• Robisearch
• Uncategorized
• March 27, 2025

ACCOUNTING SOFTWARE | BOOKKEEPING SYSTEM

Gear up for eTIMS Compliant invoicing!

Selecting the best bookkeeping software for your business is a crucial decision that can significantly impact your financial management efficiency and overall success.

Whether you’re on the web, smartphone or desktop app, promptly send quotes right after meetings, Automate Accounting Ledger, Trial Balance, Income Statement, Balance Sheet and get reports on Profit and Loss both detailed and summary, track business expenses, log time, Track vendor bills and other expenses easily. Add recurring expenses. Include client expenses on invoices our Accounting System/Bookkeeping Software can do it All.

Let’s look at the features available in ROBIPOS Accounting Software in Kenya !

User-Friendly Interface and Training

ROBIPOS has an intuitive and user-friendly interface that makes it easy for business owners and accountants to navigate the software, We also offer FREE Training to our clients on how to use the system

Inventory

Track your stock, set reorders levels, adjust prices, get reports on FMCG, Dead stock & expiry dates etc. using our Stock Mngt System integration with accounting

Account Payable

Track suppliers deliveries, bills and other expenses easily, record recurring expenses real-time and include client expenses on invoices sending them directly via sms

Account Receivables

Generate professional invoices and quotations in no time. Offer multiple payment options, automate invoices and reminders, and send online payment links directly to suppliers

Project Management

If you have projects you are working on, with accounting software you can easily Send project quotations, track staff payments and project expenses. Bill for resources bought, job completions and petty cash used during project implementation

Reporting and Analytics

Get a quick view of your business at glance when you login into the system, such as the day’s transactions, general business summary. Get actionable insights on your cash flow, taxes, profit and loss and sales whether daily, weekly or monthly.

Bank Reconciliation:

ROBIPOS offers automated bank reconciliation, saving time and reducing the risk of errors. It helps identify any mistakes or omissions in either the company’s records or the bank’s statements and ensures accurate cash flow management

Integration:

ROBIPOS offers a wide range of integrations with other software applications, such as eTims, CRM, e-commerce and payroll systems, to streamline various aspects of business operations

Real-time Mobile Access

With online hosting, ROBIPOS Accounting management software allows users to access their financial data from anywhere with an internet connection, making it convenient for businesses of all sizes

Multi-Currency Support 

ROBIPOS supports multiple currencies, making it suitable for businesses that operate internationally or deal with foreign currencies whether it is in dollars or Kshs

Realtime Invoicing

ROBIPOS offers robust invoicing features, allowing you to create professional invoices and send them to clients directly via sms or mail. You can also set up recurring invoices for subscription-based services.

Expense Management:

With ROBIPOS Accounting system you can easily track and categorize your expenses, Petty cash, salaries, purchases etc. which helps with financial record-keeping and tax preparation.

24/7 Customer Support

Robisearch LTD offers customer support through various channels like Remote support/Any desk connection email and phone, which can be helpful when you need assistance.

In conclusion

Robisearch LTD Accounting/Bookkeeping Software , you can spend less time on administrative tasks as the software will be able to send manage inventory & generate VAT returns, invoices, track payments and expenses, and calculate what you owe come tax season allowing you to focus on what truly matters – growing your business and achieving financial prosperity. Accounting software helps businesses record, manage, analyze and report their finances. Our system offers all the financial reporting basics (profit and loss statements, balance sheets, and cash flow statements) and reports on accounts receivable and payable, budgeting etc.

Ready for an accounting system with more of what you need? Book a quick call with our experts to see how ROBIPOS can help you take Business to the next level! 0780655987/0716413386

#androidpos #PDQ #ETRMachines #Printers #ETIMS #ETIMSPOS #etimsintegration #kracompliance #kraetims #posinkenya #posinnairobi #bookkeeping #accountingsoftware

• Robisearch
• Uncategorized
• March 18, 2025

SOJA APP| GATEPASS SYSTEM

Manage smarter, not harder!

Robisearch Limited Soja App/Gatepass system is used by manufacturing companies to track and manage visitors, contractors and employees.
The software is intuitive, helps with compliance, safety, and security, and enables visitors and staff contractors to be checked in swiftly and efficiently.

A Superior Check-in Experience | Africa’s Leading Visitor Management System| Gatepass system

Visitors Management is a fully integrated solution designed to reduce the operational costs associated with your check-in processes and supports the establishment of a secure environment for your visitor’s contractors and employees.

Areas of Application

Malls

Estates

Parliament

Parliament

Events

Schools

Public Buildings

Visitor Management

Record and control all visitors and service providers coming in and out of your premises

Staff, Contractors & Residents Management

Intelligently manage your staff, contractors and residents with our integrated, registration, identification and check in services

Watch List

Add monitored individuals to your local watch list. Your designated alert teams get notified on their arrival. You can also subscribe to external watch lists.

Advantages

Boosts security of building

Ease to access to details of previous visits

Automation of all details

Reduces errors of manual recording

Reduces access to private visitors details like taking screenshot

Prevent damage in-case of fire and water

Top Features| Why Implement Gatepass App

Ability to search for details of visitor’s real-time giving real-time access

Detailed report of visitors per day, week, frequent visitors and busy days

Ability to send thank you messages upon leaving the gate for feedback, adverts and give reviews

Enhances data privacy and Reduces access to guests data to the public

Reduces from fraud like cases like in schools where  check in details can be captured and shared to parent on school fees etc

For events, ability to capture visitors details, product interested in and their feedback

For a hotel, have the system an ability to print gate pass to guests and print directly from the system

Reduces errors and ensure the right details captured

In hotels, you have the ability to view, edit and access previous checked in visitors

The system can capture details of how long the guest took inside the premise and when they checked out

Get started today and let us show you how the system works, Call/Sms 0780655987/0716413386

#gatepasssystem #visitorsmanagement #visitorssystem #vistorssoftware #sojaapp #guestmanagement

• Robisearch
• Uncategorized
• March 14, 2025

THE SILENT STORY TELLER: Point of Sale (POS) Reports you need to Generate in 2025

In the world of business, data is king. And when it comes to sales, understanding the basis of your transactions is paramount for strategic decision-making. That is why you need a POS System that is empowered with powerful reporting tools

What are the Benefits| Effective business reports help you:

• Enhance Decision-Making: Provide data-driven insights for strategic choices.
• Improve Efficiency: Identify and address operational inefficiencies.
• Better Financial Management: Monitor financial health and plan accordingly.
• Foster Accountability: Promote transparency and align efforts with goals.

How Robisearch’s POS / Point of Sale System in Kenya, reports help businesses to grow| Types of Reports you can generate from ROBIPOS

1. Detailed Reports:

Without a powerful featured POS System, It will be hard for a a business owner to manage sales, inventory, costs and boost customer satisfaction .Detailed reports offer a granular look at every transaction, providing insights into the “who, what, when, where, and how” of your sales. They are essential for in-depth analysis.

1. View Sales: This is the most basic yet crucial report. It provides a complete list of all sales transactions, likely including details like date, time, customer, products purchased, quantities, prices, and payment methods. This report is the bedrock for all other analyses and you can find it in our POS (Best POINT OF Sale in East Africa)
2. Sales per Product/Stock Movement: This report focus into the performance of individual products. It tracks the quantity of each product sold, the movement of stock in and out of inventory and can help identify best-selling items, slow-moving stock , dead stock and potential stock shortages.
3. Sales per Product Category: Taking a broader view, this report aggregates sales data by product categories. It helps understand which categories are driving revenue, identify trends on how each products moves and make informed decisions about product mix and marketing strategies.
4. Sales Per Person: This report tracks sales performance by individual sales representatives. It helps identify top performers, assess the effectiveness of sales strategies and provide targeted training and support to employees that do not perform well
5. 5. Returned Sales / Suspended Sales: This report tracks returned items and sales transactions that were started but not completed, it helps identify potential issues with products, customer satisfaction, or the sales process and rectify them. You can also add a reason to why a sale was deleted
6. Fast/Slow Moving Goods: This report feature in our POS System, identifies the products that are selling quickly and those that are languishing on the shelves/Dead stock. It helps optimize inventory management, reduce holding costs and prevent stock outs that might lead to customer dissatisfaction
7. Serial No / Search Serial No: a features mostly used by electronic stores and any business dealing with serial number management. This report allows tracking of individual products by their serial numbers. It’s particularly useful for high-value items or products that require warranty tracking or whn a client returns a damaged electronic for replacement
8. 8. Download Detailed Sales: This powerful feature allows exporting the detailed sales data for further analysis in spreadsheet, the data can also be sent directly to the owner’s phone through sms, email or whatsapp
9. Upload Sales / Incomplete Sales / View VAT Sales: This section likely covers data import and export, highlighting the ability to manage incomplete sales records and view Value Added Tax (VAT) related sales information. This makes it easy to do bookkeeping, saves time and reduce errors

1. Summary Reports

Summary reports offer a high-level overview of sales performance in general , providing business owners with insights into key metrics and trends. They are ideal for quick analysis and strategic decision-making in business

1. View Receipt Sales (All) / Daily Summary Sales (Category) / Total Sales / Daily Collections / Daily Expenses / Total Sales (By Currency): This section provides a variety of summarized sales data.

View Receipt Sales (All): Offers a consolidated view of all sales receipts.

        Daily Summary Sales (Category): Provides a snapshot of daily sales, broken down by product categories.

        Total Sales: Shows the overall revenue generated within a specific period, business owners can select time period e.g. in weeks, months or years

Daily Sales report: Tracks the amount of cash collected on a daily basis/ total money made

Daily Expenses: Provides a summary of daily expenditures with detail on what was bought.spent

        Total Sales (By Currency): If operating in multiple currencies, this report shows the total sales in each currency made

2. Receipt Sales Per Category / Total Sales (By Currency): This report breaks down receipt sales by product categories and may further specify total sales by currency.
3. 3. Sales Per Customer / Agents / Resellers: This report feature tracks sales generated by individual customers, agents or resellers in your business. It helps identify key accounts and understand customer behavior/ you can also be able to identify top performers
4. Money Mpesa Received: This report tracks payments received through M-Pesa, this can b easily tracked by integrating Mpesa Paybill/Till to your PO System
5. 5. Search/View Mpesa Pending: This allows users to track and manage pending M-Pesa transactions in the system from pending or incomplete sales done

    5.1. Download Mpesa Contacts / Download Summary Sales / Upload Summary Sales: This feature covers data import and export, specifically for M-Pesa data and summary sales information. The contacts can the be easily used to send clients sms in case of offers, discounts etc.

6. 6. Daily Collection Report: This provides a detailed report on daily cash collections, This data can be sent to business owner real-time via phone and help reduce theft

The Power of Data-Driven Decisions

By utilizing these detailed and summary reports, businesses can gain a comprehensive understanding of their sales performance. This knowledge empowers them to:

Maximize of Stock/inventory management: By identifying fast and slow-moving products. Dead stock, expired goods and frequently asked product

Improve sales strategies: By analyzing sales per person and customer, owners are able to identify top performers and budget accordingly to what works

Enhance customer satisfaction: By tracking returned sales and addressing potential issues, managing warranties, having the right stock at the right time

Make informed financial decisions: By analyzing total sales, daily collections and expenditure, owners are able to focus on what works and make good decisions

Identify trends and opportunities: By analyzing sales data over time, this allows them to know when to restock, what clients ask for most and what to eliminate

In conclusion, a robust sales reporting system is a MUST for businesses of all sizes. By leveraging the power of detailed and summary reports, Business owners can gain valuable insights, make data-driven decisions, and drive growth. Take charge of your data and let it guide your business to greater success. Let us help you as you switch to a POS System that will offer you detailed reports.

Did you find this article worthwhile? More engaging content is to come

Contact us Today for More info on 0780655987/0716413386

#etimsintegration #kracompliance #kraetims #posinkenya #posinnairobi #bookkeeping #accountingsoftware #accountingsystem #reports

• Robisearch
• Uncategorized
• March 12, 2025

Reward your business with the Best Payroll & HR software in Kenya

Empower Your HR Team and Streamline Operations with Robisearch LTD Africa’s Payroll Services.

Are you tracking work hours and pay rates using a spreadsheet to manage the payroll for your employees? Do you find spending hours each week calculating employee hours and tax deductions time-consuming?

Imagine your HR team freed from the tedious tasks of payroll processing, able to dedicate their time and energy to strategic initiatives that truly impact your business. At Robisearch LTD Africa, we make that a reality. Our comprehensive payroll services in Kenya ensure accuracy, timeliness when paying salaries, compliance etc allowing you to focus on growth. Say goodbye to payroll stress and hello to a more efficient and empowered HR department.

With the implementation of a payroll management system, you can be amazed at how much time you are able to save by not spending long hours on the calculation of payroll; you can just focus on growing your business. Our Payroll Management system in Kenya Offers the following features:

Powerful Statutory Compliance – This allows HR Managers to manage statutory obligations like  SHIF Deductions, Affordable housing deductions, NHIF compliance , NSSF management , HELB deductions ,Regulatory reporting

Leave manual payroll management in the past. Embrace an easy to use, automatic, and fully integrated system for your processes. Enjoy accurate and timely payrolls, and remit all statutory payments easily and on time. No matter the size of your business, Payroll Management system is the solution for you

Automate and track the entire leave management process from request, approval to employee reporting back on a fully customizable Payroll solution, this allows you to manage holiday pay and non-working days pay

Tax Management tax-related matters like PAYE calculations, Monthly tax returns, Annual tax compliance, KRA liaison services etc. helping you reduce errors, save time and money

Keep track of time & attendance; make faster and smarter decisions with real-time attendance reports easily, Our Payroll Management System in Kenya is fully integrated with Biometric System and you can easily access reports on employees paid per hour, per day, Manage shifts and Overtime etc.

Our Payroll Management System designed to automate and streamline the process of paying employees. It helps businesses calculate employee salaries, taxes, deductions, and benefits, manage employee time and attendance, generate pays lips, and file tax forms, among other things

Bring the chaos to a stop with Robisearch Ltd Payroll Software. Pay employees your way, automate tax and other statutory payments, get P9 Reports, manage your employees with confidence and maximize payroll accuracy with the best Payroll/HR Management Software in Kenya

What are you able to do when you install our Payroll System Leading Africa HR & Payroll Solution ?

• Access, send and Download your pays slip in PDF or text format
• Real-time Application of Both Annual and Sick leave
• Request tax certificates and do reconciliation
• Approve leaves and attached a reason
• Upload All Statutory Documents and boost record keeping
• Generate P0 Reports
• Easily Submit expense, damages, leave applications  claims for approval
• View current leave balance for every employee and allocate yearly leave
• View personal information for all your employees from wherever you are
• Automated birthday and work anniversary messages real-time to employees phones
• Announcements – send a custom message to select employees e.g. on available leave days and employee sick leave
• Automate Loans monitoring feature for employees
• Share Real-time Emails on KRA P9 Reports to employees
• Dedicated Advance Pay section (Supports installments)
• Manage multiple user-defined leave (Annual Leave, Sick Leave, Maternity Leave, Paternity Leave, Academic Leave)

• Accepts all types of employees allowances/benefits, both cash and non-cash
• Incorporate employee earnings (e.g. commission, bonuses, holiday pay, overtime hourly pay etc.)
• Manage Tax reliefs in Kenya (Personal and Insurance reliefs) Retirement Fund

What are our Customers Saying – Powerful Payroll Services in Kenya | Streamline Operations & Ensure Compliance

“Reliability is paramount for us, and this solution delivers- We’ve achieved a 75% time saving, 99.9% accuracy, 40% cost reduction and most importantly, perfect regulatory compliance. It’s a system we can trust”   Heywood Enterprise

Our Top payroll solution in Kenya keep you compliant with ever-changing regulations, minimizing the risk of fines and penalties- Get Started Today with a FREE DEMO of how the system works

#payroll #payrollsystem #payrollmanagement #salarymanagement #payrollprocessing #posinkenya