of business operations instead.

Attract investors

Investors want to see that a company has their dollars accounted for. A well-formed budget shows organization and a commitment to the business that an owner without a budget may not showcase. When an investor sees budget sheets and can understand how much money the company anticipates bringing in and what its expenses are, he or she may then have more confidence in investing.

Set sales goals

Some expenses are associated with having a sales team or sales processes, and the budget can account for these. The budget can also include how much sales you expect the business to earn in a certain timeframe. With these items in place, you can set sales goals that align with the budget, adjusting as needed later on.

Meet financial goals

Every company should have financial goals that, if reached, means the company did well for the year and can continue operations as normal or even expand as needed. Without a budget in place, a business owner may not have an idea of how the company is doing and only realize after the year is over that the company isn’t making a profit. A budget can keep a business owner and all stakeholders on track to meet goals because there is a better awareness of where the money is coming in and being spent.

Pay off debt

Paying off debt is a major benefit of having a budget. A budget should include line items for each expense, with current debt being just one of them. As long as a business owner follows the budget and accounts for the monthly or quarterly debt payments, then they should be able to pay the debt off promptly.

Easily prepare taxes

Whether you do business taxes yourself or hire a professional, having a budget can make it easier to complete this process. For example, you can invest in tax preparation software or have someone on retainer who can file taxes for you. Your budget will make their process go faster too, potentially saving you money.

Make large financial decisions

Most business owners are responsible for larger business decisions that will impact the money moving into and out of the company. With a budget, you will likely find it easier to make necessary decisions like how much you can afford to increase salaries, if bonuses can be available for team members, what benefits you can offer employees or if there is the opportunity to increase operations.

At Robisearch, we ensure that the Budget Management Software in our system can serve your business effectively and efficiently.

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Why Businesses need the Human Resource Software

Picture of three women seated at a table discussing

Almost every business uses some type of HR management software, whether it’s a simple payroll application or a more sophisticated suite of technologies that integrates the entire employee experience, from onboarding to benefits administration to employee document management.

As the way we work evolves, so must the way companies manage their workforces. To meet the needs of a modern workplace and to attract the highest caliber talent, companies must invest in new technology to both improve the employee experience and increase the bottom line.

By automating tasks and managing data, human resources software saves valuable time and reduces cumbersome paperwork. When an HR team has all the information they need at the click of a button, errors are reduced, compliance risks go down and policies are more consistently enforced.

By reducing paperwork and streamlining processes, organizations can transform the role of both managers and employees to be more strategic and engaging. HR software allows employees to focus on more high-level tasks, resulting in better planning, more strategic decision making and greater job satisfaction.

There are many benefits of having a Human Resource software. They include:

  • Reduced Administrative Tasks

When processes are efficiently automated, your HR team can spend less time on administrative tasks and devote more energy to high-priority projects and company initiatives. With reduced paperwork and streamlined procedures, HR professionals can focus on doing what they do best: recruiting top talent, developing training programs and improving company culture.

  • Improved Compliance

Even the most organized, vigilant HR department can find compliance challenging. With ever-changing state and federal regulations, maintaining pristine paperwork is nearly impossible. From I-9 forms to healthcare documents, HR software solutions allows employers to easily store, share and manage important employee files. Built-in tools effortlessly monitor soon-to-expire documents and certifications, meaning you’re always audit-ready and one step ahead of compliance requirements.

  • Secured Data

Human resources departments are responsible for an incredible amount of highly sensitive employee data. For this reason, it’s critical to implement data protection policies. HR management software maximizes security, allowing companies to securely share documents and control who has access to files. With an audited trail of all actions on each document, HR managers can be confident that data—and in turn, their employees—are protected at each and every step.

Robisearch Limited has ensured that the HR software in our point of sale system is able to transform every company or organization.

 

 

 

 

 

 

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Why you need the digital suggestion box

A digital suggestion box  is where an organization’s employees and customers are able to give feedback, comments, suggestions and complaints at their own convenience. It is unlike traditional boxes that are situated at one spot and mostly out of reach of a company’s direct customers.

The digital suggestion box makes  customers have a sense of belonging because it shows that the organization values the inputs of its customers. This is also because this system offers anonymity and convenience that motivates customers to provide their suggestions. The use of the digital suggestion box is not limited to only customers, but is also useful for getting input from the employees.

A digital suggestion box also offers a simple step to it, which is for the customers to follow a link and submit their comments. This simplicity appeals to many customers unlike how strenuous the traditional suggestion box is operated.

A great and well-constructed suggestion can improve any business. It can take a business from one level to the next. The following are some of the reasons businesses and institutions should invest in a good digital suggestion box like the Robisearch digital suggestion box:

  • All-time access: one important reason why a company should use the digital suggestion box is that the company’s target market may leave or even work in a different region or time zone. They might not be able to write a note and drop it in the office suggestion box, but with an online suggestion box, they can have access to drop their input anywhere and anytime in the world.
  • Anonymity: a digital suggestion box allows feedback to be collected anonymously. This is because there is confidentiality in response collection also and a secure system that protects individuals’ data.
  • Fast delivery: unlike the traditional office boxes where someone might forget to collect all the note. The digital suggestion box processes suggestions quickly. The suggestion box can also be set up to notify specific personnel in real-time when a new suggestion has been received.
  • Make the right decision: receiving suggestions or ideas online from different customers, communicating their wants or needs can help the management of an organization to make informed and rich business decisions. The gathered information will assist the research and development team to keep afloat in the market by serving the desires of their customers.
  • Honest insights: a digital suggestion box eliminates all risks of external influence on your customers or employees and this helps to facilitate honest feedback without any fear.
  • Automated result collection technique: the digital suggestion box automatically collects ideas and feedback and processes them faster, unlike traditional suggestion boxes where an employee has to spend time reading the responses.
  • Qualitative and quantitative feedback: the responses gathered from the collection can help rebrand organizations and make improvements while saving costs.

The importance of a company or institution setting up a digital suggestion box cannot be overemphasized. If you are an organization that is passionate about interacting with your customers and your employees and also getting honest feedback you should definitely set up one. You may just receive the one valuable idea that will change the fate of your organization forever.

 

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Advantages of Property Management Systems

 

The right property management system (PMS) is a key factor in hotel and rental success. More accommodation and rental businesses continue to recognize the need to work as efficiently as possible to streamline operations. They have  replaced old-fashioned, paper-based methods that tend to be both cumbersome and inefficient with the right property management system. Below are some of the advantages of having a PMS for your rental or accommodation business:

  •  Sophisticated revenue tactics

    Property management solutions allow hoteliers and rental owners to implement effective data-driven revenue management strategies which require the tracking of key performance indicators . Tracking indicators such as average daily rate, revenue per available room and gross operating profit per available room  help hoteliers have a more effective revenue strategy. Additionally, performance data and reports allow them to assess and compare performance over time, helping them make better decisions in regards to business and generate more income.

  •  Streamlined check-ins/outs, bookings and billing

    Waiting in line for a long period of time to be checked in or out can be frustrating to many clients. Such processes should be fast and easy to provide a seamless experience for clientele.  Hotel  and rental PMS solutions help the staff perform tasks and processes, such as check-in/out, guest requests, housekeeping status, room maintenance, bookings, billing option with ease. Managers can quickly execute most of these processes and tasks that will increase productivity and deliver an excellent customer experience for guests and visitors.

  • Efficiency-oriented solutions

    Accommodation and  rental daily operations and processes are getting more complicated in terms of workflow and often take too much time to complete.  Property management systems can automate them, creating opportunities for the staff to better serve their guests and visitors. Implementing a  Property management solution helps to do a great part of the work and in some cases decrease or eliminate time spent on time-consuming tasks and operations, allowing business owners to focus on the bigger picture.

  • Transparency-based communication

    Transparency-based communication between different hotel and rental departments is highly essential. They need to work in harmony to serve guests and tenants effectively. A property management system provides scope for easy and effective communication between and across all departments. It also ensures that they all are functioning effectively and efficiently, saving time and offering guests and visitors an improved and more personalized experience which in turn enhances customer satisfaction.

In  hotel and rental businesses, there is a wide range of  property management system solutions that make the administrative operations more manageable and help improve the performance of daily activities. Business owners can coordinate all  reservations, guest and tenant data, billing options and other daily tasks therefore streamlining them. Property management systems improve financial performance and cover the entire experience for guests, including the booking process to capturing guest data for future use. Such businesses should consider these benefits and focus on the property management system designed by Robisearch to meet their operational needs and maximize their profit.

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IMPORTANCE OF TECHNOLOGY IN BUSINESS

Change is certain. Around us, the world has changed and it continues to do so. It is not the same world we were born into.  Technology has evolved and changed how we interact, how we conduct business, how we shop and how we live and work. It has become a vital part of our routine and a norm in our lives.

The importance of technology in business cannot be emphasized enough. Companies all over the world are relying on innovative technologies to help improve their output and grow their businesses. Today, the role of technology in business only continues to expand. This has made it necessary to incorporate technology as part of your processes. So, it’s time to get familiar with technology and it is in this regard that Robisearch aims to fill this gap in the society. This, Robisearch has done by creating the following software:

  • Biometric system for schools and businesses:  By providing fingerprint based identity, institutions are able to create a safe environment and ensure time attendance in learning institutions, SME’s and other corporate institutions.
  • Bulk Sms services(Bulk SMS ChapChap): This technology enables a faster, wider and more efficient means of communication. This will include interactions within your team or with your clients, potential customers, investors or the general public.
  • Best ERP/Point of Sale/ Inventory Control Software: This technology helps increase the efficiency of systems, products and services. It helps track and streamline processes, maintain data flow and manage contacts and employee records. In fact, this increased efficiency in operation helps reduce costs as well as enable the business to grow rapidly.
  • Property Management software that conforms to the Big 4 government agenda: This is a web based system with advanced features and an easy to use User Interface that facilitates the operations and control of commercial or rental properties
  • Digital Suggestion box:  This technology can improve communication between management and employees by giving them a formal way to share their ideas. Increased innovation and problem-solving: The suggestion box encourages employees to not only identify problems but also suggest solutions.

Businesses need to have an in-depth understanding of technological tools so that they can optimally leverage them. Management information systems helps companies track their data, sales, productivity levels and expenses. Data can also identify areas of improvement as well as opportunities for growth. At Robisearch, we believe in the importance of technology in business and that it can transform the way you work.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Benefits of CRM Software System

Many folks have asked what the purpose and benefit of CRM is. What is a CRM in the first place? Don’t worry, I’ve got you covered. In this Blog we try to explain the meaning of CRM and why it’s effective. CRM stands for Customer Relationship Management; it is defined as a combination of business strategies, software and processes that help build long-lasting relationships between companies and their customers. Basically, the logic behind this system is that once your business starts to look after its already existing customers and clients easily and effectively, then the rest of your time and effort can be directed towards finding new customers and expanding your market.     Customer Relationship Management (CRM) systems can improve efficiency and effectiveness in the marketing and sales processes, while building long-term relationships with your
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DIGITAL MARKETING – what you need to understand

 

Digital marketing (also known as online marketing) is the use of the Internet to influence consumers. It is a broad field that includes attracting customers via email, content marketing, search platforms, social media, and more.

In short, digital marketing refers to all marketing efforts that occur on the internet.

Digital marketing helps you reach a larger audience than you could, through traditional methods, and target the prospects who are most likely to buy your product or provision. Additionally, it’s often more cost-effective than  outdated mode of advertising, and enables you to quantify success on a daily basis and you can tailor it as you see fit.

 

“In the   parlance of digital marketing, advertisers are commonly referred to as sources, while members of the targeted ads are commonly called a receiver.”

 

Digital marketing spelled out in white blocks

Digital Marketing

 

 

Key Performance Indicators (KPI) of Digital Marketing

 

Website Marketing

A website is the cornerstone of all digital marketing activities. A website should represent a brand, product, and service in a clear and memorable way. It should be fast, mobile-friendly, and easy to use.

 

Pay-Per-Click (PPC) Advertising

PPC advertising enables marketers to reach Internet users on a number of digital platforms through paid ads. Marketers can set up PPC campaigns on Google, Instagram, LinkedIn, Twitter, P-interest, or Facebook and show their ads to people searching for terms related to the products or services. PPC campaigns can segment users based on their demographic characteristics (such as by age or gender), or even target their   specific interests or location.

 

Content Marketing

The goal of   content marketing is to influence potential customers through the use of content. Content is usually published on a website and then promoted through social media, email marketing, SEO, or even PPC campaigns. The tools of content marketing include blogs, e-books, online courses, info-graphics and webinars among others.

 

Email Marketing

This is   still one of the most operative digital marketing channels. Email marketing is the medium to get in touch with your potential customers or the people interested in your brand. Many digital marketers use all other digital marketing channels to add leads to their email lists and then, through email marketing, they create customer attainment funnels to turn those leads into customers.

 

Social Media Marketing

The main goal of a social media marketing campaign is brand awareness and creating social trust. As you go deeper into social media marketing, you can use it to get leads or even as a direct sales channel.

 

Associate Marketing

This is one of the oldest forms of marketing, and the Internet has brought new life to this old standby. With this type of   marketing, influencers promote other people’s products and get a commission every time a sale is made or a lead is introduced.

 

Video Marketing

There are several video marketing platforms, including Facebook Videos, You-tube  ,Instagram, or even Tik-Tok to use to run a video marketing campaign. YouTube has become the second most popular search engine and a lot of users are making good use of it .Companies find the most success with video by integrating it with SEO, content marketing, and broader social media marketing campaigns.

 

SMS Messaging

Companies and nonprofit organizations also use SMS or text messages to send information about their latest promotions or giving opportunities to willing customers. Political candidates running for office also use SMS message campaigns to spread positive information about their own platforms. As technology has advanced, many text-to-give campaigns also allow customers to directly pay or give via a simple text message.

 

Types of Digital Marketing

 

  1. Search Engine Optimization (SEO) – This is the process of optimizing your website to “rank” higher in search engine results pages, thereby increasing the amount of organic (or free) traffic your website receives. The channels that benefit from SEO include websites, blogs, and infographics.
  2. Content Marketing this term denotes the creation and promotion of content assets for the purpose of generating brand awareness, traffic growth, lead generation, and customers.
  3. Social Media Marketing- This practice promotes your brand and your content on social media channels to increase brand awareness, drive traffic, and generate leads for your business. The channels you can use include: Facebook, Twitter , LinkedIn, Instagram, Snap chat ,P-interest among others
  4. Pay Per Click (PPC) PPC is a method of driving traffic to your website by paying a publisher every time your ad is clicked
  5. Affiliate Marketing. This is a type of performance-based advertising where you receive commission for promoting someone else’s products or services on your website
  6. Native Advertising. Native advertising refers to advertisements that are principally content-led and featured on a platform alongside other, non-paid content.
  7. Marketing Automation- this refers to the software that supports to automate your basic marketing operations. Many marketing departments can automate repetitive tasks they would otherwise do manually.
  8. Email Marketing- Companies use email marketing as a way of communicating with their audiences. Email is often used to promote content, discounts and events
  9. Online PR- Online PR is the exercise of securing receiving online coverage with digital publications, blogs, and other content-based websites
  10. Inbound Marketing – Inbound marketing denotes to a marketing methodology wherein you attract, engage, and delight customers at every stage of the buyer’s journey.
  11. Sponsored Content- you as a brand pay another company or entity to create and promote content that discusses your brand or service in some way.
  12. Search Engine Marketing (SEM ) Search engine marketing is another way to upsurge website traffic by placing paid ads on search engines.

 

Digital Marketing Illustration

 

Conclusion

In order to reach a wider audience in the market, consider using digital marketing strategies. It will reach most of your target market outside your social circle, networks or physical location. Most smart businesses and individuals profit a lot from investing in marketing their products or services online. Just use the right strategies and solutions that you deem fit for you and your business.

Interested in hiring or learning more about this? Read more on our blogs or talk to us today!

Call Us on: (+254716413386) , (+25480655987)

Email us: info@robisearch.com

Location: Suraj Plaza, 5th floor, Opposite Jamuhuri Highschool, Limuru Rd, Ngara, Nairobi, Kenya.

 

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Advantages of Biometric systems

Brief History of Biometrics


There has been a huge shift & transformation in the kind of authentication methods currently being used in the market internationally. From the old traditional method of using signatures, stamps, word of mouth or even signature knocks. Believe me, this is how people would verify themselves a while ago before technology evolved to what it is now. It deemed to not be so secure and could be easily replicated or faked by other individuals for whatever reason, especially for ulterior motives.

Then came the use of PINs and Passwords after electronic devices came up and evolved from the traditional outdated means of communication and verification. This method should be familiar to you since we have encountered it one way or the other. Be it by pressing special set of numbers at the ATM machine so as to withdraw some cash (PIN), or by typing a special set of characters so as to access your email account or any other online account(Password).

The rules for using the latter had to be tightened to avoid using generic words as passwords, since one could easily figure it out. Despite the rules & instructions being tightened to help reduce weaknesses & vulnerabilities, hackers still find a way to gain access to our passwords, hence causing a data breach. Such incidences still proved this methods to not be failproof & fool-proof. This is where the emergence of Biometric Authentication as an idea, that later became one of the best tech inventions, came up.

Biometric Authentication methods relies on the use of unique physical traits on individuals eg; fingerprint, iris pattern, facial characteristics, making it such an accurate technique for authenticating its end-users. This is why a lot of smartphones and companies use biometrics for security purposes. In this post, I’ll tell you a little bit more about the importance & advantages of Biometric systems.


White Fingerprint

 

Advantages of Biometrics


  • High Security & Increased Assurance

Biometrics provide higher levels of security & increased levels of assurance to the users and parties involved, since the method of verifying each individual is a real, tangible & unique trait that the user has. The other methods of verification like user passwords and PINs have most often been compromised due to a data breach. Such occurrences cause billions of accounts and sensitive data & information to be accessed by fraudsters and hackers.

Using biometric authentication methods into the process adds an extra impenetrable block for hackers and fraudsters  that only the real user can navigate through. It might be easy for anyone to figure out the common denominator used across somebody’s passwords eg your mother’s maiden name, pet’s name or even your favourite child’s birthday. However, it is impossible to use someone else’s fingerprint or iris pattern to unlock and access an account if they cannot provide it on the spot.


  • Quick & Convenient

As much as the inner workings and internal processes of  a biometric authenticator is technical and may seem rather difficult, from a user’s perspective, it is incredibly quick and simple. Placing a finger on a fingerprint is much quicker than typing out a password that has multiple special characters. Moreover, forgetting your own biometrics is- simply put- not there.


  • Non-transferrable

Biometric authentication requires the actual user’s presence upon authorization. One can’t transfer or share a physical biometric trait digitally. The only way to use and verify your identity using a biometric authenticator is by being there physically.

Biometric Technology

 

Conclusion

Biometric authentication has been proven to be a reliable method of verification, identification and authentication. Trying to get through it is difficult and nearly impossible under most circumstances. Therefore this method of authentication is definitely safe, easy to use and I would highly recommend incorporating this method on your phones, schools, workplaces and other special places that need proper security.

At Robisearch Ltd, we offer Biometric Systems for schools, workplaces mostly for time attendance & security purposes. Would you be interested or know a friend/colleague who would? Don’t hesitate to share this article with them!

We offer free demos & training too!

Call us today at +254716413386, +254780655987

Email us: info@robisearch.com

Location: Suraj Plaza, 5th Floor, Opposite Jamhuri Highschool, Limuru Rd, Ngara, Nairobi, Kenya.

 

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Importance of ERP System

What is ERP?

Enterprise Resource Planning (ERP) is a collection of integrated software solutions that are used to manage one’s business, company or institution. It is made up of a few basic modules that are essential in running your business eg. Human Resource, Finance, Inventory Management, Purchase Management, Sales Management, CRM (Customer Relationship Management), Manufacturing Management, among others.

erp enterprise resource planning in kenya

ERP

Although it was only for the manufacturing industry before, it has now expanded and is being utilized in various industries and sectors. For instance, ERP systems are now used in retail and wholesale, service, education, real estate, food & beverage, health & even government.

ERP systems helps one manage their employees, manage buying of products or services, selling, distribution, accounting & finances. Integrated ERP software allows organizations from all industries to integrate and manage all of these basic functions. Investing in an ERP software system may seem pricy at first and not understand how it is going to save you any money at all. However, once you decide to implement it, only then will you see & understand how it is an excellent ROI for your business. Allow me to explain why using an ERP system is important for your business, regardless of the size of the business.

Importance of ERP System

  • Improved Collaboration

Cross-departmental collaboration is a very important and crucial part of business. Using an ERP system improves collaboration within the workplace, as it breaks down functional barriers that usually exist between departments.

When organizational/company data is stored in a centralized & consistent ERP, then workers from different departments can retrieve and access data from other departments.

  • Optimizing Efficiency

With ERPs, one can automate repetitive tasks ie tracking inventory, assigning tasks to employees, monitoring working hours, distributing salaries, generating financial reports. It therefore helps by simplifying business processes that take a lot of time and effort when done manually. By automating those complex processes, your employees can focus more on their core deliverables and roles without bugging each other. For example, the marketing team can generate sales-related reports based off web traffic without bugging anyone from the IT team, or the Finance manager can generate sales-related reports without having to interfere with the sales manager.

  • Saving on Operational Costs

With ERPs, most operational activities are automated hence reducing unnecessary interruptions, delays, amount of labour and complex work. This saves time as work is finished more quickly and other breakdowns are anticipated much better.

  • Improving Data Security

Since ERPs are centralized, they come with Firewalls & restriction controls so as to prevent data breaches. Since access points are easy to monitor. The administrators who are responsible for company’s  data can provide limited access rights to employees. Case in point, the HR Manager can limit & hide access to some important data only for themselves and the stakeholders while granting employees permission to view their financial data. They can also quickly and easily deactivate the access of laid-off employees and grant access to the new ones.

ERPs can also show user activity of the employees to the admins so as to identify unauthorized actions or suspicious activity patterns in the system.

  • Better Analytics

The stakeholders and owners of a business or company rely on reports to make predictions & forecasts, which can then affect the decisions they make. A proper ERP system can generate real-time, complete and reliable reports as it uses sophisticated filters and analytics that filter inconsistencies in the data.

Accurate business and corporate reports  generated from the ERP will help stakeholders and business owners make the best decisions for their business.

  • Simpler Resource Management

Along with managing your inventory, ERP also manages manufacturing. ERP provides insight into all manufacturing operations including the shop floor. This enables users to optimize production schedules, equipment and labor to maximize capacity.

Additionally, ERP manages your Bill of Materials (BOM) and fixed assets. With this software, users can easily create and edit BOMs along with keep track of all previous changes. Fixed asset management allows users to schedule equipment maintenance to reduce unexpected downtime, improving your profitability and supply chain relationships.

  • Improved Inventory Management

A significant challenge for growing businesses is monitoring and tracking their expanding stock amounts. ERP uses barcoding, RFID tags, and sequential numbers to keep tabs in your stock at each stage through the distribution chain.

These tools help you keep costs on stock levels at several stores or warehouses, which things have been in transport, and which items are on the shelves, ready to be sold to customers. The greater stock visibility optimizes the selection, pack, and ship procedure significantly, eliminating all of the guesswork.

Inventory tracking also strengthens reporting, as tracking technologies provide more precise numbers. Users may configure customized KPIs to determine which goods move the quickest demonstrating greater need and which raise carrying costs.

Together with the greater accuracy provided by ERP, warehouse supervisors may get real-time information on their stock to make more accurate business decisions.

Conclusion

Basically, an ERP helps your business or organization by automating most of the manual tasks that take a huge chunk of time, energy & resources. Using an ERP also eases communication and access of information across various departments and other personnel, protects company data since it makes it easier to control and track who has access to that information.

The significance of using an ERP outweighs the initial cost, effort and time used in implementing it, if you choose the ideal software solution that fits your business.

At Robisearch, we even offer custom-made features when you choose our ERP system, based on the model and type of your business or organization

If you are not sure of the features you need in an ERP system, don’t hesitate to discuss it with the right ERP solution provider. Robisearch Ltd provides free consultation for those who are looking to implement automated solutions to streamline their business operations.

How to contact us

Robisearch Ltd is situated at Suraj Plaza, 5th floor, Opposite Jamhuri Highschool, Limuru Rd, Ngara, Nairobi, Kenya.

2nd location: Kisii, Umoja Complex – Family Bank Plaza, 2nd floor.

Email: info@robisearch.com, robisearch@gmail.com

Phone: (+254 716 413386), (+254 780 655987), (+254 782 337270)

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