Business

• support@robisearch.com
• Business, Business Growth
• May 12, 2022

PROPERTY MANAGEMENTSYSTEM (PMS)

In this blog we will discuss property/Rental management system

Kenya is ranked among the top countries in Africa as one of the countries that has a high number of high value real estate properties i.e. land, residential, commercial, industrial properties. This ranges from rentals, office spaces, hotels, among other real estate properties you can think of. Do you have rentals or a hotel offering accommodation? Do you face challenges when monitoring room/occupancy or availability? Do you need a reliable and consistent way of collecting and recording payments from your tenants or rentals? Robisearch Ltd is offering you the best and most efficient rentals and accommodation systems. Property Management Systems (PMS) is simply put, a digital and computerized system that helps you manage your properties. Be it personal property, equipment, including maintenance, legalities and personnel. All this can be handled through a single piece of software. We essentially replaced old-fashioned, paper-based methods that tend to be both cumbersome and inefficient. They are often deployed as client/server configurations. Robisearch Ltd Property Rental Software (PMS) system is a web based system with advanced features and an easy to use UI (User Interface) that facilitates the operations and control of individual or commercial rental properties. In hotels, a property management system, also known as a PMS, is an easy software application used to cover operations like coordinating the operational functions of the front office, sales and planning, reporting etc. The system automates hotel operations like guest bookings, guest details, online reservations, posting of charges, point of sale, telephone, accounts receivable, sales and marketing, events, food and beverage costing, materials management, HR and payroll, maintenance management, quality management and other amenities. Hotel property management systems may have integrated or interface with third-party solutions like central reservation systems and revenue, or yield management systems, online booking engine, back office, point of sale, door-locking, housekeeping optimization among others  

IMPORTANCE OF PROPERTY MANAGEMENT SYSTEM

1.Real-time Indicator Panel

Our PMS system offers you an indicator panel that updates in real-time. Information about occupancy, arrivals, and departures. Such information is crucial since it will influence other decisions, such as the daily rate and yield management. This info needs to be right at your fingertips in a clean layout and user-friendly interface, built with clarity in mind, especially for your Front Desk staff. Hotel managers and owners want to know the most important information upfront.  

2.Ease in Management

Our online booking system will enhance your online visibility, generate more reservations and profit. Still, it’s very important that it’s integrated with your property management software for full control and get rid of any risk of overbookings. Whether you need to release availability, or make rate changes, you can do everything in your PMS and have it updated  in real-time. New online reservations get delivered in your PMS, so you’re always in full control of your occupancy and can take immediate action if needed.  

3. Calendar System

A calendar is a great way to visualize reservations and give yourself clarity. With an easy-to-read calendar, you are able to see room availability and unlock optimization possibilities. In an instant, a guest is booked for a standard room for three nights, and that same room is un-booked the night before. Now, you know your guests almost always book a minimum two-night trip. You can also see availability in your suite for three nights. If you release the original regular room reservation you can see not only one, but maybe two more reservations. Your one-night stay loss just turned into two more bookings and you upgraded a current booking. It doesn’t always work this way, but a calendar will help you and your front office see instances where guests can be moved to optimize occupancy.  

4.Ease in Housekeeping

Housekeeping functionality will help keep properties of all sizes running smoothly. Our property management system should automate administrative tasks and create more efficient systems. A housekeeping report falls into this category. Your PMS provider should know which rooms need to be tidied up or completely cleaned for an arriving guest. Our system allows you to assign employees to clean certain rooms. You can print this report and give it to your housekeepers. Then, once they’ve finished, you can update room statuses.  

5.Expense Manager

By monitoring competitors’ pricing, gathering market data in real-time, and updating pricing automatically, our system will help you stay competitive and confident in your pricing decisions. For higher efficiency and data accuracy, you need  a hotel PMS that is integrated with a revenue management system (RMS). Today’s revenue management technology can help you optimize your pricing plans for both profit and occupancy, and take the guesswork out of hotel performance metrics(revenue per available room).  

5.Automation and Less paper-work.

Our system will help you streamline guest payments and accounting, as well as help keep more accurate reports. If a PMS does not have a payment processor that accepts most credit cards or integration to a point of sale system (POS), you will have to manually handle payments, and all related tasks such as reporting, reconciliations, chargebacks, and more. And as you know, manual input greatly increases the likelihood of errors.  

6.Hotel database and report

Reports are one of the core PMS functionalities. Our property management system has a built-in reporting functionality. Your PMS already houses your reservations, rates, and occupancy. Knowing the status should be the easy part, and will facilitate an easier analysis.  

7.Online booking engine

Direct bookings are among the most valuable sources of revenue for most properties. You shouldn’t have to pay to get bookings you worked hard for. When a PMS comes with a booking engine, you do not have to worry about integration problems. Our system can be able to integrate with your website and social media, making sure it is fast-loading and user-friendly, especially on mobile devices.  

8.Customer Management

Our  software has a guest management module to save your a lot of time and to gain efficiency. Essential features to look for are guest profiles functionality, stores your guest data, and guest communication. Guest communication is a time-consuming process with a great impact on guest experience and satisfaction. In order to automate this process, I recommend you to look for a solution with automatic email  and SMS delivery, so you can send important notifications such as invitation for a function ,amazing offers and so much more.  

9.Decrease tenant turnover

Good property management companies know how to keep their occupants happy. Moreover, with a good PMS System managers can attend to tenants complaints and they take care of problems when they arise. Happy renters are also less likely to look for another place to live because all their need are taken care of as they rise reducing rates of tenants moving out.  

Conclusion

Owning properties is considered a privilege by many. It has a higher ROI if done strategically and properly. The amount of workload and keeping track of where your money is coming (income) from and where it is going (expenses) can be daunting. Therefore, it only makes sense to work smarter, not harder by using a software that does most of the heavy lifting for you. Using a smart solution, like the Property Management System that Robisearch Ltd provides, will definitely make your work easier. Are you interested in knowing more about our software specifications and more functionalities? Talk to us here! GET THE SYSTEM TODAY!! FOR A FREE DEMO/INSTALLATION CALL/SMS/WHATSAPP 0780655987/0716413386

• robisearch robisearch
• Business, Business Growth
• December 11, 2020

EFFECTIVE STRATEGIES THAT SAVE YOU MONEY AND TIME IN YOUR BUSINESS MANAGEMENT.

Most people love dancing, or at least watching others dance, with salsa being a favorite for many, with one step forward two steps back kind of motion. Unfortunately, this usually the fate and motion most businesses move in. We have all heard of the saying Go big or Go home, but how many of us actually apply it to our business in relation to its growth and vision and access if you are moving forward or backwards? Do you face challenges that make you question the realization of that 10 year vision you have come to be or was it just a dream, a mere fantasy of sorts.

In 2017 it was projected that the Kenyan economy would grow with a GDP of 6.4% with SMEs contributing to 3% of this. However, a  recent National Economic Survey report by the Central Bank of Kenya (CBK) indicate that SMEs constitute 98 percent of all business in Kenya , creating 30 percent of the jobs annually as well as contribute 3 percent of the GDP.

So what could be the issue leading to this, and what can be done to help the very businesses that make such a big impact in both our GDP growth and that of our employment rate reach their greatest potentials and surpass their 5^th and 10^th anniversaries.

I would like you to close your eyes for just a moment and picture your business at its peak, having accomplished the goals and vision you have set for it right now. At this moment you are bigger and better and have grown so much investors are sorting after you to partner up and work together. Now everyone can see the vision you had a few years ago coming to life and the potential your company has of going to greater heights. Sounds amazing right? All this possible and will very much come to be a reality dependent on the next steps you take in the critical growth stage of your business and here are the secrets that ensure your business gets there.

Ever heard of the POS/point of sale system? Of course you have, its one of the technologies that have revolutionized the retail and wholesale world. This software has raised the bar up for the SMEs increasing their chances of growth and success in the future.

Let me give you a brief highlight of what you are missing out if you dint already have this system that helps you manage your sales stock and expenses with ease already.

1.POS Includes an Over All Inventory Management System

Stock management is critical for any business to grow and failure to manage it can be catastrophic for any business. Below are some of the amazing benefits of POS to your business.

• Stock management at ease

With traditional register, staffs have to physically view inventory while POS support them to automate checking stock on computer or you to check on your phone. Even any adjustment happened, staffs don’t have to check it manually but through a glance at the screen saving you time controlling stock for your business.

• Sends you alerts of low stock:

The beauty of this is that you can set in the system, in that it sends you alerts every time stock is below the set amount so that you never find yourself in a position where you do not have stock and have to disappoint and tell them you are customers you are out of that product.

Furthermore, POS can track the biggest sellers and re-order those products when the stock gets low.

• Alerts you of the expiring stock before time

The system is set in that it gives your warning of goods that are about to expire long before the expire as to avoid loss of profit to when they expire in your possession

• See Real-time Inventory Update

POS has this function while traditional one can’t do this. It will eliminate a costly hand count and time-consuming steps plus allow you to make better strategic financial decisions for your business’s future.

• View your sales and stock from anywhere

With a cloud based POS system you can be able to view your sales and stock from anywhere you are using your phone as the system can be linked to it. This really comes in handy to increase accountability of your staff and prevent theft and irregularities that lead to misunderstandings later on.

2.  Faster Service than Traditional Cash Register

Instead of manually complete all checkout steps for customers, staffs now can use POS System integrated with other devices such as barcode scanner, Lipa na M-Pesa real time, printer and so on. They work well together, automatically and precisely.  Therefore, it helps staffs reduce time-serving per transaction by completing payment procedure faster.

3.  Simply Accounting Process

Old fashioned cash registers force you to hire accountants to sort through hundreds of receipts. However, POS will create and record its own once in the system for easier checking later.

4.  Cut Down on Users Errors

By minimizing manual steps and times of re-entering data, POS can cut down on users’ errors.

5.   Look Up Transaction in Past Easier

For example, if staffs wanted to know how much they had sold the day before or if a client wanted to return a certain good they bought, POS could give detailed information in a snap while traditional register took many hours of laborious work to find out the same answer.

6.  Use POS to Create elegant Purchase Order and invoice, Eliminating Extra Steps

When using POS, it’s quicker and more convenient to know when your store should create Order Purchase. Then, it makes sure that you never run out of hottest selling products. As well as generating amazing and elegant invoices for you clients.

7.   Easier Tracking Staff Actions

Maybe you should know that POS System records any actions of staffs for later checking and staff payroll. Individual staff is linked to the specific transaction. Therefore, POS supports managers to identify a single individual with weak and strong sales figures. Thus, a spirit of healthy competition will be fostered well in your business

8.  Provide complete & precise sales reports

By implementing a POS system, you can generate complete and accurate sales reports. The reports generated include; the number of products sold, bestselling product, profit margins, and many more. Through the system, you can minimize human errors that usually occur when entering sales data, so the resulting data is completely accurate

9.  Maintain Price Consistency

If your business owns multiple branches in different locations, the problem of keep price consistency is worth considering. And POS, with its functions, could access to digital product database to amend products’ price as well as automatically apply across all business locations.

10. Strengthen Efficiency

Firstly, POS System levers staff’s confidence in many ways. They are not under the burden of memorizing price, the name of products anymore. POS system will show all products on to choose and add to cart easily with smart categories helping them precisely identify items they want.

11. Easy to install and maintain

POS systems and software is easy to learn. As POS developers and sellers, Robisearch will train staff and management on how to use the system. As well, POS software can be integrated into other applications so that all areas of business management can be viewed in one central place. It gives the user better control of the business. As well, technical support is only a phone call away.

We as Robisearch got you covered with the state of the art POS system suitable for retails and wholesalers both for liquor shops, pharmaceuticals, Agrovet, bar and restaurants, supermarkets and minimarts etc, with our system customizable to meet your every need and help you with all your business solutions.

Call us today for a free quote.