• Robisearch
• Uncategorized
• March 18, 2025

SOJA APP| GATEPASS SYSTEM

Manage smarter, not harder!

Robisearch Limited Soja App/Gatepass system is used by manufacturing companies to track and manage visitors, contractors and employees.
The software is intuitive, helps with compliance, safety, and security, and enables visitors and staff contractors to be checked in swiftly and efficiently.

A Superior Check-in Experience | Africa’s Leading Visitor Management System| Gatepass system

Visitors Management is a fully integrated solution designed to reduce the operational costs associated with your check-in processes and supports the establishment of a secure environment for your visitor’s contractors and employees.

Areas of Application

Malls

Estates

Parliament

Parliament

Events

Schools

Public Buildings

Visitor Management

Record and control all visitors and service providers coming in and out of your premises

Staff, Contractors & Residents Management

Intelligently manage your staff, contractors and residents with our integrated, registration, identification and check in services

Watch List

Add monitored individuals to your local watch list. Your designated alert teams get notified on their arrival. You can also subscribe to external watch lists.

Advantages

Boosts security of building

Ease to access to details of previous visits

Automation of all details

Reduces errors of manual recording

Reduces access to private visitors details like taking screenshot

Prevent damage in-case of fire and water

Top Features| Why Implement Gatepass App

Ability to search for details of visitor’s real-time giving real-time access

Detailed report of visitors per day, week, frequent visitors and busy days

Ability to send thank you messages upon leaving the gate for feedback, adverts and give reviews

Enhances data privacy and Reduces access to guests data to the public

Reduces from fraud like cases like in schools where  check in details can be captured and shared to parent on school fees etc

For events, ability to capture visitors details, product interested in and their feedback

For a hotel, have the system an ability to print gate pass to guests and print directly from the system

Reduces errors and ensure the right details captured

In hotels, you have the ability to view, edit and access previous checked in visitors

The system can capture details of how long the guest took inside the premise and when they checked out

Get started today and let us show you how the system works, Call/Sms 0780655987/0716413386

#gatepasssystem #visitorsmanagement #visitorssystem #vistorssoftware #sojaapp #guestmanagement

• Robisearch
• Uncategorized
• March 14, 2025

THE SILENT STORY TELLER: Point of Sale (POS) Reports you need to Generate in 2025

In the world of business, data is king. And when it comes to sales, understanding the basis of your transactions is paramount for strategic decision-making. That is why you need a POS System that is empowered with powerful reporting tools

What are the Benefits| Effective business reports help you:

• Enhance Decision-Making: Provide data-driven insights for strategic choices.
• Improve Efficiency: Identify and address operational inefficiencies.
• Better Financial Management: Monitor financial health and plan accordingly.
• Foster Accountability: Promote transparency and align efforts with goals.

How Robisearch’s POS / Point of Sale System in Kenya, reports help businesses to grow| Types of Reports you can generate from ROBIPOS

1. Detailed Reports:

Without a powerful featured POS System, It will be hard for a a business owner to manage sales, inventory, costs and boost customer satisfaction .Detailed reports offer a granular look at every transaction, providing insights into the “who, what, when, where, and how” of your sales. They are essential for in-depth analysis.

1. View Sales: This is the most basic yet crucial report. It provides a complete list of all sales transactions, likely including details like date, time, customer, products purchased, quantities, prices, and payment methods. This report is the bedrock for all other analyses and you can find it in our POS (Best POINT OF Sale in East Africa)
2. Sales per Product/Stock Movement: This report focus into the performance of individual products. It tracks the quantity of each product sold, the movement of stock in and out of inventory and can help identify best-selling items, slow-moving stock , dead stock and potential stock shortages.
3. Sales per Product Category: Taking a broader view, this report aggregates sales data by product categories. It helps understand which categories are driving revenue, identify trends on how each products moves and make informed decisions about product mix and marketing strategies.
4. Sales Per Person: This report tracks sales performance by individual sales representatives. It helps identify top performers, assess the effectiveness of sales strategies and provide targeted training and support to employees that do not perform well
5. 5. Returned Sales / Suspended Sales: This report tracks returned items and sales transactions that were started but not completed, it helps identify potential issues with products, customer satisfaction, or the sales process and rectify them. You can also add a reason to why a sale was deleted
6. Fast/Slow Moving Goods: This report feature in our POS System, identifies the products that are selling quickly and those that are languishing on the shelves/Dead stock. It helps optimize inventory management, reduce holding costs and prevent stock outs that might lead to customer dissatisfaction
7. Serial No / Search Serial No: a features mostly used by electronic stores and any business dealing with serial number management. This report allows tracking of individual products by their serial numbers. It’s particularly useful for high-value items or products that require warranty tracking or whn a client returns a damaged electronic for replacement
8. 8. Download Detailed Sales: This powerful feature allows exporting the detailed sales data for further analysis in spreadsheet, the data can also be sent directly to the owner’s phone through sms, email or whatsapp
9. Upload Sales / Incomplete Sales / View VAT Sales: This section likely covers data import and export, highlighting the ability to manage incomplete sales records and view Value Added Tax (VAT) related sales information. This makes it easy to do bookkeeping, saves time and reduce errors

1. Summary Reports

Summary reports offer a high-level overview of sales performance in general , providing business owners with insights into key metrics and trends. They are ideal for quick analysis and strategic decision-making in business

1. View Receipt Sales (All) / Daily Summary Sales (Category) / Total Sales / Daily Collections / Daily Expenses / Total Sales (By Currency): This section provides a variety of summarized sales data.

View Receipt Sales (All): Offers a consolidated view of all sales receipts.

        Daily Summary Sales (Category): Provides a snapshot of daily sales, broken down by product categories.

        Total Sales: Shows the overall revenue generated within a specific period, business owners can select time period e.g. in weeks, months or years

Daily Sales report: Tracks the amount of cash collected on a daily basis/ total money made

Daily Expenses: Provides a summary of daily expenditures with detail on what was bought.spent

        Total Sales (By Currency): If operating in multiple currencies, this report shows the total sales in each currency made

2. Receipt Sales Per Category / Total Sales (By Currency): This report breaks down receipt sales by product categories and may further specify total sales by currency.
3. 3. Sales Per Customer / Agents / Resellers: This report feature tracks sales generated by individual customers, agents or resellers in your business. It helps identify key accounts and understand customer behavior/ you can also be able to identify top performers
4. Money Mpesa Received: This report tracks payments received through M-Pesa, this can b easily tracked by integrating Mpesa Paybill/Till to your PO System
5. 5. Search/View Mpesa Pending: This allows users to track and manage pending M-Pesa transactions in the system from pending or incomplete sales done

    5.1. Download Mpesa Contacts / Download Summary Sales / Upload Summary Sales: This feature covers data import and export, specifically for M-Pesa data and summary sales information. The contacts can the be easily used to send clients sms in case of offers, discounts etc.

6. 6. Daily Collection Report: This provides a detailed report on daily cash collections, This data can be sent to business owner real-time via phone and help reduce theft

The Power of Data-Driven Decisions

By utilizing these detailed and summary reports, businesses can gain a comprehensive understanding of their sales performance. This knowledge empowers them to:

Maximize of Stock/inventory management: By identifying fast and slow-moving products. Dead stock, expired goods and frequently asked product

Improve sales strategies: By analyzing sales per person and customer, owners are able to identify top performers and budget accordingly to what works

Enhance customer satisfaction: By tracking returned sales and addressing potential issues, managing warranties, having the right stock at the right time

Make informed financial decisions: By analyzing total sales, daily collections and expenditure, owners are able to focus on what works and make good decisions

Identify trends and opportunities: By analyzing sales data over time, this allows them to know when to restock, what clients ask for most and what to eliminate

In conclusion, a robust sales reporting system is a MUST for businesses of all sizes. By leveraging the power of detailed and summary reports, Business owners can gain valuable insights, make data-driven decisions, and drive growth. Take charge of your data and let it guide your business to greater success. Let us help you as you switch to a POS System that will offer you detailed reports.

Did you find this article worthwhile? More engaging content is to come

Contact us Today for More info on 0780655987/0716413386

#etimsintegration #kracompliance #kraetims #posinkenya #posinnairobi #bookkeeping #accountingsoftware #accountingsystem #reports

• Robisearch
• Uncategorized
• March 12, 2025

Reward your business with the Best Payroll & HR software in Kenya

Empower Your HR Team and Streamline Operations with Robisearch LTD Africa’s Payroll Services.

Are you tracking work hours and pay rates using a spreadsheet to manage the payroll for your employees? Do you find spending hours each week calculating employee hours and tax deductions time-consuming?

Imagine your HR team freed from the tedious tasks of payroll processing, able to dedicate their time and energy to strategic initiatives that truly impact your business. At Robisearch LTD Africa, we make that a reality. Our comprehensive payroll services in Kenya ensure accuracy, timeliness when paying salaries, compliance etc allowing you to focus on growth. Say goodbye to payroll stress and hello to a more efficient and empowered HR department.

With the implementation of a payroll management system, you can be amazed at how much time you are able to save by not spending long hours on the calculation of payroll; you can just focus on growing your business. Our Payroll Management system in Kenya Offers the following features:

Powerful Statutory Compliance – This allows HR Managers to manage statutory obligations like  SHIF Deductions, Affordable housing deductions, NHIF compliance , NSSF management , HELB deductions ,Regulatory reporting

Leave manual payroll management in the past. Embrace an easy to use, automatic, and fully integrated system for your processes. Enjoy accurate and timely payrolls, and remit all statutory payments easily and on time. No matter the size of your business, Payroll Management system is the solution for you

Automate and track the entire leave management process from request, approval to employee reporting back on a fully customizable Payroll solution, this allows you to manage holiday pay and non-working days pay

Tax Management tax-related matters like PAYE calculations, Monthly tax returns, Annual tax compliance, KRA liaison services etc. helping you reduce errors, save time and money

Keep track of time & attendance; make faster and smarter decisions with real-time attendance reports easily, Our Payroll Management System in Kenya is fully integrated with Biometric System and you can easily access reports on employees paid per hour, per day, Manage shifts and Overtime etc.

Our Payroll Management System designed to automate and streamline the process of paying employees. It helps businesses calculate employee salaries, taxes, deductions, and benefits, manage employee time and attendance, generate pays lips, and file tax forms, among other things

Bring the chaos to a stop with Robisearch Ltd Payroll Software. Pay employees your way, automate tax and other statutory payments, get P9 Reports, manage your employees with confidence and maximize payroll accuracy with the best Payroll/HR Management Software in Kenya

What are you able to do when you install our Payroll System Leading Africa HR & Payroll Solution ?

• Access, send and Download your pays slip in PDF or text format
• Real-time Application of Both Annual and Sick leave
• Request tax certificates and do reconciliation
• Approve leaves and attached a reason
• Upload All Statutory Documents and boost record keeping
• Generate P0 Reports
• Easily Submit expense, damages, leave applications  claims for approval
• View current leave balance for every employee and allocate yearly leave
• View personal information for all your employees from wherever you are
• Automated birthday and work anniversary messages real-time to employees phones
• Announcements – send a custom message to select employees e.g. on available leave days and employee sick leave
• Automate Loans monitoring feature for employees
• Share Real-time Emails on KRA P9 Reports to employees
• Dedicated Advance Pay section (Supports installments)
• Manage multiple user-defined leave (Annual Leave, Sick Leave, Maternity Leave, Paternity Leave, Academic Leave)

• Accepts all types of employees allowances/benefits, both cash and non-cash
• Incorporate employee earnings (e.g. commission, bonuses, holiday pay, overtime hourly pay etc.)
• Manage Tax reliefs in Kenya (Personal and Insurance reliefs) Retirement Fund

What are our Customers Saying – Powerful Payroll Services in Kenya | Streamline Operations & Ensure Compliance

“Reliability is paramount for us, and this solution delivers- We’ve achieved a 75% time saving, 99.9% accuracy, 40% cost reduction and most importantly, perfect regulatory compliance. It’s a system we can trust”   Heywood Enterprise

Our Top payroll solution in Kenya keep you compliant with ever-changing regulations, minimizing the risk of fines and penalties- Get Started Today with a FREE DEMO of how the system works

#payroll #payrollsystem #payrollmanagement #salarymanagement #payrollprocessing #posinkenya

• Robisearch
• Uncategorized
• March 7, 2025

TRANSFORM YOUR BUSINESS| Best Point of Sale (POS) Software in Kenya and East Africa

TRANSFORM YOUR BUSINESS| Best Point of Sale (POS) Software in Kenya and East Africa

Tired of Your POS Letting You Down During Peak Hours? Stop struggling with outdated Systems and manual operations and Upgrade to Affordable Etims Ready POS/Point of Sale in Kenya that will help you reduce losses, eliminate stock theft and manage employees with ease. Make compliance and Reconciliation a seamless part of your daily operations!

Let’s talk about how OUR Point of Sale features can help you achieve your goals

Stock theft: The stock tracking system allows you to monitor inventory levels in real-time, making it easy to identify any discrepancies and deter theft.

Bookkeeping: No more manual data entry and endless spreadsheets! ROBIPOS software automates bookkeeping, saving me time and reducing errors.

Supplier management: The software streamlines communication with suppliers, making it easier to track orders, manage deliveries, track payments and negotiate prices.

Expiry dates: The software expiry date tracking feature helps me ensure that you are selling products before they expired, reducing waste and losses.

Accept payments your way– ROBIPOS System will help you track payments from cash, credit cards, Mpesa, banks and more. Reconcile transactions quickly, all from your mobile device with both Etims and MPESA Integration

Control access – Many owners prefer privacy and that is what our system provides. Assign user roles and control who can modify inventory, delete, view or access specific data, all from your phone.

Remote viewing – Whether you’re in the shop, on the go, or working remotely, you’ll stay connected to sales, inventory, and performance on your phone, Our POS System is web based

Stock movements: The software provides a clear overview of stock movements, making it easy to identify fast/ slow-moving items and optimize inventory levels and set reorder levels

Accurate Expense management- Monitor unpaid expenditure, Never lose track of unpaid expenses helping you to Easily identify outstanding payments, track cash flow and avoid financial surprises as you always know where your money is going. Or being spent

Reporting – ROBIPOS System allows you as an owner to get a quick view of your business at glance when you login into the system, such as the day’s transactions, general business summary such as Sales Reports, Creditors & Debtors reports. Purchase reports, Profit Analysis reports & more

Fast, efficient checkouts- Process sales in under a minute, Enhance your customers’ checkout experience with our fast checkout mostly for business in service industry helping you to reduce wait times , keep lines moving and your clients happy

  Smooth integrations- ROBIPOS works seamlessly with Mpesa, eTIMS, and more to simplify payments and tax compliance.

Professional invoices made simple – ROBIPOS System allows you to Send, track, and get paid faster – whether you’re on your desktop or mobile, create and send invoices in seconds and ensure you never miss a payment

  Drive more sales with custom discounts – Say goodbye to manual price adjustments, Our system will help you to automatically apply discounts at checkout, saving you time and ensuring accuracy for every sale Whether it’s an exclusive deal for your loyal customers or a product-specific offer and discounts will encourage customers to buy more helping you to increase both sales volume and revenue.

Employees Management – with ROBIPOS users can operate the POS from their mobile phone, computer or tablet, ensuring they can work efficiently, whether at the counter or on the field with secure logins, reports on their daily sales and real-time calculation of commissions

With ROBIPOS, you’ll never settle for a POS With limitless customization & flexible functionality, our solutions are ready to help your Retail Business succeed. We offer one-on-one support in Nairobi, Kenya and remote support across Kenya and beyond.

What are our clients saying?

Thanks to ROBIPOS software, I was able to transform my business from a chaotic mess to a well-organized operations. I’m now more efficient, more profitable and less stressed. If you’re struggling with similar challenges, I highly recommend giving POS software a try. It might just be the solution you’ve been looking for.

Think we’re stopping at Kenya? Think again. We’re already making waves across East Africa: Find now in Uganda-Kampala for amazing POS Solutions and other ICT System

#POSsoftware #AndroidPOS, #PDQ #ETRMachines #Printers #ETIMS #ETIMSPOS #etimsintegration #kracompliance #kraetims #posinkenya

• Robisearch
• Uncategorized
• March 5, 2025

ROBISEARCH LIMITED Expands into East Africa with New Branch Launch in Uganda

Robisearch, one of the biggest ICT solution companies in the region has officially launched its operations in Uganda.

After a decade of success in Kenya and East Africa, Robisearch celebrated its grand opening on Friday, pledging to assist Ugandan business owners in increasing their profits through digital marketing and training their staff to excel in this area.

At Robisearch we pledge to offer the following ICT solutions to businesses in Uganda that are struggling with manual operations,paper work,Time theft and losses- Our System range from Point of Sale (POS) to accurately manage stock, inventory, expenses, profits and purchase orders etc ,Bulk sms for efficient communication to clients, Rental Management Systems for any Landlord looking to reduce door to door rent collection,Biometric System for accurate time management with real time sms and payroll integration for seamless pay,digital marketing solutions to enhance online presence etc

During the opening ceremony in Kampala, Robisearch CEO Robert Manyala emphasized their role as a transformative force for Ugandan businesses

“We enable businesses to operate digitally, helping them reduce unnecessary expenses,” he explained. This allows for more cost-effective operations and improved accuracy, enabling businesses to run more efficiently and effectively.”

The CEO, pointed out that many businesses struggle to thrive because they rely on manual processes, which can lead to theft resulting financial losses, asserting that as Robisearch, we aim to assist businesses that are still operating manually as soon as possible.

He also noted that 90% of businesses in Kenya utilize our ICT systems and by expanding to Uganda, We hope to support local entrepreneurs and SMEs who are still managing their operations manually, which poses significant risks.

“Our primary goal is to ensure that businesses in Africa can thrive for many years. This is only possible if they are profitable, which is why Robisearch is taking this step to expand to Uganda, where  research indicates that many still rely on manual processes based on intuition and trust.”

Victor Agak, the regional Manager for Robisearch, expressed the company’s commitment to contributing to Uganda’s economic growth by delivering digital value to local businesses.

“Our products are designed to add value to your enterprises. We will collaborate with local businesses to create jobs, employing all our staff from Uganda. I encourage anyone with IT specialists to refer them to Robisearch.”

Josephine Mwambu from Cosmetic Packaging Kenya shared her Testimonial with Robisearch services, explaining that she began her partnership with the company in 2020 after facing challenges with managing a large catalog in her business.

She noted that since implementing ROBIPOS System, they have effectively managed their inventory,enhanced bookkeeping and reduce paper work- She also  mentioned the system has given her ability to manage her business remotely on her phone

Robisearch Ltd is an ICT youth based company that begun in 2011 as a result of innovations that transform lives globally.

Located at Mabirizi Complex in Kampala, We are ready to serve you and offer digital solutions that will ensure save you both time and money.

Visit us Today at any of our Branches in Uganda Kampala, Kenya (Nairobi,Mombasa and Kisii) .We’re here to empower your growth. Discover the difference- call 0716413386/0780655987

#RobisearchUganda #SoftwareSolutions #DigitalMarketing #UgandaLaunch #NewBranch #WelcomeToUganda  #UgandaBusiness #TechSolutions #posinuganda