From Surviving to Thriving- How a Kenyan-made POS system can Help your Small Business

Introduction:

For the small business owner, every penny counts. Making the right choices when it comes to the technology you use is essential in order to keep your business running smoothly and efficiently.

Photo of women working to produce woven carpets

A Kenyan-made point of sale (POS) system can be the perfect solution for your small business. Not only is it affordable, but it is also easy to use and comes with a host of features that can help you manage your business better.
In this post, we will discuss the benefits of using a POS system for your business and highlight some of the features that make our system one of the best in Kenya.
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Kenya’s Best ERP System: Simplifying Employee Management with Time and Leave Tracking

Introduction

In this day and age, it’s more important than ever for businesses to have an efficient ERP system in place. Not only does an ERP system make day-to-day tasks easier for employees, but it also helps to optimize workflow and increase productivity.
ROBISEARCH Ltd is a leading provider of ERP systems in Kenya, and we offer a range of products that are tailored to meet the specific needs of businesses of all sizes. In this post, we’ll discuss our time and leave management software, which is designed to make employee management easier than ever.

What is an ERP system?

ERP stands for enterprise resource planning. It’s a software system that integrates with all other departments in a company, from accounting to manufacturing to human resources.
An ERP system allows all those different departments to share data and communicate with each other. That means a company can manage its entire operation from a single system.
ERP systems are popular in larger organizations, but they can be expensive and complex to set up. Smaller companies may not need all the features of an ERP system, and can get by with simpler software like time attendance systems integrated with payroll.

How can an ERP system help businesses in Kenya?

Kenyan businesses can benefit from ERP software in a number of ways. An ERP system can help a business automate many of its processes, including accounting, sales, and inventory management.

Happy & confident employer and employees in their workplace

An ERP system can also help a business track employee time and attendance. With an integrated biometric time attendance system, businesses can easily track when employees arrive and leave work, as well as how long they are working each day. This can help businesses ensure that employees are not taking unauthorized breaks or overtime.
Finally, an ERP system can help businesses manage employee leave. With a module that tracks employee leave, businesses can ensure that employees are taking the correct amount of leave and that they are not going over their allotted time off. This can help businesses save money by not having to pay for unused leave.

How is the ROBISEARCH ERP system different from others on the market?

The ROBISEARCH ERP system is designed to specifically meet the needs of Kenyan companies and organizations. It is integrated with a biometric time attendance system, which ensures that employees are accurately tracked and their leave recorded. This helps to simplify employee management and ensure that all statutory requirements are met.
The ROBISEARCH ERP system also facilitates invoicing, quotations, inventory management, and sales tracking. It is easy to use and can be adapted to meet the specific needs of your company or organization.

What are the benefits of using the ROBISEARCH ERP system?

The ROBISEARCH ERP system has a lot of benefits for companies and employees. Some of the key benefits include the following:
For Companies:
  • Increased efficiency and productivity in the workplace
  • improved decision making due to access to real-time data
  • improved customer service
  • reduced operating costs
For Employees:
  • Increased job satisfaction and motivation
  • Easier to plan and manage their work schedule
  • Improved work/life balance
happy beautiful women of colour

WOC having the time of their life.

How does the ROBISEARCH ERP system work?

The ROBISEARCH ERP system automates and integrates the human resources and accounting departments within an organization. This allows for a streamlined system that captures employee data accurately and in a timely manner. Having such a system in place also allows for the generation of detailed reports on employee performance, leave taken, overtime worked, etc.
The ROBISEARCH Biometric Time Attendance System interfaces with the ERP system to allow for accurate and real-time recording of employee attendance. This eliminates the need for time-consuming manual data entry and ensures that employees are not incorrectly marked as absent. It also allows for the tracking of leave taken and leaves balance.

Case study: How the ROBISEARCH ERP system helped one business in Kenya

One business that has greatly benefitted from ROBISEARCH Ltd.’s ERP system is Oak Furniture Manufacturers Ltd. The company was looking for a system that could help with time and leave tracking, as well as employee management.
ROBISEARCH’s ERP system was able to do just that. Employees could now clock in and out using their fingerprints, which then tracked their hours worked and left easily. This helped the company better manage its employees, as well as keep track of overtime hours and leave accrued.
The company was also able to automate its payroll process, making it easier and faster to process payments. Overall, the ROBISEARCH ERP system has helped Oak Furniture Manufacturers Ltd become more productive and efficient.

Conclusion:

ROBISEARCH Ltd.’s ERP system offers a time and leave tracking system that is integrated with biometric time attendance. This provides an efficient way for companies to accurately keep track of employee hours, sick days, and vacation days. The system also simplifies the process of payroll management.
Reach out and talk to us via 
Phone Number: (+254716413386 ) or  (+25480655987)
or
find us at
Next to Transit Hotel, Opposite Jamuhuri Highschool,
Limuru Rd, Ngara, Nairobi, Kenya
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Importance of Accounting software in Point of sale systems

 

Nowadays, accounting software has become a vital need for any business. Business owners have realized that managing finances manually would not help them achieve the expected results. In many cases, financial management, which is supposed to help companies manage their finances more efficiently, has become one of the reasons for financial loss. For that, you need to use the best accounting software to help your company optimize cash flow efficiently. Below are some of the reasons why  companies or businesses should invest in a point of sale system with an accounting software:

  • Ensuring Financial Control

Accounting software allows business owners to control their finances automatically, even though they may not be experts in accounting. With some training, they can manage all accounting operations using their computers or mobile devices without paying external parties to keep their budgets under control.

  • Saving Costs

An Accounting software can automate core calculations and administrative procedures and take control of your revenue framework, so you don’t have to outsource your financial management to an external party. The software can also reduce the costs of printing and distributing documentation because the system store all data is digitally in a safe and monitored location.

According to accountants and auditors, one of the important benefits of a good  accounting software is reducing human error that usually occurs during calculation and data entry. Inaccuracies in financial statements could lead to crises that impact your business life span, and the accounting software can keep these issues from happening.

  • Improving Decision Making

This is one of the main advantages of implementing a sophisticated accounting software. Without an automated accounting solution, you will have difficulty understanding your business’s financial condition. It provides you with numbers that can help you figure out where to cut expenses or invest more. Furthermore, with a clear overview of your current financial state, you will develop smarter strategies and allocate resources more efficiently.

  • Improving financial data security

Financial data is the company’s most confidential information and must be highly protected to not fall into the wrong hands. An accounting software ensures your financial data remains safe by storing it in a centralized system protected by firewalls. Thus, only those who are granted access rights can see the data.

An effective and efficient accounting software should have the following features:

Financial Forecasting

One of the most essential feature of software for accountants is financial forecasting. Every business owner certainly wants to estimate their revenue and expenses right. Therefore, forecasting tools help them control finances wisely, eliminate unnecessary costs, and optimize profits.

Billing and Invoicing Management

Advanced accounting apps allow business owners to create, manage, and send various bills and invoices. Then business owners also can customize e-invoices according to unique business preferences and they can generate it in the wink of an eye.

Bank Reconciliation

Bank reconciliation is important to ensure the accuracy of your financial data. It can be very time-consuming and prone to errors if done manually. But with modern accounting software, you can reconcile your bank accounts and statements within a few seconds.

Financial Reporting

Efficient accounting software allow you to generate digital reports (income, balance sheet, changes in equity, cash flow, etc.). You can also create them in multiple formats; tables, graphs, lines, and pie charts.

Purchasing and Sales Management

Good accounting software are generally integrated with purchasing and sales management, allowing you to manage transactions whenever you want. You can easily create various documents such as purchase and sale orders, debit and credit notes, quotations, receipts, and many more.

Asset Management

With a complex accounting system, you can calculate asset depreciation automatically and accurately. Moreover, various methods can calculate the amortization of assets according to your company policies and applicable tax and accounting standards.

In conclusion, the importance of an effective accounting software for businesses and companies cannot be stressed enough. Robisearch Limited aims to provide you with the best point of sale in Kenya which has the most effective accounting software.

 

 

 

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Why you need the digital suggestion box

A digital suggestion box  is where an organization’s employees and customers are able to give feedback, comments, suggestions and complaints at their own convenience. It is unlike traditional boxes that are situated at one spot and mostly out of reach of a company’s direct customers.

The digital suggestion box makes  customers have a sense of belonging because it shows that the organization values the inputs of its customers. This is also because this system offers anonymity and convenience that motivates customers to provide their suggestions. The use of the digital suggestion box is not limited to only customers, but is also useful for getting input from the employees.

A digital suggestion box also offers a simple step to it, which is for the customers to follow a link and submit their comments. This simplicity appeals to many customers unlike how strenuous the traditional suggestion box is operated.

A great and well-constructed suggestion can improve any business. It can take a business from one level to the next. The following are some of the reasons businesses and institutions should invest in a good digital suggestion box like the Robisearch digital suggestion box:

  • All-time access: one important reason why a company should use the digital suggestion box is that the company’s target market may leave or even work in a different region or time zone. They might not be able to write a note and drop it in the office suggestion box, but with an online suggestion box, they can have access to drop their input anywhere and anytime in the world.
  • Anonymity: a digital suggestion box allows feedback to be collected anonymously. This is because there is confidentiality in response collection also and a secure system that protects individuals’ data.
  • Fast delivery: unlike the traditional office boxes where someone might forget to collect all the note. The digital suggestion box processes suggestions quickly. The suggestion box can also be set up to notify specific personnel in real-time when a new suggestion has been received.
  • Make the right decision: receiving suggestions or ideas online from different customers, communicating their wants or needs can help the management of an organization to make informed and rich business decisions. The gathered information will assist the research and development team to keep afloat in the market by serving the desires of their customers.
  • Honest insights: a digital suggestion box eliminates all risks of external influence on your customers or employees and this helps to facilitate honest feedback without any fear.
  • Automated result collection technique: the digital suggestion box automatically collects ideas and feedback and processes them faster, unlike traditional suggestion boxes where an employee has to spend time reading the responses.
  • Qualitative and quantitative feedback: the responses gathered from the collection can help rebrand organizations and make improvements while saving costs.

The importance of a company or institution setting up a digital suggestion box cannot be overemphasized. If you are an organization that is passionate about interacting with your customers and your employees and also getting honest feedback you should definitely set up one. You may just receive the one valuable idea that will change the fate of your organization forever.

 

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Advantages of Property Management Systems

 

The right property management system (PMS) is a key factor in hotel and rental success. More accommodation and rental businesses continue to recognize the need to work as efficiently as possible to streamline operations. They have  replaced old-fashioned, paper-based methods that tend to be both cumbersome and inefficient with the right property management system. Below are some of the advantages of having a PMS for your rental or accommodation business:

  •  Sophisticated revenue tactics

    Property management solutions allow hoteliers and rental owners to implement effective data-driven revenue management strategies which require the tracking of key performance indicators . Tracking indicators such as average daily rate, revenue per available room and gross operating profit per available room  help hoteliers have a more effective revenue strategy. Additionally, performance data and reports allow them to assess and compare performance over time, helping them make better decisions in regards to business and generate more income.

  •  Streamlined check-ins/outs, bookings and billing

    Waiting in line for a long period of time to be checked in or out can be frustrating to many clients. Such processes should be fast and easy to provide a seamless experience for clientele.  Hotel  and rental PMS solutions help the staff perform tasks and processes, such as check-in/out, guest requests, housekeeping status, room maintenance, bookings, billing option with ease. Managers can quickly execute most of these processes and tasks that will increase productivity and deliver an excellent customer experience for guests and visitors.

  • Efficiency-oriented solutions

    Accommodation and  rental daily operations and processes are getting more complicated in terms of workflow and often take too much time to complete.  Property management systems can automate them, creating opportunities for the staff to better serve their guests and visitors. Implementing a  Property management solution helps to do a great part of the work and in some cases decrease or eliminate time spent on time-consuming tasks and operations, allowing business owners to focus on the bigger picture.

  • Transparency-based communication

    Transparency-based communication between different hotel and rental departments is highly essential. They need to work in harmony to serve guests and tenants effectively. A property management system provides scope for easy and effective communication between and across all departments. It also ensures that they all are functioning effectively and efficiently, saving time and offering guests and visitors an improved and more personalized experience which in turn enhances customer satisfaction.

In  hotel and rental businesses, there is a wide range of  property management system solutions that make the administrative operations more manageable and help improve the performance of daily activities. Business owners can coordinate all  reservations, guest and tenant data, billing options and other daily tasks therefore streamlining them. Property management systems improve financial performance and cover the entire experience for guests, including the booking process to capturing guest data for future use. Such businesses should consider these benefits and focus on the property management system designed by Robisearch to meet their operational needs and maximize their profit.

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IMPORTANCE OF TECHNOLOGY IN BUSINESS

Change is certain. Around us, the world has changed and it continues to do so. It is not the same world we were born into.  Technology has evolved and changed how we interact, how we conduct business, how we shop and how we live and work. It has become a vital part of our routine and a norm in our lives.

The importance of technology in business cannot be emphasized enough. Companies all over the world are relying on innovative technologies to help improve their output and grow their businesses. Today, the role of technology in business only continues to expand. This has made it necessary to incorporate technology as part of your processes. So, it’s time to get familiar with technology and it is in this regard that Robisearch aims to fill this gap in the society. This, Robisearch has done by creating the following software:

  • Biometric system for schools and businesses:  By providing fingerprint based identity, institutions are able to create a safe environment and ensure time attendance in learning institutions, SME’s and other corporate institutions.
  • Bulk Sms services(Bulk SMS ChapChap): This technology enables a faster, wider and more efficient means of communication. This will include interactions within your team or with your clients, potential customers, investors or the general public.
  • Best ERP/Point of Sale/ Inventory Control Software: This technology helps increase the efficiency of systems, products and services. It helps track and streamline processes, maintain data flow and manage contacts and employee records. In fact, this increased efficiency in operation helps reduce costs as well as enable the business to grow rapidly.
  • Property Management software that conforms to the Big 4 government agenda: This is a web based system with advanced features and an easy to use User Interface that facilitates the operations and control of commercial or rental properties
  • Digital Suggestion box:  This technology can improve communication between management and employees by giving them a formal way to share their ideas. Increased innovation and problem-solving: The suggestion box encourages employees to not only identify problems but also suggest solutions.

Businesses need to have an in-depth understanding of technological tools so that they can optimally leverage them. Management information systems helps companies track their data, sales, productivity levels and expenses. Data can also identify areas of improvement as well as opportunities for growth. At Robisearch, we believe in the importance of technology in business and that it can transform the way you work.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Benefits of CRM Software System

Many folks have asked what the purpose and benefit of CRM is. What is a CRM in the first place? Don’t worry, I’ve got you covered. In this Blog we try to explain the meaning of CRM and why it’s effective. CRM stands for Customer Relationship Management; it is defined as a combination of business strategies, software and processes that help build long-lasting relationships between companies and their customers. Basically, the logic behind this system is that once your business starts to look after its already existing customers and clients easily and effectively, then the rest of your time and effort can be directed towards finding new customers and expanding your market.     Customer Relationship Management (CRM) systems can improve efficiency and effectiveness in the marketing and sales processes, while building long-term relationships with your
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PROPERTY MANAGEMENTSYSTEM (PMS)

In this blog we will discuss property/Rental management system
Kenya is ranked among the top countries in Africa as one of the countries that has a high number of high value real estate properties i.e. land, residential, commercial, industrial properties. This ranges from rentals, office spaces, hotels, among other real estate properties you can think of. Do you have rentals or a hotel offering accommodation? Do you face challenges when monitoring room/occupancy or availability? Do you need a reliable and consistent way of collecting and recording payments from your tenants or rentals? Robisearch Ltd is offering you the best and most efficient rentals and accommodation systems. Property Management Systems (PMS) is simply put, a digital and computerized system that helps you manage your properties. Be it personal property, equipment, including maintenance, legalities and personnel. All this can be handled through a single piece of software. We essentially replaced old-fashioned, paper-based methods that tend to be both cumbersome and inefficient. They are often deployed as client/server configurations. Robisearch Ltd Property Rental Software (PMS) system is a web based system with advanced features and an easy to use UI (User Interface) that facilitates the operations and control of individual or commercial rental properties. In hotels, a property management system, also known as a PMS, is an easy software application used to cover operations like coordinating the operational functions of the front office, sales and planning, reporting etc. The system automates hotel operations like guest bookings, guest details, online reservations, posting of charges, point of sale, telephone, accounts receivable, sales and marketing, events, food and beverage costing, materials management, HR and payroll, maintenance management, quality management and other amenities. Hotel property management systems may have integrated or interface with third-party solutions like central reservation systems and revenue, or yield management systems, online booking engine, back office, point of sale, door-locking, housekeeping optimization among others  

IMPORTANCE OF PROPERTY MANAGEMENT SYSTEM

1.Real-time Indicator Panel

Our PMS system offers you an indicator panel that updates in real-time. Information about occupancy, arrivals, and departures. Such information is crucial since it will influence other decisions, such as the daily rate and yield management. This info needs to be right at your fingertips in a clean layout and user-friendly interface, built with clarity in mind, especially for your Front Desk staff. Hotel managers and owners want to know the most important information upfront.  

2.Ease in Management

Our online booking system will enhance your online visibility, generate more reservations and profit. Still, it’s very important that it’s integrated with your property management software for full control and get rid of any risk of overbookings. Whether you need to release availability, or make rate changes, you can do everything in your PMS and have it updated  in real-time. New online reservations get delivered in your PMS, so you’re always in full control of your occupancy and can take immediate action if needed.  

3. Calendar System

A calendar is a great way to visualize reservations and give yourself clarity. With an easy-to-read calendar, you are able to see room availability and unlock optimization possibilities. In an instant, a guest is booked for a standard room for three nights, and that same room is un-booked the night before. Now, you know your guests almost always book a minimum two-night trip. You can also see availability in your suite for three nights. If you release the original regular room reservation you can see not only one, but maybe two more reservations. Your one-night stay loss just turned into two more bookings and you upgraded a current booking. It doesn’t always work this way, but a calendar will help you and your front office see instances where guests can be moved to optimize occupancy.  

4.Ease in Housekeeping

Housekeeping functionality will help keep properties of all sizes running smoothly. Our property management system should automate administrative tasks and create more efficient systems. A housekeeping report falls into this category. Your PMS provider should know which rooms need to be tidied up or completely cleaned for an arriving guest. Our system allows you to assign employees to clean certain rooms. You can print this report and give it to your housekeepers. Then, once they’ve finished, you can update room statuses.  

5.Expense Manager

By monitoring competitors’ pricing, gathering market data in real-time, and updating pricing automatically, our system will help you stay competitive and confident in your pricing decisions. For higher efficiency and data accuracy, you need  a hotel PMS that is integrated with a revenue management system (RMS). Today’s revenue management technology can help you optimize your pricing plans for both profit and occupancy, and take the guesswork out of hotel performance metrics(revenue per available room).  

5.Automation and Less paper-work.

Our system will help you streamline guest payments and accounting, as well as help keep more accurate reports. If a PMS does not have a payment processor that accepts most credit cards or integration to a point of sale system (POS), you will have to manually handle payments, and all related tasks such as reporting, reconciliations, chargebacks, and more. And as you know, manual input greatly increases the likelihood of errors.  

6.Hotel database and report

Reports are one of the core PMS functionalities. Our property management system has a built-in reporting functionality. Your PMS already houses your reservations, rates, and occupancy. Knowing the status should be the easy part, and will facilitate an easier analysis.  

7.Online booking engine

Direct bookings are among the most valuable sources of revenue for most properties. You shouldn’t have to pay to get bookings you worked hard for. When a PMS comes with a booking engine, you do not have to worry about integration problems. Our system can be able to integrate with your website and social media, making sure it is fast-loading and user-friendly, especially on mobile devices.  

8.Customer Management

Our  software has a guest management module to save your a lot of time and to gain efficiency. Essential features to look for are guest profiles functionality, stores your guest data, and guest communication. Guest communication is a time-consuming process with a great impact on guest experience and satisfaction. In order to automate this process, I recommend you to look for a solution with automatic email  and SMS delivery, so you can send important notifications such as invitation for a function ,amazing offers and so much more.  

9.Decrease tenant turnover

Good property management companies know how to keep their occupants happy. Moreover, with a good PMS System managers can attend to tenants complaints and they take care of problems when they arise. Happy renters are also less likely to look for another place to live because all their need are taken care of as they rise reducing rates of tenants moving out.  

Conclusion

Owning properties is considered a privilege by many. It has a higher ROI if done strategically and properly. The amount of workload and keeping track of where your money is coming (income) from and where it is going (expenses) can be daunting. Therefore, it only makes sense to work smarter, not harder by using a software that does most of the heavy lifting for you. Using a smart solution, like the Property Management System that Robisearch Ltd provides, will definitely make your work easier. Are you interested in knowing more about our software specifications and more functionalities? Talk to us here! GET THE SYSTEM TODAY!! FOR A FREE DEMO/INSTALLATION CALL/SMS/WHATSAPP 0780655987/0716413386
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IMPORTANCE OF ERP

 

Enterprise resource planning software is a business management software that helps an organization to collect, store, manage, and interpret data from business activities. Not only does ERP software provide an updated view of core business processes, but also helps in tracking business resources such as raw material, cash, and production capacity.

The widespread growth of Enterprise resource planning shows the importance of ERP to fortunate organizations. When a company expands, the number of data points increases, demand for real-time reporting increases, and new workflows emerge. These changes require full transparency across departments and roles, custom reporting, and deeper insights into business functions—often leading businesses down the path to consider new systems for management, like enterprise resource planning (ERP) implementation. Let us dive into a few major reasons why you should consider using an ERP software for your business.

 

IMPORTANCE OF ERP SOFTWARE

Gear

 

1. Enhance Business Reporting

Using a good quality ERP system offers better reporting tools with real-time information. It is  single source of truth – one integrated database for all business processes.

Our ERP solution provides a single environment for gathering and housing data, making it possible to generate reports that clearly show where you’re already efficient and where there’s room for improvement.

 

2.Improve Business Processes

Our system is able to Automate manual or routine tasks as well as Implement smarter workflows   and to ensure that your business is able to gain efficiency as required. The automation of the system will take much of the burden off employees while guaranteeing a solid record of workflow. That frees your most valuable reserve  who are your employees . The advantages of integrating an ERP solution are considerable.

 

3.Cost Savings and Cash flow boost

Incorporating a proper ERP software offers better invoicing and provides better collections tools to bring cash in faster. Faster cash means more cash on-hand for the business. It also improves inventory optimization, offers better procurement administration.

Effective ERP implementation will almost always cut managerial costs. When employees have fewer labor-intensive tasks and processes to weigh them down, they’ll be free to take on more innovative, profitable projects. Not only that, but work flows more effortlessly. Turnaround time decreases and your production capability goes up.

For companies with inventory requirements, ERP solutions create the opportunity for another kind of savings in the form of inventory supervision. An ERP system can help foresee demand for specific materials, decrease overstock, and track real-time supply.

 

4.Computerized Workflow

Human error is unavoidable. It’s also one of the principal efficiency gaps in most organizations and institutions. The more often your business process relies on a human being to re-enter the same data, for instance, the more exposed you are to potential delays and errors.

Automating data flow makes it far less likely that human error will result in missed orders, inventory mishaps or miscommunication. When your business operates like a well-oiled machine, customers get a consistently reliable experience and employee satisfaction gets a boost. The positive properties of both are exponential providers to growth.

 

5.Better customer service:

Catering and responding to customers becomes easier. This is because the ERP software will provide better access to customer information, hence resulting to faster response times.

Efficient ERP software have also been proven to improve order accuracy and makes it easier to deliver goods and services on-time. It enhances and eases service provision to customers and also improves vendor relationship management.

 

6.Improved Inventory Costs:

One is advised to carry only as much inventory as needed, so as to avoid these common issues e.g.,

  • Too much inventory, and higher overhead costs
  • Too little inventory, and longer customer fulfillment times

Such issues affect the distribution chain of every business. However, at Robisearch Ltd. our system is very effective in real-time forecasting and lean inventory as well as reduce production bottlenecks.

 

CHALLENGES OF AN ERP

Requires training and practice

The complexity of ERP software brings additional requirements to the staff who use it. Learning at least the basics of a resource planning system may take considerable time and effort, and requires significantly more to master all its functionality.

Another related drawback is that when experienced users of an ERP system leave the company, the newcomers who fill their positions must spend a varied amount of time to learn it from scratch instead of starting work right away. However, you may facilitate the learning process by providing a sufficient amount of manuals and training programs beforehand.

 

Conclusion

The benefits of having an ERP Software system outweigh its drawbacks. It may take some time to train yourself and your employees but once that hurdle has been jumped, you will be impressed with the amount of workload and time saved with unnecessary issues that could be automated.

 

Reach out and talk to us via 

Phone Number: (+254716413386 ) or  (+25480655987)
or
find us at
Next to Transit Hotel, Opposite Jamuhuri Highschool,

Limuru Rd, Ngara, Nairobi, Kenya

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PROPERTY MANAGEMENT SYSTEM

Do you have rentals or a hotel offering accommodation? Do you face challenges when monitoring room/occupancy or availability? Do you have a way of collecting and recording payments from your tenants or rentals? Robisearch Ltd is offering you the best and most efficient rentals and accommodation software systems.

Property Management Systems (PMS) is a computerized systems that facilitate the management of properties, personal property, equipment, including maintenance, legalities and personnel all through a single piece of software. They replaced old-fashioned, paper-based methods that tended to be both cumbersome and inefficient. They are often deployed as client/server configurations. Robisearch Ltd Property Rental Software system is a web based system with advanced features and an easy to use User Interface that facilitates the operations and control of commercial or rental properties.

In hotels, a property management system, also known as a PMS, is a comprehensive software application used to cover objectives like coordinating the operational functions of the front office, sales and planning, reporting etc. The system automates hotel operations like guest bookings, guest details, online reservations, posting of charges, point of sale, telephone, accounts receivable, sales and marketing, events, food and beverage costing, materials management, HR and payroll, maintenance management, quality management and other amenities. Hotel property management systems may have integrated or interface with third-party solutions like central reservation systems and revenue or yield management systems, online booking engine, back office, point of sale, door-locking, housekeeping optimization among others.

IMPORTANCE OF PROPERTY MANAGEMENT SYSTEM

1.Indicator Panel

Our PMS offers you an indicator panel that updates in real-time. Information about occupancy, arrivals, and departures will likely influence other decisions, such as the daily rate and yield management. This info needs to be right at your fingertips in a clean and user-friendly interface built with clarity in mind, especially for your Front Desk staff. Hotel managers and owners want to know the most important information upfront.

2.Ease in Management

Our PMS will enhance your online visibility, generate more reservations and profit. Still, it’s very important that it’s integrated with your property management software for full control and no risk of overbookings.

Whether you need to release availability or make rate changes, you can do everything in your PMS and have it updated  in real-time. New online reservations get delivered in your PMS, so you’re always in full control of your occupancy and can take immediate action if needed.

3.Calender System

A calendar is a great way to visualize reservations and give yourself clarity. With an easy-to-read calendar, you are able to see room availability and unlock optimization possibilities. In an instant, a guest is booked for a standard room for three nights, and that same room is un-booked the night before. Now, you know your guests almost always book a minimum two-night trip. You also see availability in your suite for three nights. If you release the original regular room reservation you can see not one, but maybe two more reservations. Your one-night stay loss just turned into two more bookings and you upgraded a current booking. It doesn’t always work this way, but a calendar will help you and your front office see instances where guests can be moved to optimize occupancy.

4.Ease in Housekeeping

Housekeeping functionality will help keep properties of all sizes running smoothly. Our property management system should automate administrative tasks and create more efficient systems. A housekeeping report falls into this category. Your PMS provider should know which rooms need to be tidied up or completely cleaned for an arriving guest.

Our system allows you to assign employees to clean certain rooms. You can print this report and give it to your housekeepers. Then, once they’ve finished, you can update room statuses.

6.Expense Manager

By monitoring competitors’ pricing, gathering market data in real-time, and updating pricing automatically, our system will help you stay competitive and confident in your pricing decisions. For higher efficiency and data accuracy, you need  a hotel PMS that is integrated with a revenue management system (RMS). Today’s revenue management technology can help you optimize your pricing plans for both profit and occupancy, and take the guesswork out of hotel performance metrics(revenue per available room).

6.Automation and Less paper-work.

Our system will help you streamline guest payments and accounting, as well as help keep more accurate reports. If a PMS does not have a payment processor that accepts most credit cards or integration to a point of sale system (POS), you will have to manually handle payments, and all related tasks such as reporting, reconciliations, chargebacks, and more. And as you know, manual input greatly increases the likelihood of errors.

7.Hotel database and report generation

Reports are one of the core PMS functionalities. Our property management system has a built-in reporting functionality. Your PMS already houses your reservations, rates, and occupancy. Knowing the status should be the easy part, and will facilitate an easier analysis.

8.Online booking engine

Direct bookings are among the most valuable sources of revenue for most properties. You shouldn’t have to pay to get bookings you worked hard for. When a PMS comes with a booking engine, you do not have to worry about integration problems. Our system can be able to integrate with your website and social media, making sure it is fast-loading and user-friendly, especially on mobile devices.

9.Customer Management

Our  software has a guest management module to save your a lot of time and to gain efficiency. Essential features to look for are guest profiles functionality, stores your guest data, and guest communication.

Guest communication is a time-consuming process with a great impact on guest experience and satisfaction. In order to automate this process, look for a solution with automatic email and SMS delivery, so you can send important notifications such as invitation for a function, amazing offers and more.

10.Decrease tenant turnover

Good property management companies know how to keep their renters happy. And with a good PMS System managers can attend to tenants complaints and they take care of problems when they arise. Happy occupants are also less likely to look for another place to live because all their needs are taken care of as they come up, therefore  reducing rates of tenants moving out

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