Blog - Page 36 of 66 - Robisearch ltd

support@robisearch.com
Business, Business Growth
May 12, 2022

PROPERTY MANAGEMENTSYSTEM (PMS)

In this blog we will discuss property/Rental management system

Kenya is ranked among the top countries in Africa as one of the countries that has a high number of high value real estate properties i.e. land, residential, commercial, industrial properties. This ranges from rentals, office spaces, hotels, among other real estate properties you can think of. Do you have rentals or a hotel offering accommodation? Do you face challenges when monitoring room/occupancy or availability? Do you need a reliable and consistent way of collecting and recording payments from your tenants or rentals? Robisearch Ltd is offering you the best and most efficient rentals and accommodation systems. Property Management Systems (PMS) is simply put, a digital and computerized system that helps you manage your properties. Be it personal property, equipment, including maintenance, legalities and personnel. All this can be handled through a single piece of software. We essentially replaced old-fashioned, paper-based methods that tend to be both cumbersome and inefficient. They are often deployed as client/server configurations. Robisearch Ltd Property Rental Software (PMS) system is a web based system with advanced features and an easy to use UI (User Interface) that facilitates the operations and control of individual or commercial rental properties. In hotels, a property management system, also known as a PMS, is an easy software application used to cover operations like coordinating the operational functions of the front office, sales and planning, reporting etc. The system automates hotel operations like guest bookings, guest details, online reservations, posting of charges, point of sale, telephone, accounts receivable, sales and marketing, events, food and beverage costing, materials management, HR and payroll, maintenance management, quality management and other amenities. Hotel property management systems may have integrated or interface with third-party solutions like central reservation systems and revenue, or yield management systems, online booking engine, back office, point of sale, door-locking, housekeeping optimization among others

IMPORTANCE OF PROPERTY MANAGEMENT SYSTEM

1.Real-time Indicator Panel

Our PMS system offers you an indicator panel that updates in real-time. Information about occupancy, arrivals, and departures. Such information is crucial since it will influence other decisions, such as the daily rate and yield management. This info needs to be right at your fingertips in a clean layout and user-friendly interface, built with clarity in mind, especially for your Front Desk staff. Hotel managers and owners want to know the most important information upfront.

2.Ease in Management

Our online booking system will enhance your online visibility, generate more reservations and profit. Still, it’s very important that it’s integrated with your property management software for full control and get rid of any risk of overbookings. Whether you need to release availability, or make rate changes, you can do everything in your PMS and have it updated in real-time. New online reservations get delivered in your PMS, so you’re always in full control of your occupancy and can take immediate action if needed.

3. Calendar System

A calendar is a great way to visualize reservations and give yourself clarity. With an easy-to-read calendar, you are able to see room availability and unlock optimization possibilities. In an instant, a guest is booked for a standard room for three nights, and that same room is un-booked the night before. Now, you know your guests almost always book a minimum two-night trip. You can also see availability in your suite for three nights. If you release the original regular room reservation you can see not only one, but maybe two more reservations. Your one-night stay loss just turned into two more bookings and you upgraded a current booking. It doesn’t always work this way, but a calendar will help you and your front office see instances where guests can be moved to optimize occupancy.

4.Ease in Housekeeping

Housekeeping functionality will help keep properties of all sizes running smoothly. Our property management system should automate administrative tasks and create more efficient systems. A housekeeping report falls into this category. Your PMS provider should know which rooms need to be tidied up or completely cleaned for an arriving guest. Our system allows you to assign employees to clean certain rooms. You can print this report and give it to your housekeepers. Then, once they’ve finished, you can update room statuses.

5.Expense Manager

By monitoring competitors’ pricing, gathering market data in real-time, and updating pricing automatically, our system will help you stay competitive and confident in your pricing decisions. For higher efficiency and data accuracy, you need a hotel PMS that is integrated with a revenue management system (RMS). Today’s revenue management technology can help you optimize your pricing plans for both profit and occupancy, and take the guesswork out of hotel performance metrics(revenue per available room).

5.Automation and Less paper-work.

Our system will help you streamline guest payments and accounting, as well as help keep more accurate reports. If a PMS does not have a payment processor that accepts most credit cards or integration to a point of sale system (POS), you will have to manually handle payments, and all related tasks such as reporting, reconciliations, chargebacks, and more. And as you know, manual input greatly increases the likelihood of errors.

6.Hotel database and report

Reports are one of the core PMS functionalities. Our property management system has a built-in reporting functionality. Your PMS already houses your reservations, rates, and occupancy. Knowing the status should be the easy part, and will facilitate an easier analysis.

7.Online booking engine

Direct bookings are among the most valuable sources of revenue for most properties. You shouldn’t have to pay to get bookings you worked hard for. When a PMS comes with a booking engine, you do not have to worry about integration problems. Our system can be able to integrate with your website and social media, making sure it is fast-loading and user-friendly, especially on mobile devices.

8.Customer Management

Our software has a guest management module to save your a lot of time and to gain efficiency. Essential features to look for are guest profiles functionality, stores your guest data, and guest communication. Guest communication is a time-consuming process with a great impact on guest experience and satisfaction. In order to automate this process, I recommend you to look for a solution with automatic email and SMS delivery, so you can send important notifications such as invitation for a function ,amazing offers and so much more.

9.Decrease tenant turnover

Good property management companies know how to keep their occupants happy. Moreover, with a good PMS System managers can attend to tenants complaints and they take care of problems when they arise. Happy renters are also less likely to look for another place to live because all their need are taken care of as they rise reducing rates of tenants moving out.

Conclusion

Owning properties is considered a privilege by many. It has a higher ROI if done strategically and properly. The amount of workload and keeping track of where your money is coming (income) from and where it is going (expenses) can be daunting. Therefore, it only makes sense to work smarter, not harder by using a software that does most of the heavy lifting for you. Using a smart solution, like the Property Management System that Robisearch Ltd provides, will definitely make your work easier. Are you interested in knowing more about our software specifications and more functionalities? Talk to us here! GET THE SYSTEM TODAY!! FOR A FREE DEMO/INSTALLATION CALL/SMS/WHATSAPP 0780655987/0716413386

support@robisearch.com
Business, Business Growth, Strategy, Technology for SMEs in Kenya, Transformation
May 10, 2022

IMPORTANCE OF ERP

Enterprise resource planning software is a business management software that helps an organization to collect, store, manage, and interpret data from business activities. Not only does ERP software provide an updated view of core business processes, but also helps in tracking business resources such as raw material, cash, and production capacity.

The widespread growth of Enterprise resource planning shows the importance of ERP to fortunate organizations. When a company expands, the number of data points increases, demand for real-time reporting increases, and new workflows emerge. These changes require full transparency across departments and roles, custom reporting, and deeper insights into business functions—often leading businesses down the path to consider new systems for management, like enterprise resource planning (ERP) implementation. Let us dive into a few major reasons why you should consider using an ERP software for your business.

IMPORTANCE OF ERP SOFTWARE

1. Enhance Business Reporting

Using a good quality ERP system offers better reporting tools with real-time information. It is single source of truth – one integrated database for all business processes.

Our ERP solution provides a single environment for gathering and housing data, making it possible to generate reports that clearly show where you’re already efficient and where there’s room for improvement.

2.Improve Business Processes

Our system is able to Automate manual or routine tasks as well as Implement smarter workflows and to ensure that your business is able to gain efficiency as required. The automation of the system will take much of the burden off employees while guaranteeing a solid record of workflow. That frees your most valuable reserve who are your employees . The advantages of integrating an ERP solution are considerable.

3.Cost Savings and Cash flow boost

Incorporating a proper ERP software offers better invoicing and provides better collections tools to bring cash in faster. Faster cash means more cash on-hand for the business. It also improves inventory optimization, offers better procurement administration.

Effective ERP implementation will almost always cut managerial costs. When employees have fewer labor-intensive tasks and processes to weigh them down, they’ll be free to take on more innovative, profitable projects. Not only that, but work flows more effortlessly. Turnaround time decreases and your production capability goes up.

For companies with inventory requirements, ERP solutions create the opportunity for another kind of savings in the form of inventory supervision. An ERP system can help foresee demand for specific materials, decrease overstock, and track real-time supply.

4.Computerized Workflow

Human error is unavoidable. It’s also one of the principal efficiency gaps in most organizations and institutions. The more often your business process relies on a human being to re-enter the same data, for instance, the more exposed you are to potential delays and errors.

Automating data flow makes it far less likely that human error will result in missed orders, inventory mishaps or miscommunication. When your business operates like a well-oiled machine, customers get a consistently reliable experience and employee satisfaction gets a boost. The positive properties of both are exponential providers to growth.

5.Better customer service:

Catering and responding to customers becomes easier. This is because the ERP software will provide better access to customer information, hence resulting to faster response times.

Efficient ERP software have also been proven to improve order accuracy and makes it easier to deliver goods and services on-time. It enhances and eases service provision to customers and also improves vendor relationship management.

6.Improved Inventory Costs:

One is advised to carry only as much inventory as needed, so as to avoid these common issues e.g.,

Too much inventory, and higher overhead costs
Too little inventory, and longer customer fulfillment times

Such issues affect the distribution chain of every business. However, at Robisearch Ltd. our system is very effective in real-time forecasting and lean inventory as well as reduce production bottlenecks.

CHALLENGES OF AN ERP

Requires training and practice

The complexity of ERP software brings additional requirements to the staff who use it. Learning at least the basics of a resource planning system may take considerable time and effort, and requires significantly more to master all its functionality.

Another related drawback is that when experienced users of an ERP system leave the company, the newcomers who fill their positions must spend a varied amount of time to learn it from scratch instead of starting work right away. However, you may facilitate the learning process by providing a sufficient amount of manuals and training programs beforehand.

Conclusion

The benefits of having an ERP Software system outweigh its drawbacks. It may take some time to train yourself and your employees but once that hurdle has been jumped, you will be impressed with the amount of workload and time saved with unnecessary issues that could be automated.

Reach out and talk to us via

Email: info@robisearch.com

Phone Number: (+254716413386 ) or (+25480655987)

find us at

Suraj Plaza 5th floor,

Next to Transit Hotel, Opposite Jamuhuri Highschool,

Limuru Rd, Ngara, Nairobi, Kenya

[pum_sub_form name_field_type=”fullname” label_submit=”Subscribe” label_email=”Email” label_name=”Name” placeholder_email=”Email” placeholder_name=”Name” form_style=”default” form_alignment=”center” form_layout=”block” privacy_consent_yes_label=”Yes” privacy_consent_no_label=”No” privacy_usage_text=”If you opt in above we use this information send related content, discounts and other special offers.” privacy_consent_radio_layout=”inline” privacy_consent_type=”radio” privacy_consent_label=”Notify me about related content and special offers.” privacy_consent_enabled=”yes” openpopup_id=”6022″ openpopup]

support@robisearch.com
Uncategorized
May 2, 2022

PROPERTY MANAGEMENT SYSTEM

Do you have rentals or a hotel offering accommodation? Do you face challenges when monitoring room/occupancy or availability? Do you have a way of collecting and recording payments from your tenants or rentals? Robisearch Ltd is offering you the best and most efficient rentals and accommodation software systems.

Property Management Systems (PMS) is a computerized systems that facilitate the management of properties, personal property, equipment, including maintenance, legalities and personnel all through a single piece of software. They replaced old-fashioned, paper-based methods that tended to be both cumbersome and inefficient. They are often deployed as client/server configurations. Robisearch Ltd Property Rental Software system is a web based system with advanced features and an easy to use User Interface that facilitates the operations and control of commercial or rental properties.

In hotels, a property management system, also known as a PMS, is a comprehensive software application used to cover objectives like coordinating the operational functions of the front office, sales and planning, reporting etc. The system automates hotel operations like guest bookings, guest details, online reservations, posting of charges, point of sale, telephone, accounts receivable, sales and marketing, events, food and beverage costing, materials management, HR and payroll, maintenance management, quality management and other amenities. Hotel property management systems may have integrated or interface with third-party solutions like central reservation systems and revenue or yield management systems, online booking engine, back office, point of sale, door-locking, housekeeping optimization among others.

IMPORTANCE OF PROPERTY MANAGEMENT SYSTEM

1.Indicator Panel

Our PMS offers you an indicator panel that updates in real-time. Information about occupancy, arrivals, and departures will likely influence other decisions, such as the daily rate and yield management. This info needs to be right at your fingertips in a clean and user-friendly interface built with clarity in mind, especially for your Front Desk staff. Hotel managers and owners want to know the most important information upfront.

2.Ease in Management

Our PMS will enhance your online visibility, generate more reservations and profit. Still, it’s very important that it’s integrated with your property management software for full control and no risk of overbookings.

Whether you need to release availability or make rate changes, you can do everything in your PMS and have it updated in real-time. New online reservations get delivered in your PMS, so you’re always in full control of your occupancy and can take immediate action if needed.

3.Calender System

A calendar is a great way to visualize reservations and give yourself clarity. With an easy-to-read calendar, you are able to see room availability and unlock optimization possibilities. In an instant, a guest is booked for a standard room for three nights, and that same room is un-booked the night before. Now, you know your guests almost always book a minimum two-night trip. You also see availability in your suite for three nights. If you release the original regular room reservation you can see not one, but maybe two more reservations. Your one-night stay loss just turned into two more bookings and you upgraded a current booking. It doesn’t always work this way, but a calendar will help you and your front office see instances where guests can be moved to optimize occupancy.

4.Ease in Housekeeping

Our system allows you to assign employees to clean certain rooms. You can print this report and give it to your housekeepers. Then, once they’ve finished, you can update room statuses.

6.Expense Manager

6.Automation and Less paper-work.

7.Hotel database and report generation

8.Online booking engine

9.Customer Management

Guest communication is a time-consuming process with a great impact on guest experience and satisfaction. In order to automate this process, look for a solution with automatic email and SMS delivery, so you can send important notifications such as invitation for a function, amazing offers and more.

10.Decrease tenant turnover

Good property management companies know how to keep their renters happy. And with a good PMS System managers can attend to tenants complaints and they take care of problems when they arise. Happy occupants are also less likely to look for another place to live because all their needs are taken care of as they come up, therefore reducing rates of tenants moving out

GET THE SYSTEM TODAY!!

FOR A FREE DEMO/INSTALLATION

CALL/SMS/WHATSAPP 0780655987/0716413386

support@robisearch.com
Business, Business Growth, Corporate, Corporate Finance, Organization, Performance Improvement, Results Delivery, Strategy
April 27, 2022

BUDGET MANAGEMENT SYSTEM IN KENYA

Most individuals and businesses have funds and resources that they would like use, spend or save, for a variety of reasons. Everybody has the freedom to do so. However, most of us end up wasting funds unknowingly and later on end up with little to no money. This mostly happens because we spent more money than they could make and probably did not keep track of the spending. Therefore, some people decided to come up with a plan that would help them know how they are going to spend their money. This spending plan is what is
known as a budget.
Budgeting is the process of creating a plan to spend your money. Most people do it manually using a bit of math here and there. It works only if one did it correctly and followed strictly. However, trying to account for large sums of money needed and resources available manually became tedious and time consuming. A lot of people would encounter budgeting errors due to miscalculation. This is where a Budget Management System comes in.

The Budget Management system helps you to plan for your expenses, allocate funds, and budget for other expenditures, then compare them later to see which exceeded and which matched well for the planning of the next budget. This system is very common and we use in various sectors in Kenya, from SMEs, large corporations and even all the way to the National government. Budgeting involves four major processes, as shown below.

Major Processes involved in Budgeting

Budget Preparation
Budget Authorization
Budget Execution
Budget Accountability

The processes involved in budgeting tend to overlap each other during implementation process.

TYPES OF BUDGETING

Basic Budget – its main purpose is to help map out simple expenses and income. A basic budget can be created in a spreadsheet or using a template and it is great and useful for home and business planning. They are usually easy to use and flexible, as most people use it with ease. It is very useful when you need to map out simple accounting information like personal or business expenses.

Master budget – The purpose of the master budget is to include smaller operation budgets and provide a larger picture of individual income and expenses. It gives a generalized picture of expenses as a whole. A business can utilize a master budget to plan for general expenses and identify expenses at a glance.

Short-term budget – this type of a budget aids enterprises or individuals plan for short term expenses and manage funds in a shorter time span (anywhere from a week to a few months). It provides a more focused look into short-term expenses, income sources and budgeting goals. They are great for clearing short-term debt too.

Fixed Budget – This type of budget controls when income and expenses aren’t expected to change in the short-run. It is very useful in providing a simple picture of fixed income and expenses. It can be used for everyday income and expense tracking especially when you are not expecting any change in either.

Flexible Budget -for planning different levels of activity in incomes or expenses in the short-term or long-term. It offers more flexibility to the budgeting process, planning for varying activity levels in the company’s picture.

It is generally used when one is expecting different volumes for incomes and expenses.

Labour budget – tracking the cost of labour in relation to revenue. It is part of the master budget that focuses only on labour for a more specific view of an individual expense. It is therefore used to track general labour costs or plan for upcoming reductions or increases in labour needs.

Cash Budget – this type of budget is used to plan for cash flow (inflow and outflow) for a specific period of time, usually in the short term. It focuses mainly on cash inflows and outflows for a more specific financial picture. Recommended for use when you are expecting a larger volume in cash flow.

Operational Budget – also known as a functional budget. It applies to one specific operation of a business is part of the master budget. The advantage is that it only applies to a specific department, operation or function of a business, instead of the business as a whole.

It is considered only a good option for when you are overhauling a specific department or operation of a business.

Performance budget – it is designed to analyze the performance or aspect of a business and determine whether the cost is worth the output and result. It focuses on a specific aspect of a business and helps determine if the input is worth the Return of Investments (ROI).

Can be used to identify costly methods of production and determine if certain functions and operations are creating a ROI.

Static budget – Used to account for astatic expenses that won’t change. Allow for a focused look at fixed expenses that remain constant despite fluctuations in sales volume and revenue.

Function of a Budget Management System for Businesses.

The Budget management System helps you set up and manage budgets for your business. It becomes very easy to understand how it works once you understand the kind of budget that will help you achieve the goals that you have set.

Furthermore, it also helps you view budgets and even generate a proper budgeting report. With such reports, you can also track budget performance against your actuals using the Profit & Loss Report feature.

Finally, a proper budgeting and accounting system can help you control and reconcile money between your business bank accounts.

At Robisearch Ltd, this feature is integrated in most of our systems as a module. It generally even makes work easier for those in charge of accounting and finance.

Robisearch Ltd offers the best digital solutions for businesses; SMEs to large corporate businesses.

support@robisearch.com
Business, Business Growth, Digital, Information Technology, Marketing
April 26, 2022

DIGITAL MARKETING – what you need to understand

Digital marketing (also known as online marketing) is the use of the Internet to influence consumers. It is a broad field that includes attracting customers via email, content marketing, search platforms, social media, and more.

In short, digital marketing refers to all marketing efforts that occur on the internet.

Digital marketing helps you reach a larger audience than you could, through traditional methods, and target the prospects who are most likely to buy your product or provision. Additionally, it’s often more cost-effective than outdated mode of advertising, and enables you to quantify success on a daily basis and you can tailor it as you see fit.

“In the parlance of digital marketing, advertisers are commonly referred to as sources, while members of the targeted ads are commonly called a receiver.”

Digital Marketing

Key Performance Indicators (KPI) of Digital Marketing

Website Marketing

A website is the cornerstone of all digital marketing activities. A website should represent a brand, product, and service in a clear and memorable way. It should be fast, mobile-friendly, and easy to use.

Pay-Per-Click (PPC) Advertising

PPC advertising enables marketers to reach Internet users on a number of digital platforms through paid ads. Marketers can set up PPC campaigns on Google, Instagram, LinkedIn, Twitter, P-interest, or Facebook and show their ads to people searching for terms related to the products or services. PPC campaigns can segment users based on their demographic characteristics (such as by age or gender), or even target their specific interests or location.

Content Marketing

The goal of content marketing is to influence potential customers through the use of content. Content is usually published on a website and then promoted through social media, email marketing, SEO, or even PPC campaigns. The tools of content marketing include blogs, e-books, online courses, info-graphics and webinars among others.

Email Marketing

This is still one of the most operative digital marketing channels. Email marketing is the medium to get in touch with your potential customers or the people interested in your brand. Many digital marketers use all other digital marketing channels to add leads to their email lists and then, through email marketing, they create customer attainment funnels to turn those leads into customers.

Social Media Marketing

The main goal of a social media marketing campaign is brand awareness and creating social trust. As you go deeper into social media marketing, you can use it to get leads or even as a direct sales channel.

Associate Marketing

This is one of the oldest forms of marketing, and the Internet has brought new life to this old standby. With this type of marketing, influencers promote other people’s products and get a commission every time a sale is made or a lead is introduced.

Video Marketing

There are several video marketing platforms, including Facebook Videos, You-tube ,Instagram, or even Tik-Tok to use to run a video marketing campaign. YouTube has become the second most popular search engine and a lot of users are making good use of it .Companies find the most success with video by integrating it with SEO, content marketing, and broader social media marketing campaigns.

SMS Messaging

Companies and nonprofit organizations also use SMS or text messages to send information about their latest promotions or giving opportunities to willing customers. Political candidates running for office also use SMS message campaigns to spread positive information about their own platforms. As technology has advanced, many text-to-give campaigns also allow customers to directly pay or give via a simple text message.

Types of Digital Marketing

Search Engine Optimization (SEO) – This is the process of optimizing your website to “rank” higher in search engine results pages, thereby increasing the amount of organic (or free) traffic your website receives. The channels that benefit from SEO include websites, blogs, and infographics.
Content Marketing this term denotes the creation and promotion of content assets for the purpose of generating brand awareness, traffic growth, lead generation, and customers.
Social Media Marketing- This practice promotes your brand and your content on social media channels to increase brand awareness, drive traffic, and generate leads for your business. The channels you can use include: Facebook, Twitter , LinkedIn, Instagram, Snap chat ,P-interest among others
Pay Per Click (PPC) PPC is a method of driving traffic to your website by paying a publisher every time your ad is clicked
Affiliate Marketing. This is a type of performance-based advertising where you receive commission for promoting someone else’s products or services on your website
Native Advertising. Native advertising refers to advertisements that are principally content-led and featured on a platform alongside other, non-paid content.
Marketing Automation- this refers to the software that supports to automate your basic marketing operations. Many marketing departments can automate repetitive tasks they would otherwise do manually.
Email Marketing- Companies use email marketing as a way of communicating with their audiences. Email is often used to promote content, discounts and events
Online PR- Online PR is the exercise of securing receiving online coverage with digital publications, blogs, and other content-based websites
Inbound Marketing – Inbound marketing denotes to a marketing methodology wherein you attract, engage, and delight customers at every stage of the buyer’s journey.
Sponsored Content- you as a brand pay another company or entity to create and promote content that discusses your brand or service in some way.
Search Engine Marketing (SEM ) Search engine marketing is another way to upsurge website traffic by placing paid ads on search engines.

Conclusion

In order to reach a wider audience in the market, consider using digital marketing strategies. It will reach most of your target market outside your social circle, networks or physical location. Most smart businesses and individuals profit a lot from investing in marketing their products or services online. Just use the right strategies and solutions that you deem fit for you and your business.

Interested in hiring or learning more about this? Read more on our blogs or talk to us today!

Call Us on: (+254716413386) , (+25480655987)

Email us: info@robisearch.com

Location: Suraj Plaza, 5th floor, Opposite Jamuhuri Highschool, Limuru Rd, Ngara, Nairobi, Kenya.

support@robisearch.com
Digital, Information Technology, Results Delivery, Time Management
April 25, 2022

Advantages of Biometric systems

Brief History of Biometrics

There has been a huge shift & transformation in the kind of authentication methods currently being used in the market internationally. From the old traditional method of using signatures, stamps, word of mouth or even signature knocks. Believe me, this is how people would verify themselves a while ago before technology evolved to what it is now. It deemed to not be so secure and could be easily replicated or faked by other individuals for whatever reason, especially for ulterior motives.

Then came the use of PINs and Passwords after electronic devices came up and evolved from the traditional outdated means of communication and verification. This method should be familiar to you since we have encountered it one way or the other. Be it by pressing special set of numbers at the ATM machine so as to withdraw some cash (PIN), or by typing a special set of characters so as to access your email account or any other online account(Password).

The rules for using the latter had to be tightened to avoid using generic words as passwords, since one could easily figure it out. Despite the rules & instructions being tightened to help reduce weaknesses & vulnerabilities, hackers still find a way to gain access to our passwords, hence causing a data breach. Such incidences still proved this methods to not be failproof & fool-proof. This is where the emergence of Biometric Authentication as an idea, that later became one of the best tech inventions, came up.

Biometric Authentication methods relies on the use of unique physical traits on individuals eg; fingerprint, iris pattern, facial characteristics, making it such an accurate technique for authenticating its end-users. This is why a lot of smartphones and companies use biometrics for security purposes. In this post, I’ll tell you a little bit more about the importance & advantages of Biometric systems.

Advantages of Biometrics

High Security & Increased Assurance

Biometrics provide higher levels of security & increased levels of assurance to the users and parties involved, since the method of verifying each individual is a real, tangible & unique trait that the user has. The other methods of verification like user passwords and PINs have most often been compromised due to a data breach. Such occurrences cause billions of accounts and sensitive data & information to be accessed by fraudsters and hackers.

Using biometric authentication methods into the process adds an extra impenetrable block for hackers and fraudsters that only the real user can navigate through. It might be easy for anyone to figure out the common denominator used across somebody’s passwords eg your mother’s maiden name, pet’s name or even your favourite child’s birthday. However, it is impossible to use someone else’s fingerprint or iris pattern to unlock and access an account if they cannot provide it on the spot.

Quick & Convenient

As much as the inner workings and internal processes of a biometric authenticator is technical and may seem rather difficult, from a user’s perspective, it is incredibly quick and simple. Placing a finger on a fingerprint is much quicker than typing out a password that has multiple special characters. Moreover, forgetting your own biometrics is- simply put- not there.

Non-transferrable

Biometric authentication requires the actual user’s presence upon authorization. One can’t transfer or share a physical biometric trait digitally. The only way to use and verify your identity using a biometric authenticator is by being there physically.

Conclusion

Biometric authentication has been proven to be a reliable method of verification, identification and authentication. Trying to get through it is difficult and nearly impossible under most circumstances. Therefore this method of authentication is definitely safe, easy to use and I would highly recommend incorporating this method on your phones, schools, workplaces and other special places that need proper security.

At Robisearch Ltd, we offer Biometric Systems for schools, workplaces mostly for time attendance & security purposes. Would you be interested or know a friend/colleague who would? Don’t hesitate to share this article with them!

We offer free demos & training too!

Call us today at +254716413386, +254780655987

Email us: info@robisearch.com

Location: Suraj Plaza, 5th Floor, Opposite Jamhuri Highschool, Limuru Rd, Ngara, Nairobi, Kenya.

support@robisearch.com
Business, Business Growth, Corporate, Digital, Information Technology, Sales Analysis, Strategy
April 20, 2022

Importance of ERP System

What is ERP?

Enterprise Resource Planning (ERP) is a collection of integrated software solutions that are used to manage one’s business, company or institution. It is made up of a few basic modules that are essential in running your business eg. Human Resource, Finance, Inventory Management, Purchase Management, Sales Management, CRM (Customer Relationship Management), Manufacturing Management, among others.

erp enterprise resource planning in kenya

ERP

Although it was only for the manufacturing industry before, it has now expanded and is being utilized in various industries and sectors. For instance, ERP systems are now used in retail and wholesale, service, education, real estate, food & beverage, health & even government.

ERP systems helps one manage their employees, manage buying of products or services, selling, distribution, accounting & finances. Integrated ERP software allows organizations from all industries to integrate and manage all of these basic functions. Investing in an ERP software system may seem pricy at first and not understand how it is going to save you any money at all. However, once you decide to implement it, only then will you see & understand how it is an excellent ROI for your business. Allow me to explain why using an ERP system is important for your business, regardless of the size of the business.

Importance of ERP System

Improved Collaboration

Cross-departmental collaboration is a very important and crucial part of business. Using an ERP system improves collaboration within the workplace, as it breaks down functional barriers that usually exist between departments.

When organizational/company data is stored in a centralized & consistent ERP, then workers from different departments can retrieve and access data from other departments.

Optimizing Efficiency

With ERPs, one can automate repetitive tasks ie tracking inventory, assigning tasks to employees, monitoring working hours, distributing salaries, generating financial reports. It therefore helps by simplifying business processes that take a lot of time and effort when done manually. By automating those complex processes, your employees can focus more on their core deliverables and roles without bugging each other. For example, the marketing team can generate sales-related reports based off web traffic without bugging anyone from the IT team, or the Finance manager can generate sales-related reports without having to interfere with the sales manager.

Saving on Operational Costs

With ERPs, most operational activities are automated hence reducing unnecessary interruptions, delays, amount of labour and complex work. This saves time as work is finished more quickly and other breakdowns are anticipated much better.

Improving Data Security

Since ERPs are centralized, they come with Firewalls & restriction controls so as to prevent data breaches. Since access points are easy to monitor. The administrators who are responsible for company’s data can provide limited access rights to employees. Case in point, the HR Manager can limit & hide access to some important data only for themselves and the stakeholders while granting employees permission to view their financial data. They can also quickly and easily deactivate the access of laid-off employees and grant access to the new ones.

ERPs can also show user activity of the employees to the admins so as to identify unauthorized actions or suspicious activity patterns in the system.

Better Analytics

The stakeholders and owners of a business or company rely on reports to make predictions & forecasts, which can then affect the decisions they make. A proper ERP system can generate real-time, complete and reliable reports as it uses sophisticated filters and analytics that filter inconsistencies in the data.

Accurate business and corporate reports generated from the ERP will help stakeholders and business owners make the best decisions for their business.

Simpler Resource Management

Along with managing your inventory, ERP also manages manufacturing. ERP provides insight into all manufacturing operations including the shop floor. This enables users to optimize production schedules, equipment and labor to maximize capacity.

Additionally, ERP manages your Bill of Materials (BOM) and fixed assets. With this software, users can easily create and edit BOMs along with keep track of all previous changes. Fixed asset management allows users to schedule equipment maintenance to reduce unexpected downtime, improving your profitability and supply chain relationships.

Improved Inventory Management

A significant challenge for growing businesses is monitoring and tracking their expanding stock amounts. ERP uses barcoding, RFID tags, and sequential numbers to keep tabs in your stock at each stage through the distribution chain.

These tools help you keep costs on stock levels at several stores or warehouses, which things have been in transport, and which items are on the shelves, ready to be sold to customers. The greater stock visibility optimizes the selection, pack, and ship procedure significantly, eliminating all of the guesswork.

Inventory tracking also strengthens reporting, as tracking technologies provide more precise numbers. Users may configure customized KPIs to determine which goods move the quickest demonstrating greater need and which raise carrying costs.

Together with the greater accuracy provided by ERP, warehouse supervisors may get real-time information on their stock to make more accurate business decisions.

Conclusion

Basically, an ERP helps your business or organization by automating most of the manual tasks that take a huge chunk of time, energy & resources. Using an ERP also eases communication and access of information across various departments and other personnel, protects company data since it makes it easier to control and track who has access to that information.

The significance of using an ERP outweighs the initial cost, effort and time used in implementing it, if you choose the ideal software solution that fits your business.

At Robisearch, we even offer custom-made features when you choose our ERP system, based on the model and type of your business or organization

If you are not sure of the features you need in an ERP system, don’t hesitate to discuss it with the right ERP solution provider. Robisearch Ltd provides free consultation for those who are looking to implement automated solutions to streamline their business operations.

How to contact us

Robisearch Ltd is situated at Suraj Plaza, 5th floor, Opposite Jamhuri Highschool, Limuru Rd, Ngara, Nairobi, Kenya.

2nd location: Kisii, Umoja Complex – Family Bank Plaza, 2nd floor.

Email: info@robisearch.com, robisearch@gmail.com

Phone: (+254 716 413386), (+254 780 655987), (+254 782 337270)

Robisearch
Uncategorized
March 28, 2022

ADVANTAGES OF LEAVE MANAGEMENT SYSTEM

ADVANTAGES OF LEAVE MANAGEMENT SYSTEM – A leave management system is a process by which employees apply for leaves; managers approve them and leave balances are tracked.

Every business ,small or large should use an annual leave management system. Forget about endless paperwork and excel files that needs constant updating and maintenance. At ROBISEARCH LIMITED we have the best leave management software that will not only boost your company’s budget but will give you smart tools to work with. Below are top advantages why you should have ROBISEARCH LIMITED leave management system.

Simplify scheduling

The system can alert managers and supervisors when scheduling issues arise ,therefore companies have a chance to invoke contingencies such as hiring temporary workers. As schedules changes to accommodate employees leave, the software can automatically recalculate schedules. The software also chooses substitute workers based on their accrued and scheduled hours as well as preferred shifts to minimize overtime.

Automate the approval process

In addition to facilitating scheduling leave management software can automate many steps of the approval process for time-off requests, in addition to saving time for everyone involved , the predefined approval process ensures every request must meet the same standard for approval. As a result the employees can trust the system to be fair. Furthermore, the system keeps everyone involved from employees to the manager to the HR team and payroll clerks up to date on the status of every leave request.

Implement Employee self-service

ROBISEARCH LIMITED leave management system provides a secure platform portal that allow employees to submit their leave requests online, employees can log to view the company’s absence and vacation policies as well as their available paid and unpaid time-off balances without involving a manager or HR. After applying for a leave, employees can receive status update via sms or email. The system also serves as a communication portal that stores leave-related communications in a searchable database. Employees can review their historic data and run reports.

Manage employee absences with ease

Keeping track of employee absences, accruals and leave balances doesn’t require manual calculations or a mass of spreadsheets, the system automates core functions and puts data in your hand so you know who is and isn’t working.

Transform the HR department operations excellence

As an HR manager you have neat and efficient evidence of paid time off, sickness leaves, maternity leaves, special situations time off, holidays and absenteeism. you can use it to also as a tool to prevent burnout. ROBISEARCH LIMITED leave management system allows you to set up all types of leaves and absence. If your business is spread across multiple geographies you can set up;

Different public holidays
Different work schedules
Different approvers
Custom leave allowances
Different access levels and permissions

Summary

The leave management system is a great example of features that work in the back end without clear visibility in your business activities yet it is crucial optimization that delivers so many benefits that after some time it is just unbelievable to work without.

If you wish to discuss further or find out more about leave management system don’t hesitate to contact us.

robisearch robisearch
Business, Business Growth, Corporate Finance
March 22, 2022

Top 5 Features for a good Inventory Management System

Top 5 Features for a good Inventory Management System – Inventory, often called merchandise or product, refers to finished goods and materials that a business holds for sale to customers in the future. These goods and materials serve no other purpose in the business except to be sold to customers for a profit. The value of a company’s inventory is usually one of the largest assets on the books.

Inventory management systems support the activities of purchasing product, analyzing sales trends and on-hand inventory availability as well as liquidation of product for wholesale, distributors, eCommerce retail and manufacturing companies. Managing inventory is a critical component to Supply Chain Management.

Robisearch LTD offers software for manufacturers, wholesalers, and distributors, the purchasing departments who are responsible for acquiring the new product and reordering existing products. In retailers and e-commerce companies, the purchase and reorder of inventory is done by merchants (buyers) or inventory control personnel.

Top 5 important inventory management features

Here are some of the Top 5 Features for a good Inventory Management System that Robisearch’s ROBIPOS offers.

1. Improved inventory control and forecasting/projection

As simple as this sounds, this should top your list. How should this new system assist in managing and controlling inventory? Here are a few major features and functions you can get in Robisearch’s POS software:

A robust item master module such as product costing methods and product characteristics.
Projecting and Forecasting demand – As in, the system will calculate the quantity of a product required forward over a time horizon.
Provision of the channel view for multichannel businesses such as Wholesale and Retail.
Streamlined Analysis and purchases functions.

2. Barcoding & Scanning

A barcode is a visual, machine-readable representation of data. Essentially, it is electronic data entry using a scanner. The data contained in the barcode is typically tied to something, lot number, customer shipment, or a purchase order. Once scanned, this data is accessed and displayed for the user to learn more information or take an action.

Bar code functions may be provided by the vendor.Robisearch’s inventory software support the use of barcode.

3. Improved, actionable inventory analysis

As we said earlier, there are literally hundreds to thousands of data elements in inventory management systems. What “out of the box” inventory management analyses are offered and do they fit your method of managing inventory?

Robisearch’s System points the purchasing agent or inventory manager to which products to take action on. For example, the system flags potential stock outs; calculates recommended purchase orders; and candidates for overstock liquidation.

4. Configurability

This feature allows a single system to be set up and configured for two different business entities/companies so that each has a different “look and feel” or personality. In this way, the more comprehensive systems are successfully implemented across industries and merchandise without customization.

Robisearch’s systems have configurability to some degree, let’s see what does it allow you to accomplish.

Examples of configuration include:

A product with different colors and sizes may be configured in a way to show total product sales and stock on-hand by style or base product.
A role (group of users) or individual configuration table of users that allows for the set-up of data security functions within your organization for updating and viewing data.
Flexibility for controlling different types of hardware or interfaces connected to the inventory management system.
Adoption of your detailed expense accounting structure.

6. On-premise versus Software as a Service and Cloud system

For many companies, cloud-based and Software as a Service (SaaS) subscription made inventory management systems more affordable than on-premise implementations and supported systems because they are based on the number of users and data storage usage, Additionally, implementation is accomplished in a shorter timeframe because they are a service requiring less IT time internally. Robisearch’s POS software supports both On-Premise ans as a cloud software; The key question here is what is the right IT strategy for your company?

OFFICES: SURAJ PLAZA, LIMURU ROAD, OPPOSITE JAMHURI HIGH SCHOOL

Email: info@robisearch.com, sales@robisearch.com, robisearch@gmail.com

CONTACT US: Website: www.robisearch.com

Facebook: robisearch limited Twitter: @robisearch LinkedIn: robisearchlimited1 Instagram: Robisearch

CALL US VIA 0754413386, 0716413386, 0780655987

Robisearch
Uncategorized
March 8, 2022

IMPORTANCE OF ACCOMMODATION SOFTWARE

IMPORTANCE OF ACCOMMODATION SOFTWARE – Robisearch’s Property Management Systems (PMS) or Hotel Operating System (HOS), may be used interchangeably, manufacturing, logistics, intellectual property, government, or hospitality accommodation management. They are computerized systems that facilitate the management of properties, personal property, and equipment, including maintenance, legalities and personnel all through a single piece of software. They replaced old-fashioned, paper-based methods that tended to be both cumbersome and inefficient. Today, most next-generation property management systems favour a software as a service model sustained by web and cloud technologies.

A property management system (PMS) is a software that facilitates a hotel’s reservation management and administrative tasks.

Room bookings.

The system checks room availability and status, shows free rooms across different channels and the website booking engine. This function monitors double bookings and allows group reservations. Then it schedules bookings and displays information about current and upcoming bookings on a dashboard. Management of room inventory and allocation that prevents overbookings and duplication of bookings.

Time effectiveness

The right hotel management software will massively cut down the time you spend on manual organisational tasks. The software does the majority of the work and lets you turn away your time to more important tasks, automated software enables your hotel staff to pay more attention to visitors. A path to success in the hospitality business is to create the best-personalized experience. If you pick the right solution, you can make significant time savings across almost every area of your business, also boosting your staff’s productivity and satisfaction.

Develop strong relationships with your guests

A more streamlined check-in and check-out experience will boost your guest happiness. And that’s only the tip of the iceberg – anything from improved communication and additional services will also heighten guest loyalty. Choosing the best property management software will likely mean an increased level of retention in both guests and staff.

Increase your online visibility

The right software is an important factor in developing your online presence. You can integrate guest-facing software like hotel booking engines, chat bots and a guest portal with your website design, enabling you to instantly accept online reservations and make guests feel confident in their choice to book directly with you.

Google values and assesses the user experience on websites, and those that offer a better user journey and interface will rank higher on Google searches – and other search engines.

Implement an effective revenue management system

Most hotel management systems include pricing tools and other features to optimize revenue.

Gone are the days of having just a peak season price and a low season price – if you’re not setting prices in a more sophisticated manner, you’re losing out on bookings and not making the most of the guests that do book. You should be able to create and customize product rates, rate dependencies, and special offers and rules such as package rates.

Manage distribution functions

A modern hospitality cloud should be able to easily connect to a channel manager so you can advertise across many channels and easily promote your business across the industry’s OTAs and third party booking services.

It provides real-time information that will help you grow your number of reservations and spread awareness of your property.

Increase bookings

Every feature in your hotel management system should work to improve your overall number of bookings. Whether you intend to explore new markets or boost bookings in low season, the right software system is all about optimizing and maximizing what you can achieve.

Revenue management and a direct booking engine are two obvious features that will help you in this regard, but everything from integrations to smart reporting and automation will ultimately contribute.

Accurate daily reports

Another IMPORTANCE OF ACCOMMODATION SOFTWARE is that, Hotel management, finance and revenue teams will have access to accurate daily earnings reports thanks to data-savvy hotel management software.

Meanwhile, operations and marketing reports will help you and your team to make reliable, data-driven decisions across your business.

If everything is in the cloud, these invaluable metrics are at your fingertips whenever you need them, without the need for time-consuming manual exporting and compiling.

Prevent double bookings and manual errors

Hospitality management software systems are programmed to avoid double bookings and overbookings. Thanks to task automation, they also help prevent errors when front desk staff are inputting important customer data like name, passport details, and card numbers.

This means a better guest experience (no awkward follow up conversations asking for their correct details), more time for staff to focus on their important work, and more reliable business data and reporting.

Analyze your customer base

Market and guest segmentation is another important benefit of the right guest management software system. The GM and Marketing Managers can keep track of the different types of visitors, with key demographic breakdowns such as age, gender and nationality.

This data allows you to make informed decisions on your marketing strategy. and increase the long-term revenue trends of your business.

Transform your property

The many benefits of a hotel management system could help you grow your business in a short amount of time.It is convenient to have one centralized system that incorporates all the features and channels.

Mobile maintenance

Increase housekeeping efficiency with instant updates on housekeeping mobile devices when customers check out, freeing up rooms for cleaning. Permit greater rigidity with room management and improve response time for room-service tasks. Identify and manage room-maintenance needs, ensuring rooms are clean and in perfect condition

Operative hotel dissemination

Increase room occupancy through real-time rate and availability management across distribution channels.

Easy hotel check-in/check-out

Provide anytime, anywhere service to your guests using a mobile-enabled cloud-based hotel PMS. Your front-desk staff so they can check guests in, assign rooms, enable guest services, and check guests out wherever there is internet connectivity.

Guest data

Centralize and secure customer data and improve the quality and accuracy of guest profiles with reporting and analytics. Understand customer buying patterns so you can define more targeted packages and services. Ensure agreement with national and international data-compliance rules.