Advantages of Task Management Software to Businesses

 

Task management is the overseeing and maintaining of a task’s life-cycle, from the planning, testing, tracking, and reporting phases. By conducting task management, you and your team can better organize your projects so that they can be completed on time with results matching expectations. The manager utilizes task management software in order to identify, monitor, and develop the work that the team needs to do.

Below are some of the top reasons why task management software is becoming indispensable for any growing business.

View all ongoing tasks at once

A key benefit of any task management software is that it presents all the tasks in a comprehensible way. With task management software, every team member can view the status of all ongoing tasks at once.

Ideal way to collaborate

Working in teams, big or small, requires a collaborative effort. A manager is responsible for ensuring that all members cooperate and collaborate towards the common goal. Likewise, task management software takes up the responsibility of allowing seamless collaboration.

Share and organize documents effortlessly

Managing and organizing documents can become challenging, especially when a huge team is involved. Task management software  comes with innovative solutions to accelerate file sharing among associates and colleagues. You can rest assured that with such fantastic features, file and document organization will not take up your precious time.

Assign Tasks easily

With task management software, managers can assign tasks to subordinates at the command of a mouse click. It is also easy to keep a track of assigned tasks. Subordinates can also see which tasks need their immediate attention.

Decide which tasks are a priority

Prioritization is an important skill for managers. It is the only way to ensure deadlines are met while maintaining sanity. People often apply a lot of hard work and precious time in doing low-priority tasks. This habit disturbs the schedule and productivity of the entire team. Task prioritization is an invaluable feature of task management software. This feature makes every deadline achievable.

Perfect for remote working

Task management software comes with plenty of features that surpass most challenges of working or collaborating remotely in a team. Using task management software, members can share updates and schedule important tasks on a real-time basis without any hassles.

Keep a timed track of productivity

The time tracking feature of task management software can cut down on distractions and leave no room for procrastination. You can keep track of how much time is spent doing what down to the very second. Many organizations are appreciative of the inbuilt time tracking tool that comes with task management software.

Improving task delegation

Delegating responsibilities is also much easier through the use of task management software. This is an important feature because when there are many tasks that need to be managed, then you need to delegate so that each task can be done properly. Task delegation also helps you ensure that each task can be handled by the right person.

Comprehensively supervising tasks

It is very important for a company to monitor the progress of each task carried out by employees. Therefore, this task management software is provided. Through this software, you can track each employee’s tasks more effectively and efficiently and see how they are performing when they are working on them.

In conclusion, task management is considered very important within a company’s work environment as it allows for a variety of benefits. If you are also looking for solutions to manage tasks and productivity at your business, don’t think twice. Get task management software today! Contact Robisearch Limited on 0716413386 or 0780655987.

 

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Importance of Human Resource Management Systems To Businesses

 

Primarily, a Human resource management system ensures systematic arranging of data and information with respect to employees in an organization. This systematic arranging automatically leads to significant planning, adequate and prompt decision making and also streamlining of business operations. This simply enhances the end result of business operations.

One of the significant advantages of a human resource management tool is that it is highly flexible and can perfectly pitch to the business need. The other advantages are discussed below:

Managing the employee regularity

The success of any organization lies in the selfless contribution and commitment of its employees. The employee presence or employee attendance matters the most to a company. Most of the HRMS/HRIS comes integrated with employee attendance management system. The feature helps the business managers or HR professionals to keep track of the employee attendance and leaves in a business. Both parties can easily process their requests.

Safeguarding employee rights

Employee rights are equally important to employee benefits. It is the primary function of the business organization to safeguard its employee rights. This is  in terms of wages, overtime, workplace safety, wrongful termination or discrimination. With the help of a human resource management tool, one can efficiently work on the human rights of employees, keeping them privileged.

It helps empower employees

The focus of an HRMS can be increasing the involvement of employees and empowering them. Under such a system, employees are given more decision-making power, and teamwork is encouraged. For example, a small-business owner may want to shift from focusing on the day-to-day functions of the business to expanding the business. This requires trusting employees, training them, and giving them more decision-making authority.

It enhances customer service

Small businesses have typically limited market share. Providing excellent customer service is one strategy to defend market share. An HRMS focused on delivering good customer service includes improving the physical work environment, a supportive and collaborative spirit to cover possible mistakes, and use of appropriate service delivery technologies such as computers.

Cost effectiveness

The Human Resource Management System will allow you to automate time-consuming data entry tasks. This way, you will save the company a lot of money because the automation, in addition to the initial savings, will free your organization from using paper. With the right HR software, all processes will become digital.

Routine task automation

Another great advantage of implementing HR software in your organization is that you could automate several day-to-day tasks just like that. With an appropriate HRM system, you won’t have to worry about paperwork, managing employees’ benefits, salary, taxes, and other information of this kind. It will all be in the system analyzed and collected automatically.

Effective data tracking and management

Another valuable benefit of the HRM system is that it ensures that important information always comes first to you. No more out-of-date and inadequate data that hinders decision-making. An HR software collects data and enables you to access it anytime and from any place you want.

Employee payroll management

HRMS can efficiently manage the payroll of all the employees in the company. Now, payroll management is not just limited to the payment of salary. It includes a wide spectrum of activities that need to be included as a part of employee compensation management. Not just in one location, HRMS can combine the payroll management of all employees of the company across all geographical locations.

Any discrepancies in payroll data can result in the downfall of any business. Therefore, managing payroll effectively is of extreme importance. And, there is no better way to manage payroll than to apply HRMS.

Recruitment management

It is a simple, easy to use software that greatly reduces human effort and time spent in hiring by automating the various aspects of recruiting, including sourcing, screening, documentation and onboarding. Thus, you can now easily accept resumes and online applications, screen the applications to shortlist the fittest candidates and manage a pool of ideal candidates for future job openings.

Employee benefits administration

HRMS makes the entitlement, allocation and calculation of resources transparent to the employees and the management. This helps to solve many discrepancies in data if it were to arise eventually leading to better administration and management of resources.

Employee performance management

HRMS enables employers and managers to provide 360-degree real-time feedback. This makes the performance management process robust, efficient and result-oriented. Employees no longer have to wait for the yearly performance reviews to know where they went wrong. Periodic feedback with the help HRMS can help in the instant implementation of suggestions resulting in better efficiency and productivity from the employees.

Enhances employee self service

Empowering employees is the most standout feature of the HRMS. Employees often have many queries and doubts and seek detailed and immediate answers. It is often not feasible for the HR team to answer each query of employees, especially when the company has hundreds of employees.

In such a situation, the HRMS system can come to rescue by providing better self-service opportunities for employees. They can simply feed the policies and other data into the integrated system. And the employees can log in to their respective accounts and seek all the information they need without disturbing the HR team. This smooth and seamless flow of information boosts transparency and efficiency at the workplace.

In conclusion, Importance of Human Resource Management Systems To Businesses cannot be overlooked. An effective HRMS, in theory and practice, will ultimately lead to improved efficiency and greater benefits for the business. It will help the company achieve its objectives of growth and expansion. Reach out to Robisearch Limited today 0n 0716413386 or 0780655987 and get your system installed!

 

 

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Features Of An Effective Biometrics Time Attendance System

Features Of An Effective Biometrics Time Attendance System – Long gone are the days when the only available method of tracking employee attendance were pen and paper sheets. Biometric attendance systems are now becoming the weapon of choice for businesses trying to minimize time theft and reduce costs related to lost productivity. While biometrics is not a fool-proof solution, the advantages of biometric attendance systems far outweigh any potential downsides.

A great and effective biometric time attendance system should have the following features:

          1.  Identification Time

The success of a biometric attendance system depends on the time taken for the identification by the biometric machine. Look for devices that sense fingerprints quickly within a fraction of a second and auto push the data to the server for accurate time of the attendance.

         2.  User Capacity

Look for a biometric attendance system that can store and verify a large number of templates (fingerprints, face, palm, etc.), even if your organization has just a few employees currently. This way, the device will be able to enroll new employees as your business grows over the years.

         3.  Access Control

Apart from time-tracking system, biometric systems can also be used for security purposes like restricting non-authorized personnel into protected areas of the building. Look for devices that have integrated access control functionalities. Integrated systems lead to enhance the productivity as well as security of the organization.

         4.  Connectivity

Internet connectivity is a required feature of the biometric machines. Readers transfer clock-in and clock-out time of the individual employees to the attendance and HR payroll system. When it comes to updating the system and keeping it working without bugs in the future also, internet connectivity is mandatory. As we are talking about connectivity, USB connectivity can be additional to have back up of the data quickly using an external device

          5. Integration to Payroll Management Systems

The data from the system plays a vital role in improving the efficacy of HR payroll management systems. With precise attendance details of employees, it’s easier for the HR team to compute employee salaries quickly and perfectly. Go for systems that send data directly to the HR payroll software, thus, simplifying payroll computations.

          6.  Support

While biometric attendance systems are easy-to-install and easy-to-use, there may be instances when you would face some issues and require expert assistance.

The above discussed Features Of An Effective Biometrics Time Attendance System will guide you get the best suppler for the product.

Always purchase your device from reputed companies like Robisearch Limited, which offer you both online support and offline service support. Reach us on 0716413386 or 0780655987 for the best software solutions!

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BENEFITS OF ERP SYSTEM TO UNIVERSITIES

 

An ERP software is a type of software that helps businesses manage their daily operations. This includes managing inventory, tracking sales and customers, and much more. School / College ERP software can be very beneficial for schools, as it can keep track of their students, teachers, and staff. It can also help schools manage their finances and budget better. ERP software can also help you streamline your school’s entire operations and make them more efficient. The benefits of an ERP system to Universities include the following:

  • Student information management

Robsearch ERP can store admission details, fee transactions, and attendance records. It also tracks subject schedules and marks scored by students in various exams.

Administrators can program the student management module to update the selected data automatically. The information is later accessible to professors, auditors, parents, and administrators.

  • Role-based access to data

College ERP systems offer a multilevel data access hierarchy. As a result, everyone gets role-based access to data. No matter if it’s the principal, guest lecturers, clerks, or other admin team members.

The feature ensures that information remains secure at all times.

  • Better decision making

With ERP software, you will have access to all the data you need to make informed decisions. This information can be used to improve your school’s overall performance. Additionally, ERP software makes it easy to generate reports and share data which helps the stakeholders in better decision making

  • Better communication

An ERP software will allow you to send information more quickly to the right people. ERP software can also help improve communication and collaboration between teachers, students, and parents. Additionally, students and parents can easily communicate with each other through the software. This improved communication can help improve your school’s overall performance.

  • Improved learning outcomes

With an ERP system, your school will be able to track the progress of its students better. This will help you know the exact whereabouts of each student. You can track each student’s progress and take corrective measures whenever needed.

  • Better Financial Management

An ERP software can help schools to keep track of their finances. It can track income and expenses. This information can be used to create budgets and make financial decisions.

  • Save Money

One of the biggest advantages of having ERP software for your school is that it can save you a lot of money. ERP software can help to automate many processes in your school. This can free up staff time so that they can focus on more important tasks. It can also help to reduce the need for paper records, which can save your school money on storage and printing costs.

In conclusion, there are many advantages of having ERP software for your school. Perhaps the most important advantage is that it can help to improve communication between different departments within the school. This can lead to greater efficiency and better use of resources. Robisearch Limited provides ERP systems for some of the leading Universities in the country like JKUAT University. Reach us on 0716413386 0r 0780655789 for more information or inquiries.

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FEATURES OF A GOOD ENTERPRISE RESOURCE PLANNING SYSTEM

Enterprise Resource Planning (ERP) is one the latest technologies that many organizations have undertaken. ERP system is an enterprise-wide package that integrates all necessary business functions into a single system with a shared database. These software packages can be customized up to a certain limit to the specific needs of each organization. A good and efficient ERP system should have the following features:

1. Comprehensive

An ERP system should be advanced as it should be comprehensive. It means, all most all the functions of business should be done through the ERP System. If we can only run a small number of activities through the system, then, the  ERP system is not ok. It should cover all the functions of business.

2. Multi-Facilities

A good ERP System should be multi-faceted. It means, it can work in multi-currencies, multi-mode manufacturing and multi-platform.

3. Strategic planning

Strategic Planning is the main and top function of business. It should be done through the ERP. The system should integrate all its sub-part systems for making better strategic planning.

4. Optimize the data

A good ERP system optimizes the data for effective utilization of limited business resources. It also optimizes the data for reducing cost and risk.

5. Project Management 

A good and efficient ERP System helps collaborate the team in real time for working together on a project. Everything about the project process can be tracked through this.

6. Automatic Functions 

We can measure the quality of ERP from its advance automatic functions. With these automatic functions, organization saves his lots of time. This automatic function may be in electronic fund transfer, electronic data interchange and eCommerce.

7. Flexible

These days, way of doing business is changing fast due to changing in law and amendments in the standards. So, management of business process which is done through ERP should be flexible. If ERP system will be flexible, we can change processing system as per our requirement.

 8. Modular and Open

One of the great characteristics of any good ERP system that it has open module architecture. It means, if there is error in any module, we can correct it by opening it instead affecting all other modules.

Robisearch ERP provides an integrated and continuously updated view of core business processes using common databases maintained by a database management system. Our ERP systems track business resources—cash, raw materials, production capacity—and the status of business commitments: orders, purchase orders, and payroll. The applications that make up the system share data across various departments (manufacturing, purchasing, sales, accounting, etc.) that provide the data. Our ERP facilitates information flow between all business functions and manages connections to outside stakeholders. For inquiries and more information, reach us on 0716413386 or 0780655987.

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BENEFITS OF PAYROLL MANAGEMENT SOFTWARE

This software helps you determine how much salary will be credited to employees for the time they’ve worked, which involves calculating their hours and adding on any overtime or bonuses. You can also calculate taxes with minimal errors and finally process salaries to employees’ accounts with payroll management software. It has the following benefits:

1. Assures tax compliance

Tax rules and regulations change annually, making it difficult for companies to stay up-to-date. To help you enhance compliance, most payroll applications come with compliance tools. These monitor changes in tax laws and update you about the modifications, so you no longer have to worry about overlooking any details.

2. Provides additional security

Manual payroll has a lot of gaps that may compromise your business’ confidential data. Using payroll software, you can closely monitor the processes using a dashboard as well as protect your payroll data by making it accessible only through secure channels. This, in turn, helps users prevent lose of files anomalies and security breaches.

3.Time-saving

Payroll management software helps small businesses save time by automating the entire pay roll, as well as providing reports that can be used to track employee hours and other key information. This allows you to focus your efforts on growing your business while still maintaining control over your employees’ paychecks.

2. Cost-saving

Payroll management software can help you cut costs by streamlining the payroll process and eliminating costly errors. You’ll also save money by avoiding costly errors, such as miscalculating taxes or overpaying employees.

3. Efficient Tracking 

Payroll management software allows you to track all of your employees’ data in one place, so you don’t have to spend time searching for it in multiple locations or keep track of it manually—which would leave room for error. The software will also automatically send out tax forms when they’re due and generate reports that will help you stay on top of everything related to the employees status within the company (e.g., hourly wages, overtime hours worked)

4. Error Free Calculations

Payroll management software offers features to automatically calculates and recalculate payroll after taking up data from the attendance management module considering leaves, holidays mentioned in the calendar, and compensatory offs that leave minimal chances of errors, thereby reducing payday blues

5. Employee Self Service

Payroll management software makes it easier for your employees to manage their own payments and deductions such as EPF contributions or health insurance premiums through self-service online portals offered by many providers of payroll management software. Additionally, they can declare their investment, apply for loans, raise tickets for any query and more

6. Automatic Sync Data

If an employee leaves your company suddenly (for example), then they may have outstanding paychecks due them—but if you’re using a payroll management tool then there’s no need for worry because it will automatically update all records when someone leaves so there’s no confusion about who has been paid what amount or when!

7. Reduce Employee Turnover

Payroll management software can help reduce employee turnover by making it easier for you to keep track of your employees’ schedules, paystubs, and other important information. This means that you’ll have a better idea of what’s going on in your business at all times. This can help you identify problems before they become too big to handle—and keep employees happy!

In conclusion, payroll is a crucial part of running a business, and it can be overwhelming to manage payroll on your own. That’s why you need to make sure you’re using the right tools to make your employees’ experience better without any headaches.

If you are in the market for a payroll management software to use in your company or business, you can start with the payroll module offered by Robisearch Limited. It offers a comprehensive payroll module that assures streamlined payroll processes in a quick and easy manner.

Robisearch Limited offers multiple modules along with payroll for easy sync up of data, administer various HR processes and streamline the day-to-day operations. Reach us on 0716413386 or 0780655987 for more information or inquiries.

 

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Kenya’s Best ERP System: Simplifying Employee Management with Time and Leave Tracking

Introduction

In this day and age, it’s more important than ever for businesses to have an efficient ERP system in place. Not only does an ERP system make day-to-day tasks easier for employees, but it also helps to optimize workflow and increase productivity.
ROBISEARCH Ltd is a leading provider of ERP systems in Kenya, and we offer a range of products that are tailored to meet the specific needs of businesses of all sizes. In this post, we’ll discuss our time and leave management software, which is designed to make employee management easier than ever.

What is an ERP system?

ERP stands for enterprise resource planning. It’s a software system that integrates with all other departments in a company, from accounting to manufacturing to human resources.
An ERP system allows all those different departments to share data and communicate with each other. That means a company can manage its entire operation from a single system.
ERP systems are popular in larger organizations, but they can be expensive and complex to set up. Smaller companies may not need all the features of an ERP system, and can get by with simpler software like time attendance systems integrated with payroll.

How can an ERP system help businesses in Kenya?

Kenyan businesses can benefit from ERP software in a number of ways. An ERP system can help a business automate many of its processes, including accounting, sales, and inventory management.

Happy & confident employer and employees in their workplace

An ERP system can also help a business track employee time and attendance. With an integrated biometric time attendance system, businesses can easily track when employees arrive and leave work, as well as how long they are working each day. This can help businesses ensure that employees are not taking unauthorized breaks or overtime.
Finally, an ERP system can help businesses manage employee leave. With a module that tracks employee leave, businesses can ensure that employees are taking the correct amount of leave and that they are not going over their allotted time off. This can help businesses save money by not having to pay for unused leave.

How is the ROBISEARCH ERP system different from others on the market?

The ROBISEARCH ERP system is designed to specifically meet the needs of Kenyan companies and organizations. It is integrated with a biometric time attendance system, which ensures that employees are accurately tracked and their leave recorded. This helps to simplify employee management and ensure that all statutory requirements are met.
The ROBISEARCH ERP system also facilitates invoicing, quotations, inventory management, and sales tracking. It is easy to use and can be adapted to meet the specific needs of your company or organization.

What are the benefits of using the ROBISEARCH ERP system?

The ROBISEARCH ERP system has a lot of benefits for companies and employees. Some of the key benefits include the following:
For Companies:
  • Increased efficiency and productivity in the workplace
  • improved decision making due to access to real-time data
  • improved customer service
  • reduced operating costs
For Employees:
  • Increased job satisfaction and motivation
  • Easier to plan and manage their work schedule
  • Improved work/life balance
happy beautiful women of colour

WOC having the time of their life.

How does the ROBISEARCH ERP system work?

The ROBISEARCH ERP system automates and integrates the human resources and accounting departments within an organization. This allows for a streamlined system that captures employee data accurately and in a timely manner. Having such a system in place also allows for the generation of detailed reports on employee performance, leave taken, overtime worked, etc.
The ROBISEARCH Biometric Time Attendance System interfaces with the ERP system to allow for accurate and real-time recording of employee attendance. This eliminates the need for time-consuming manual data entry and ensures that employees are not incorrectly marked as absent. It also allows for the tracking of leave taken and leaves balance.

Case study: How the ROBISEARCH ERP system helped one business in Kenya

One business that has greatly benefitted from ROBISEARCH Ltd.’s ERP system is Oak Furniture Manufacturers Ltd. The company was looking for a system that could help with time and leave tracking, as well as employee management.
ROBISEARCH’s ERP system was able to do just that. Employees could now clock in and out using their fingerprints, which then tracked their hours worked and left easily. This helped the company better manage its employees, as well as keep track of overtime hours and leave accrued.
The company was also able to automate its payroll process, making it easier and faster to process payments. Overall, the ROBISEARCH ERP system has helped Oak Furniture Manufacturers Ltd become more productive and efficient.

Conclusion:

ROBISEARCH Ltd.’s ERP system offers a time and leave tracking system that is integrated with biometric time attendance. This provides an efficient way for companies to accurately keep track of employee hours, sick days, and vacation days. The system also simplifies the process of payroll management.
Reach out and talk to us via 
Phone Number: (+254716413386 ) or  (+25480655987)
or
find us at
Next to Transit Hotel, Opposite Jamuhuri Highschool,
Limuru Rd, Ngara, Nairobi, Kenya
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Advantages of Biometric systems

Brief History of Biometrics


There has been a huge shift & transformation in the kind of authentication methods currently being used in the market internationally. From the old traditional method of using signatures, stamps, word of mouth or even signature knocks. Believe me, this is how people would verify themselves a while ago before technology evolved to what it is now. It deemed to not be so secure and could be easily replicated or faked by other individuals for whatever reason, especially for ulterior motives.

Then came the use of PINs and Passwords after electronic devices came up and evolved from the traditional outdated means of communication and verification. This method should be familiar to you since we have encountered it one way or the other. Be it by pressing special set of numbers at the ATM machine so as to withdraw some cash (PIN), or by typing a special set of characters so as to access your email account or any other online account(Password).

The rules for using the latter had to be tightened to avoid using generic words as passwords, since one could easily figure it out. Despite the rules & instructions being tightened to help reduce weaknesses & vulnerabilities, hackers still find a way to gain access to our passwords, hence causing a data breach. Such incidences still proved this methods to not be failproof & fool-proof. This is where the emergence of Biometric Authentication as an idea, that later became one of the best tech inventions, came up.

Biometric Authentication methods relies on the use of unique physical traits on individuals eg; fingerprint, iris pattern, facial characteristics, making it such an accurate technique for authenticating its end-users. This is why a lot of smartphones and companies use biometrics for security purposes. In this post, I’ll tell you a little bit more about the importance & advantages of Biometric systems.


White Fingerprint

 

Advantages of Biometrics


  • High Security & Increased Assurance

Biometrics provide higher levels of security & increased levels of assurance to the users and parties involved, since the method of verifying each individual is a real, tangible & unique trait that the user has. The other methods of verification like user passwords and PINs have most often been compromised due to a data breach. Such occurrences cause billions of accounts and sensitive data & information to be accessed by fraudsters and hackers.

Using biometric authentication methods into the process adds an extra impenetrable block for hackers and fraudsters  that only the real user can navigate through. It might be easy for anyone to figure out the common denominator used across somebody’s passwords eg your mother’s maiden name, pet’s name or even your favourite child’s birthday. However, it is impossible to use someone else’s fingerprint or iris pattern to unlock and access an account if they cannot provide it on the spot.


  • Quick & Convenient

As much as the inner workings and internal processes of  a biometric authenticator is technical and may seem rather difficult, from a user’s perspective, it is incredibly quick and simple. Placing a finger on a fingerprint is much quicker than typing out a password that has multiple special characters. Moreover, forgetting your own biometrics is- simply put- not there.


  • Non-transferrable

Biometric authentication requires the actual user’s presence upon authorization. One can’t transfer or share a physical biometric trait digitally. The only way to use and verify your identity using a biometric authenticator is by being there physically.

Biometric Technology

 

Conclusion

Biometric authentication has been proven to be a reliable method of verification, identification and authentication. Trying to get through it is difficult and nearly impossible under most circumstances. Therefore this method of authentication is definitely safe, easy to use and I would highly recommend incorporating this method on your phones, schools, workplaces and other special places that need proper security.

At Robisearch Ltd, we offer Biometric Systems for schools, workplaces mostly for time attendance & security purposes. Would you be interested or know a friend/colleague who would? Don’t hesitate to share this article with them!

We offer free demos & training too!

Call us today at +254716413386, +254780655987

Email us: info@robisearch.com

Location: Suraj Plaza, 5th Floor, Opposite Jamhuri Highschool, Limuru Rd, Ngara, Nairobi, Kenya.

 

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