IMPORTANCE OF PROPERTY MANAGEMENT SYSTEM
1.Real-time Indicator PanelOur PMS system offers you an indicator panel that updates in real-time. Information about occupancy, arrivals, and departures. Such information is crucial since it will influence other decisions, such as the daily rate and yield management. This info needs to be right at your fingertips in a clean layout and user-friendly interface, built with clarity in mind, especially for your Front Desk staff. Hotel managers and owners want to know the most important information upfront.
2.Ease in ManagementOur online booking system will enhance your online visibility, generate more reservations and profit. Still, it’s very important that it’s integrated with your property management software for full control and get rid of any risk of overbookings. Whether you need to release availability, or make rate changes, you can do everything in your PMS and have it updated in real-time. New online reservations get delivered in your PMS, so you’re always in full control of your occupancy and can take immediate action if needed.
3. Calendar SystemA calendar is a great way to visualize reservations and give yourself clarity. With an easy-to-read calendar, you are able to see room availability and unlock optimization possibilities. In an instant, a guest is booked for a standard room for three nights, and that same room is un-booked the night before. Now, you know your guests almost always book a minimum two-night trip. You can also see availability in your suite for three nights. If you release the original regular room reservation you can see not only one, but maybe two more reservations. Your one-night stay loss just turned into two more bookings and you upgraded a current booking. It doesn’t always work this way, but a calendar will help you and your front office see instances where guests can be moved to optimize occupancy.
4.Ease in HousekeepingHousekeeping functionality will help keep properties of all sizes running smoothly. Our property management system should automate administrative tasks and create more efficient systems. A housekeeping report falls into this category. Your PMS provider should know which rooms need to be tidied up or completely cleaned for an arriving guest. Our system allows you to assign employees to clean certain rooms. You can print this report and give it to your housekeepers. Then, once they’ve finished, you can update room statuses.
5.Expense ManagerBy monitoring competitors’ pricing, gathering market data in real-time, and updating pricing automatically, our system will help you stay competitive and confident in your pricing decisions. For higher efficiency and data accuracy, you need a hotel PMS that is integrated with a revenue management system (RMS). Today’s revenue management technology can help you optimize your pricing plans for both profit and occupancy, and take the guesswork out of hotel performance metrics(revenue per available room).
5.Automation and Less paper-work.Our system will help you streamline guest payments and accounting, as well as help keep more accurate reports. If a PMS does not have a payment processor that accepts most credit cards or integration to a point of sale system (POS), you will have to manually handle payments, and all related tasks such as reporting, reconciliations, chargebacks, and more. And as you know, manual input greatly increases the likelihood of errors.
6.Hotel database and reportReports are one of the core PMS functionalities. Our property management system has a built-in reporting functionality. Your PMS already houses your reservations, rates, and occupancy. Knowing the status should be the easy part, and will facilitate an easier analysis.
7.Online booking engineDirect bookings are among the most valuable sources of revenue for most properties. You shouldn’t have to pay to get bookings you worked hard for. When a PMS comes with a booking engine, you do not have to worry about integration problems. Our system can be able to integrate with your website and social media, making sure it is fast-loading and user-friendly, especially on mobile devices.
8.Customer ManagementOur software has a guest management module to save your a lot of time and to gain efficiency. Essential features to look for are guest profiles functionality, stores your guest data, and guest communication. Guest communication is a time-consuming process with a great impact on guest experience and satisfaction. In order to automate this process, I recommend you to look for a solution with automatic email and SMS delivery, so you can send important notifications such as invitation for a function ,amazing offers and so much more.
9.Decrease tenant turnoverGood property management companies know how to keep their occupants happy. Moreover, with a good PMS System managers can attend to tenants complaints and they take care of problems when they arise. Happy renters are also less likely to look for another place to live because all their need are taken care of as they rise reducing rates of tenants moving out.
ConclusionOwning properties is considered a privilege by many. It has a higher ROI if done strategically and properly. The amount of workload and keeping track of where your money is coming (income) from and where it is going (expenses) can be daunting. Therefore, it only makes sense to work smarter, not harder by using a software that does most of the heavy lifting for you. Using a smart solution, like the Property Management System that Robisearch Ltd provides, will definitely make your work easier. Are you interested in knowing more about our software specifications and more functionalities? Talk to us here! GET THE SYSTEM TODAY!! FOR A FREE DEMO/INSTALLATION CALL/SMS/WHATSAPP 0780655987/0716413386
- May 2, 2022
Do you have rentals or a hotel offering accommodation? Do you face challenges when monitoring room/occupancy or availability? Do you have a way of collecting and recording payments from your tenants or rentals? Robisearch Ltd is offering you the best and most efficient rentals and accommodation software systems.
Property Management Systems (PMS) is a computerized systems that facilitate the management of properties, personal property, equipment, including maintenance, legalities and personnel all through a single piece of software. They replaced old-fashioned, paper-based methods that tended to be both cumbersome and inefficient. They are often deployed as client/server configurations. Robisearch Ltd Property Rental Software system is a web based system with advanced features and an easy to use User Interface that facilitates the operations and control of commercial or rental properties.
In hotels, a property management system, also known as a PMS, is a comprehensive software application used to cover objectives like coordinating the operational functions of the front office, sales and planning, reporting etc. The system automates hotel operations like guest bookings, guest details, online reservations, posting of charges, point of sale, telephone, accounts receivable, sales and marketing, events, food and beverage costing, materials management, HR and payroll, maintenance management, quality management and other amenities. Hotel property management systems may have integrated or interface with third-party solutions like central reservation systems and revenue or yield management systems, online booking engine, back office, point of sale, door-locking, housekeeping optimization among others.
IMPORTANCE OF PROPERTY MANAGEMENT SYSTEM
Our PMS offers you an indicator panel that updates in real-time. Information about occupancy, arrivals, and departures will likely influence other decisions, such as the daily rate and yield management. This info needs to be right at your fingertips in a clean and user-friendly interface built with clarity in mind, especially for your Front Desk staff. Hotel managers and owners want to know the most important information upfront.
2.Ease in Management
Our PMS will enhance your online visibility, generate more reservations and profit. Still, it’s very important that it’s integrated with your property management software for full control and no risk of overbookings.
Whether you need to release availability or make rate changes, you can do everything in your PMS and have it updated in real-time. New online reservations get delivered in your PMS, so you’re always in full control of your occupancy and can take immediate action if needed.
A calendar is a great way to visualize reservations and give yourself clarity. With an easy-to-read calendar, you are able to see room availability and unlock optimization possibilities. In an instant, a guest is booked for a standard room for three nights, and that same room is un-booked the night before. Now, you know your guests almost always book a minimum two-night trip. You also see availability in your suite for three nights. If you release the original regular room reservation you can see not one, but maybe two more reservations. Your one-night stay loss just turned into two more bookings and you upgraded a current booking. It doesn’t always work this way, but a calendar will help you and your front office see instances where guests can be moved to optimize occupancy.
4.Ease in Housekeeping
Housekeeping functionality will help keep properties of all sizes running smoothly. Our property management system should automate administrative tasks and create more efficient systems. A housekeeping report falls into this category. Your PMS provider should know which rooms need to be tidied up or completely cleaned for an arriving guest.
Our system allows you to assign employees to clean certain rooms. You can print this report and give it to your housekeepers. Then, once they’ve finished, you can update room statuses.
By monitoring competitors’ pricing, gathering market data in real-time, and updating pricing automatically, our system will help you stay competitive and confident in your pricing decisions. For higher efficiency and data accuracy, you need a hotel PMS that is integrated with a revenue management system (RMS). Today’s revenue management technology can help you optimize your pricing plans for both profit and occupancy, and take the guesswork out of hotel performance metrics(revenue per available room).
6.Automation and Less paper-work.
Our system will help you streamline guest payments and accounting, as well as help keep more accurate reports. If a PMS does not have a payment processor that accepts most credit cards or integration to a point of sale system (POS), you will have to manually handle payments, and all related tasks such as reporting, reconciliations, chargebacks, and more. And as you know, manual input greatly increases the likelihood of errors.
7.Hotel database and report generation
Reports are one of the core PMS functionalities. Our property management system has a built-in reporting functionality. Your PMS already houses your reservations, rates, and occupancy. Knowing the status should be the easy part, and will facilitate an easier analysis.
8.Online booking engine
Direct bookings are among the most valuable sources of revenue for most properties. You shouldn’t have to pay to get bookings you worked hard for. When a PMS comes with a booking engine, you do not have to worry about integration problems. Our system can be able to integrate with your website and social media, making sure it is fast-loading and user-friendly, especially on mobile devices.
Our software has a guest management module to save your a lot of time and to gain efficiency. Essential features to look for are guest profiles functionality, stores your guest data, and guest communication.
Guest communication is a time-consuming process with a great impact on guest experience and satisfaction. In order to automate this process, look for a solution with automatic email and SMS delivery, so you can send important notifications such as invitation for a function, amazing offers and more.
10.Decrease tenant turnover
Good property management companies know how to keep their renters happy. And with a good PMS System managers can attend to tenants complaints and they take care of problems when they arise. Happy occupants are also less likely to look for another place to live because all their needs are taken care of as they come up, therefore reducing rates of tenants moving out
GET THE SYSTEM TODAY!!
FOR A FREE DEMO/INSTALLATION
Enterprise resource planning software is a business management software that helps an organization to collect, store, manage, and interpret data from business activities. Not only does ERP software provide an updated view of core business processes, but also helps in tracking business resources such as raw material, cash, and production capacity. The widespread growth of Enterprise resource planning shows the importance of ERP to fortunate organizations. When a company expands, the number of data points increases, demand for real-time reporting increases, and new workflows emerge. These changes require full transparency across departments and roles, custom reporting, and deeper insights into business functions—often leading businesses down the path to consider new systems for management, like enterprise resource planning (ERP) implementation. Let us dive into a few major reasons why you should consider using an ERP software for your business.
IMPORTANCE OF ERP SOFTWARE
1. Enhance Business Reporting
Using a good quality ERP system offers better reporting tools with real-time information. It is single source of truth – one integrated database for all business processes.
Our ERP solution provides a single environment for gathering and housing data, making it possible to generate reports that clearly show where you’re already efficient and where there’s room for improvement.
2.Improve Business Processes
Our system is able to Automate manual or routine tasks as well as Implement smarter workflows and to ensure that your business is able to gain efficiency as required. The automation of the system will take much of the burden off employees while guaranteeing a solid record of workflow. That frees your most valuable reserve who are your employees . The advantages of integrating an ERP solution are considerable.
3.Cost Savings and Cash flow boost
Incorporating a proper ERP software offers better invoicing and provides better collections tools to bring cash in faster. Faster cash means more cash on-hand for the business. It also improves inventory optimization, offers better procurement administration.
Effective ERP implementation will almost always cut managerial costs. When employees have fewer labor-intensive tasks and processes to weigh them down, they’ll be free to take on more innovative, profitable projects. Not only that, but work flows more effortlessly. Turnaround time decreases and your production capability goes up.
For companies with inventory requirements, ERP solutions create the opportunity for another kind of savings in the form of inventory supervision. An ERP system can help foresee demand for specific materials, decrease overstock, and track real-time supply.
Human error is unavoidable. It’s also one of the principal efficiency gaps in most organizations and institutions. The more often your business process relies on a human being to re-enter the same data, for instance, the more exposed you are to potential delays and errors.
Automating data flow makes it far less likely that human error will result in missed orders, inventory mishaps or miscommunication. When your business operates like a well-oiled machine, customers get a consistently reliable experience and employee satisfaction gets a boost. The positive properties of both are exponential providers to growth.
5.Better customer service:
Catering and responding to customers becomes easier. This is because the ERP software will provide better access to customer information, hence resulting to faster response times.
Efficient ERP software have also been proven to improve order accuracy and makes it easier to deliver goods and services on-time. It enhances and eases service provision to customers and also improves vendor relationship management.
6.Improved Inventory Costs:
One is advised to carry only as much inventory as needed, so as to avoid these common issues e.g.,
- Too much inventory, and higher overhead costs
- Too little inventory, and longer customer fulfillment times
Such issues affect the distribution chain of every business. However, at Robisearch Ltd. our system is very effective in real-time forecasting and lean inventory as well as reduce production bottlenecks.
CHALLENGES OF AN ERP
Requires training and practice
The complexity of ERP software brings additional requirements to the staff who use it. Learning at least the basics of a resource planning system may take considerable time and effort, and requires significantly more to master all its functionality.
Another related drawback is that when experienced users of an ERP system leave the company, the newcomers who fill their positions must spend a varied amount of time to learn it from scratch instead of starting work right away. However, you may facilitate the learning process by providing a sufficient amount of manuals and training programs beforehand.
The benefits of having an ERP Software system outweigh its drawbacks. It may take some time to train yourself and your employees but once that hurdle has been jumped, you will be impressed with the amount of workload and time saved with unnecessary issues that could be automated.
- Business, Business Growth, Corporate, Corporate Finance, Organization, Performance Improvement, Results Delivery, Strategy
- April 27, 2022
Most individuals and businesses have funds and resources that they would like use, spend or save, for a variety of reasons. Everybody has the freedom to do so. However, most of us end up wasting funds unknowingly and later on end up with little to no money. This mostly happens because we spent more money than they could make and probably did not keep track of the spending. Therefore, some people decided to come up with a plan that would help them know how they are going to spend their money. This spending plan is what is
known as a budget.
Budgeting is the process of creating a plan to spend your money. Most people do it manually using a bit of math here and there. It works only if one did it correctly and followed strictly. However, trying to account for large sums of money needed and resources available manually became tedious and time consuming. A lot of people would encounter budgeting errors due to miscalculation. This is where a Budget Management System comes in.
The Budget Management system helps you to plan for your expenses, allocate funds, and budget for other expenditures, then compare them later to see which exceeded and which matched well for the planning of the next budget. This system is very common and we use in various sectors in Kenya, from SMEs, large corporations and even all the way to the National government. Budgeting involves four major processes, as shown below.
Major Processes involved in Budgeting
- Budget Preparation
- Budget Authorization
- Budget Execution
- Budget Accountability
The processes involved in budgeting tend to overlap each other during implementation process.
TYPES OF BUDGETING
Basic Budget – its main purpose is to help map out simple expenses and income. A basic budget can be created in a spreadsheet or using a template and it is great and useful for home and business planning. They are usually easy to use and flexible, as most people use it with ease. It is very useful when you need to map out simple accounting information like personal or business expenses.
Master budget – The purpose of the master budget is to include smaller operation budgets and provide a larger picture of individual income and expenses. It gives a generalized picture of expenses as a whole. A business can utilize a master budget to plan for general expenses and identify expenses at a glance.
Short-term budget – this type of a budget aids enterprises or individuals plan for short term expenses and manage funds in a shorter time span (anywhere from a week to a few months). It provides a more focused look into short-term expenses, income sources and budgeting goals. They are great for clearing short-term debt too.
Fixed Budget – This type of budget controls when income and expenses aren’t expected to change in the short-run. It is very useful in providing a simple picture of fixed income and expenses. It can be used for everyday income and expense tracking especially when you are not expecting any change in either.
Flexible Budget -for planning different levels of activity in incomes or expenses in the short-term or long-term. It offers more flexibility to the budgeting process, planning for varying activity levels in the company’s picture.
It is generally used when one is expecting different volumes for incomes and expenses.
Labour budget – tracking the cost of labour in relation to revenue. It is part of the master budget that focuses only on labour for a more specific view of an individual expense. It is therefore used to track general labour costs or plan for upcoming reductions or increases in labour needs.
Cash Budget – this type of budget is used to plan for cash flow (inflow and outflow) for a specific period of time, usually in the short term. It focuses mainly on cash inflows and outflows for a more specific financial picture. Recommended for use when you are expecting a larger volume in cash flow.
Operational Budget – also known as a functional budget. It applies to one specific operation of a business is part of the master budget. The advantage is that it only applies to a specific department, operation or function of a business, instead of the business as a whole.
It is considered only a good option for when you are overhauling a specific department or operation of a business.
Performance budget – it is designed to analyze the performance or aspect of a business and determine whether the cost is worth the output and result. It focuses on a specific aspect of a business and helps determine if the input is worth the Return of Investments (ROI).
Can be used to identify costly methods of production and determine if certain functions and operations are creating a ROI.
Static budget – Used to account for astatic expenses that won’t change. Allow for a focused look at fixed expenses that remain constant despite fluctuations in sales volume and revenue.
Function of a Budget Management System for Businesses.
The Budget management System helps you set up and manage budgets for your business. It becomes very easy to understand how it works once you understand the kind of budget that will help you achieve the goals that you have set.
Furthermore, it also helps you view budgets and even generate a proper budgeting report. With such reports, you can also track budget performance against your actuals using the Profit & Loss Report feature.
Finally, a proper budgeting and accounting system can help you control and reconcile money between your business bank accounts.
At Robisearch Ltd, this feature is integrated in most of our systems as a module. It generally even makes work easier for those in charge of accounting and finance.
Robisearch Ltd offers the best digital solutions for businesses; SMEs to large corporate businesses.
Digital marketing (also known as online marketing) is the use of the Internet to influence consumers. It is a broad field that includes attracting customers via email, content marketing, search platforms, social media, and more.
In short, digital marketing refers to all marketing efforts that occur on the internet.
Digital marketing helps you reach a larger audience than you could, through traditional methods, and target the prospects who are most likely to buy your product or provision. Additionally, it’s often more cost-effective than outdated mode of advertising, and enables you to quantify success on a daily basis and you can tailor it as you see fit.
“In the parlance of digital marketing, advertisers are commonly referred to as sources, while members of the targeted ads are commonly called a receiver.”
Key Performance Indicators (KPI) of Digital Marketing
A website is the cornerstone of all digital marketing activities. A website should represent a brand, product, and service in a clear and memorable way. It should be fast, mobile-friendly, and easy to use.
Pay-Per-Click (PPC) Advertising
PPC advertising enables marketers to reach Internet users on a number of digital platforms through paid ads. Marketers can set up PPC campaigns on Google, Instagram, LinkedIn, Twitter, P-interest, or Facebook and show their ads to people searching for terms related to the products or services. PPC campaigns can segment users based on their demographic characteristics (such as by age or gender), or even target their specific interests or location.
The goal of content marketing is to influence potential customers through the use of content. Content is usually published on a website and then promoted through social media, email marketing, SEO, or even PPC campaigns. The tools of content marketing include blogs, e-books, online courses, info-graphics and webinars among others.
This is still one of the most operative digital marketing channels. Email marketing is the medium to get in touch with your potential customers or the people interested in your brand. Many digital marketers use all other digital marketing channels to add leads to their email lists and then, through email marketing, they create customer attainment funnels to turn those leads into customers.
Social Media Marketing
The main goal of a social media marketing campaign is brand awareness and creating social trust. As you go deeper into social media marketing, you can use it to get leads or even as a direct sales channel.
This is one of the oldest forms of marketing, and the Internet has brought new life to this old standby. With this type of marketing, influencers promote other people’s products and get a commission every time a sale is made or a lead is introduced.
There are several video marketing platforms, including Facebook Videos, You-tube ,Instagram, or even Tik-Tok to use to run a video marketing campaign. YouTube has become the second most popular search engine and a lot of users are making good use of it .Companies find the most success with video by integrating it with SEO, content marketing, and broader social media marketing campaigns.
Companies and nonprofit organizations also use SMS or text messages to send information about their latest promotions or giving opportunities to willing customers. Political candidates running for office also use SMS message campaigns to spread positive information about their own platforms. As technology has advanced, many text-to-give campaigns also allow customers to directly pay or give via a simple text message.
Types of Digital Marketing
- Search Engine Optimization (SEO) – This is the process of optimizing your website to “rank” higher in search engine results pages, thereby increasing the amount of organic (or free) traffic your website receives. The channels that benefit from SEO include websites, blogs, and infographics.
- Content Marketing this term denotes the creation and promotion of content assets for the purpose of generating brand awareness, traffic growth, lead generation, and customers.
- Social Media Marketing- This practice promotes your brand and your content on social media channels to increase brand awareness, drive traffic, and generate leads for your business. The channels you can use include: Facebook, Twitter , LinkedIn, Instagram, Snap chat ,P-interest among others
- Pay Per Click (PPC) PPC is a method of driving traffic to your website by paying a publisher every time your ad is clicked
- Affiliate Marketing. This is a type of performance-based advertising where you receive commission for promoting someone else’s products or services on your website
- Native Advertising. Native advertising refers to advertisements that are principally content-led and featured on a platform alongside other, non-paid content.
- Marketing Automation- this refers to the software that supports to automate your basic marketing operations. Many marketing departments can automate repetitive tasks they would otherwise do manually.
- Email Marketing- Companies use email marketing as a way of communicating with their audiences. Email is often used to promote content, discounts and events
- Online PR- Online PR is the exercise of securing receiving online coverage with digital publications, blogs, and other content-based websites
- Inbound Marketing – Inbound marketing denotes to a marketing methodology wherein you attract, engage, and delight customers at every stage of the buyer’s journey.
- Sponsored Content- you as a brand pay another company or entity to create and promote content that discusses your brand or service in some way.
- Search Engine Marketing (SEM ) Search engine marketing is another way to upsurge website traffic by placing paid ads on search engines.
In order to reach a wider audience in the market, consider using digital marketing strategies. It will reach most of your target market outside your social circle, networks or physical location. Most smart businesses and individuals profit a lot from investing in marketing their products or services online. Just use the right strategies and solutions that you deem fit for you and your business.
Interested in hiring or learning more about this? Read more on our blogs or talk to us today!
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Email us: firstname.lastname@example.org
Brief History of Biometrics
There has been a huge shift & transformation in the kind of authentication methods currently being used in the market internationally. From the old traditional method of using signatures, stamps, word of mouth or even signature knocks. Believe me, this is how people would verify themselves a while ago before technology evolved to what it is now. It deemed to not be so secure and could be easily replicated or faked by other individuals for whatever reason, especially for ulterior motives.
Then came the use of PINs and Passwords after electronic devices came up and evolved from the traditional outdated means of communication and verification. This method should be familiar to you since we have encountered it one way or the other. Be it by pressing special set of numbers at the ATM machine so as to withdraw some cash (PIN), or by typing a special set of characters so as to access your email account or any other online account(Password).
The rules for using the latter had to be tightened to avoid using generic words as passwords, since one could easily figure it out. Despite the rules & instructions being tightened to help reduce weaknesses & vulnerabilities, hackers still find a way to gain access to our passwords, hence causing a data breach. Such incidences still proved this methods to not be failproof & fool-proof. This is where the emergence of Biometric Authentication as an idea, that later became one of the best tech inventions, came up.
Biometric Authentication methods relies on the use of unique physical traits on individuals eg; fingerprint, iris pattern, facial characteristics, making it such an accurate technique for authenticating its end-users. This is why a lot of smartphones and companies use biometrics for security purposes. In this post, I’ll tell you a little bit more about the importance & advantages of Biometric systems.
Advantages of Biometrics
- High Security & Increased Assurance
Biometrics provide higher levels of security & increased levels of assurance to the users and parties involved, since the method of verifying each individual is a real, tangible & unique trait that the user has. The other methods of verification like user passwords and PINs have most often been compromised due to a data breach. Such occurrences cause billions of accounts and sensitive data & information to be accessed by fraudsters and hackers.
Using biometric authentication methods into the process adds an extra impenetrable block for hackers and fraudsters that only the real user can navigate through. It might be easy for anyone to figure out the common denominator used across somebody’s passwords eg your mother’s maiden name, pet’s name or even your favourite child’s birthday. However, it is impossible to use someone else’s fingerprint or iris pattern to unlock and access an account if they cannot provide it on the spot.
- Quick & Convenient
As much as the inner workings and internal processes of a biometric authenticator is technical and may seem rather difficult, from a user’s perspective, it is incredibly quick and simple. Placing a finger on a fingerprint is much quicker than typing out a password that has multiple special characters. Moreover, forgetting your own biometrics is- simply put- not there.
Biometric authentication requires the actual user’s presence upon authorization. One can’t transfer or share a physical biometric trait digitally. The only way to use and verify your identity using a biometric authenticator is by being there physically.
Biometric authentication has been proven to be a reliable method of verification, identification and authentication. Trying to get through it is difficult and nearly impossible under most circumstances. Therefore this method of authentication is definitely safe, easy to use and I would highly recommend incorporating this method on your phones, schools, workplaces and other special places that need proper security.
At Robisearch Ltd, we offer Biometric Systems for schools, workplaces mostly for time attendance & security purposes. Would you be interested or know a friend/colleague who would? Don’t hesitate to share this article with them!
We offer free demos & training too!
Call us today at +254716413386, +254780655987
Email us: email@example.com
- Business, Business Growth, Corporate, Digital, Information Technology, Sales Analysis, Strategy
- April 20, 2022
What is ERP?
Enterprise Resource Planning (ERP) is a collection of integrated software solutions that are used to manage one’s business, company or institution. It is made up of a few basic modules that are essential in running your business eg. Human Resource, Finance, Inventory Management, Purchase Management, Sales Management, CRM (Customer Relationship Management), Manufacturing Management, among others.
Although it was only for the manufacturing industry before, it has now expanded and is being utilized in various industries and sectors. For instance, ERP systems are now used in retail and wholesale, service, education, real estate, food & beverage, health & even government.
ERP systems helps one manage their employees, manage buying of products or services, selling, distribution, accounting & finances. Integrated ERP software allows organizations from all industries to integrate and manage all of these basic functions. Investing in an ERP software system may seem pricy at first and not understand how it is going to save you any money at all. However, once you decide to implement it, only then will you see & understand how it is an excellent ROI for your business. Allow me to explain why using an ERP system is important for your business, regardless of the size of the business.
Importance of ERP System
- Improved Collaboration
Cross-departmental collaboration is a very important and crucial part of business. Using an ERP system improves collaboration within the workplace, as it breaks down functional barriers that usually exist between departments.
When organizational/company data is stored in a centralized & consistent ERP, then workers from different departments can retrieve and access data from other departments.
- Optimizing Efficiency
With ERPs, one can automate repetitive tasks ie tracking inventory, assigning tasks to employees, monitoring working hours, distributing salaries, generating financial reports. It therefore helps by simplifying business processes that take a lot of time and effort when done manually. By automating those complex processes, your employees can focus more on their core deliverables and roles without bugging each other. For example, the marketing team can generate sales-related reports based off web traffic without bugging anyone from the IT team, or the Finance manager can generate sales-related reports without having to interfere with the sales manager.
- Saving on Operational Costs
With ERPs, most operational activities are automated hence reducing unnecessary interruptions, delays, amount of labour and complex work. This saves time as work is finished more quickly and other breakdowns are anticipated much better.
- Improving Data Security
Since ERPs are centralized, they come with Firewalls & restriction controls so as to prevent data breaches. Since access points are easy to monitor. The administrators who are responsible for company’s data can provide limited access rights to employees. Case in point, the HR Manager can limit & hide access to some important data only for themselves and the stakeholders while granting employees permission to view their financial data. They can also quickly and easily deactivate the access of laid-off employees and grant access to the new ones.
ERPs can also show user activity of the employees to the admins so as to identify unauthorized actions or suspicious activity patterns in the system.
- Better Analytics
The stakeholders and owners of a business or company rely on reports to make predictions & forecasts, which can then affect the decisions they make. A proper ERP system can generate real-time, complete and reliable reports as it uses sophisticated filters and analytics that filter inconsistencies in the data.
Accurate business and corporate reports generated from the ERP will help stakeholders and business owners make the best decisions for their business.
- Simpler Resource Management
Along with managing your inventory, ERP also manages manufacturing. ERP provides insight into all manufacturing operations including the shop floor. This enables users to optimize production schedules, equipment and labor to maximize capacity.
Additionally, ERP manages your Bill of Materials (BOM) and fixed assets. With this software, users can easily create and edit BOMs along with keep track of all previous changes. Fixed asset management allows users to schedule equipment maintenance to reduce unexpected downtime, improving your profitability and supply chain relationships.
- Improved Inventory Management
A significant challenge for growing businesses is monitoring and tracking their expanding stock amounts. ERP uses barcoding, RFID tags, and sequential numbers to keep tabs in your stock at each stage through the distribution chain.
These tools help you keep costs on stock levels at several stores or warehouses, which things have been in transport, and which items are on the shelves, ready to be sold to customers. The greater stock visibility optimizes the selection, pack, and ship procedure significantly, eliminating all of the guesswork.
Inventory tracking also strengthens reporting, as tracking technologies provide more precise numbers. Users may configure customized KPIs to determine which goods move the quickest demonstrating greater need and which raise carrying costs.
Together with the greater accuracy provided by ERP, warehouse supervisors may get real-time information on their stock to make more accurate business decisions.
Basically, an ERP helps your business or organization by automating most of the manual tasks that take a huge chunk of time, energy & resources. Using an ERP also eases communication and access of information across various departments and other personnel, protects company data since it makes it easier to control and track who has access to that information.
The significance of using an ERP outweighs the initial cost, effort and time used in implementing it, if you choose the ideal software solution that fits your business.
At Robisearch, we even offer custom-made features when you choose our ERP system, based on the model and type of your business or organization
If you are not sure of the features you need in an ERP system, don’t hesitate to discuss it with the right ERP solution provider. Robisearch Ltd provides free consultation for those who are looking to implement automated solutions to streamline their business operations.
Robisearch Ltd is situated at Suraj Plaza, 5th floor, Opposite Jamhuri Highschool, Limuru Rd, Ngara, Nairobi, Kenya.
2nd location: Kisii, Umoja Complex – Family Bank Plaza, 2nd floor.
Phone: (+254 716 413386), (+254 780 655987), (+254 782 337270)
- March 28, 2022
ADVANTAGES OF LEAVE MANAGEMENT SYSTEM – A leave management system is a process by which employees apply for leaves; managers approve them and leave balances are tracked.
Every business ,small or large should use an annual leave management system. Forget about endless paperwork and excel files that needs constant updating and maintenance. At ROBISEARCH LIMITED we have the best leave management software that will not only boost your company’s budget but will give you smart tools to work with. Below are top advantages why you should have ROBISEARCH LIMITED leave management system.
The system can alert managers and supervisors when scheduling issues arise ,therefore companies have a chance to invoke contingencies such as hiring temporary workers. As schedules changes to accommodate employees leave, the software can automatically recalculate schedules. The software also chooses substitute workers based on their accrued and scheduled hours as well as preferred shifts to minimize overtime.
Automate the approval process
In addition to facilitating scheduling leave management software can automate many steps of the approval process for time-off requests, in addition to saving time for everyone involved , the predefined approval process ensures every request must meet the same standard for approval. As a result the employees can trust the system to be fair. Furthermore, the system keeps everyone involved from employees to the manager to the HR team and payroll clerks up to date on the status of every leave request.
Implement Employee self-service
ROBISEARCH LIMITED leave management system provides a secure platform portal that allow employees to submit their leave requests online, employees can log to view the company’s absence and vacation policies as well as their available paid and unpaid time-off balances without involving a manager or HR. After applying for a leave, employees can receive status update via sms or email. The system also serves as a communication portal that stores leave-related communications in a searchable database. Employees can review their historic data and run reports.
Manage employee absences with ease
Keeping track of employee absences, accruals and leave balances doesn’t require manual calculations or a mass of spreadsheets, the system automates core functions and puts data in your hand so you know who is and isn’t working.
Transform the HR department operations excellence
As an HR manager you have neat and efficient evidence of paid time off, sickness leaves, maternity leaves, special situations time off, holidays and absenteeism. you can use it to also as a tool to prevent burnout. ROBISEARCH LIMITED leave management system allows you to set up all types of leaves and absence. If your business is spread across multiple geographies you can set up;
- Different public holidays
- Different work schedules
- Different approvers
- Custom leave allowances
- Different access levels and permissions
The leave management system is a great example of features that work in the back end without clear visibility in your business activities yet it is crucial optimization that delivers so many benefits that after some time it is just unbelievable to work without.
If you wish to discuss further or find out more about leave management system don’t hesitate to contact us.
Top 5 Features for a good Inventory Management System – Inventory, often called merchandise or product, refers to finished goods and materials that a business holds for sale to customers in the future. These goods and materials serve no other purpose in the business except to be sold to customers for a profit. The value of a company’s inventory is usually one of the largest assets on the books.
Inventory management systems support the activities of purchasing product, analyzing sales trends and on-hand inventory availability as well as liquidation of product for wholesale, distributors, eCommerce retail and manufacturing companies. Managing inventory is a critical component to Supply Chain Management.
Robisearch LTD offers software for manufacturers, wholesalers, and distributors, the purchasing departments who are responsible for acquiring the new product and reordering existing products. In retailers and e-commerce companies, the purchase and reorder of inventory is done by merchants (buyers) or inventory control personnel.
Top 5 important inventory management features
Here are some of the Top 5 Features for a good Inventory Management System that Robisearch’s ROBIPOS offers.
1. Improved inventory control and forecasting/projection
As simple as this sounds, this should top your list. How should this new system assist in managing and controlling inventory? Here are a few major features and functions you can get in Robisearch’s POS software:
- A robust item master module such as product costing methods and product characteristics.
- Projecting and Forecasting demand – As in, the system will calculate the quantity of a product required forward over a time horizon.
- Provision of the channel view for multichannel businesses such as Wholesale and Retail.
- Streamlined Analysis and purchases functions.
2. Barcoding & Scanning
A barcode is a visual, machine-readable representation of data. Essentially, it is electronic data entry using a scanner. The data contained in the barcode is typically tied to something, lot number, customer shipment, or a purchase order. Once scanned, this data is accessed and displayed for the user to learn more information or take an action.
Bar code functions may be provided by the vendor.Robisearch’s inventory software support the use of barcode.
3. Improved, actionable inventory analysis
As we said earlier, there are literally hundreds to thousands of data elements in inventory management systems. What “out of the box” inventory management analyses are offered and do they fit your method of managing inventory?
Robisearch’s System points the purchasing agent or inventory manager to which products to take action on. For example, the system flags potential stock outs; calculates recommended purchase orders; and candidates for overstock liquidation.
This feature allows a single system to be set up and configured for two different business entities/companies so that each has a different “look and feel” or personality. In this way, the more comprehensive systems are successfully implemented across industries and merchandise without customization.
Robisearch’s systems have configurability to some degree, let’s see what does it allow you to accomplish.
Examples of configuration include:
- A product with different colors and sizes may be configured in a way to show total product sales and stock on-hand by style or base product.
- A role (group of users) or individual configuration table of users that allows for the set-up of data security functions within your organization for updating and viewing data.
- Flexibility for controlling different types of hardware or interfaces connected to the inventory management system.
- Adoption of your detailed expense accounting structure.
6. On-premise versus Software as a Service and Cloud system
For many companies, cloud-based and Software as a Service (SaaS) subscription made inventory management systems more affordable than on-premise implementations and supported systems because they are based on the number of users and data storage usage, Additionally, implementation is accomplished in a shorter timeframe because they are a service requiring less IT time internally. Robisearch’s POS software supports both On-Premise ans as a cloud software; The key question here is what is the right IT strategy for your company?
OFFICES: SURAJ PLAZA, LIMURU ROAD, OPPOSITE JAMHURI HIGH SCHOOL
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