Importance of ERP System

What is ERP?

Enterprise Resource Planning (ERP) is a collection of integrated software solutions that are used to manage one’s business, company or institution. It is made up of a few basic modules that are essential in running your business eg. Human Resource, Finance, Inventory Management, Purchase Management, Sales Management, CRM (Customer Relationship Management), Manufacturing Management, among others.

erp enterprise resource planning in kenya

ERP

Although it was only for the manufacturing industry before, it has now expanded and is being utilized in various industries and sectors. For instance, ERP systems are now used in retail and wholesale, service, education, real estate, food & beverage, health & even government.

ERP systems helps one manage their employees, manage buying of products or services, selling, distribution, accounting & finances. Integrated ERP software allows organizations from all industries to integrate and manage all of these basic functions. Investing in an ERP software system may seem pricy at first and not understand how it is going to save you any money at all. However, once you decide to implement it, only then will you see & understand how it is an excellent ROI for your business. Allow me to explain why using an ERP system is important for your business, regardless of the size of the business.

Importance of ERP System

  • Improved Collaboration

Cross-departmental collaboration is a very important and crucial part of business. Using an ERP system improves collaboration within the workplace, as it breaks down functional barriers that usually exist between departments.

When organizational/company data is stored in a centralized & consistent ERP, then workers from different departments can retrieve and access data from other departments.

  • Optimizing Efficiency

With ERPs, one can automate repetitive tasks ie tracking inventory, assigning tasks to employees, monitoring working hours, distributing salaries, generating financial reports. It therefore helps by simplifying business processes that take a lot of time and effort when done manually. By automating those complex processes, your employees can focus more on their core deliverables and roles without bugging each other. For example, the marketing team can generate sales-related reports based off web traffic without bugging anyone from the IT team, or the Finance manager can generate sales-related reports without having to interfere with the sales manager.

  • Saving on Operational Costs

With ERPs, most operational activities are automated hence reducing unnecessary interruptions, delays, amount of labour and complex work. This saves time as work is finished more quickly and other breakdowns are anticipated much better.

  • Improving Data Security

Since ERPs are centralized, they come with Firewalls & restriction controls so as to prevent data breaches. Since access points are easy to monitor. The administrators who are responsible for company’s  data can provide limited access rights to employees. Case in point, the HR Manager can limit & hide access to some important data only for themselves and the stakeholders while granting employees permission to view their financial data. They can also quickly and easily deactivate the access of laid-off employees and grant access to the new ones.

ERPs can also show user activity of the employees to the admins so as to identify unauthorized actions or suspicious activity patterns in the system.

  • Better Analytics

The stakeholders and owners of a business or company rely on reports to make predictions & forecasts, which can then affect the decisions they make. A proper ERP system can generate real-time, complete and reliable reports as it uses sophisticated filters and analytics that filter inconsistencies in the data.

Accurate business and corporate reports  generated from the ERP will help stakeholders and business owners make the best decisions for their business.

  • Simpler Resource Management

Along with managing your inventory, ERP also manages manufacturing. ERP provides insight into all manufacturing operations including the shop floor. This enables users to optimize production schedules, equipment and labor to maximize capacity.

Additionally, ERP manages your Bill of Materials (BOM) and fixed assets. With this software, users can easily create and edit BOMs along with keep track of all previous changes. Fixed asset management allows users to schedule equipment maintenance to reduce unexpected downtime, improving your profitability and supply chain relationships.

  • Improved Inventory Management

A significant challenge for growing businesses is monitoring and tracking their expanding stock amounts. ERP uses barcoding, RFID tags, and sequential numbers to keep tabs in your stock at each stage through the distribution chain.

These tools help you keep costs on stock levels at several stores or warehouses, which things have been in transport, and which items are on the shelves, ready to be sold to customers. The greater stock visibility optimizes the selection, pack, and ship procedure significantly, eliminating all of the guesswork.

Inventory tracking also strengthens reporting, as tracking technologies provide more precise numbers. Users may configure customized KPIs to determine which goods move the quickest demonstrating greater need and which raise carrying costs.

Together with the greater accuracy provided by ERP, warehouse supervisors may get real-time information on their stock to make more accurate business decisions.

Conclusion

Basically, an ERP helps your business or organization by automating most of the manual tasks that take a huge chunk of time, energy & resources. Using an ERP also eases communication and access of information across various departments and other personnel, protects company data since it makes it easier to control and track who has access to that information.

The significance of using an ERP outweighs the initial cost, effort and time used in implementing it, if you choose the ideal software solution that fits your business.

At Robisearch, we even offer custom-made features when you choose our ERP system, based on the model and type of your business or organization

If you are not sure of the features you need in an ERP system, don’t hesitate to discuss it with the right ERP solution provider. Robisearch Ltd provides free consultation for those who are looking to implement automated solutions to streamline their business operations.

How to contact us

Robisearch Ltd is situated at Suraj Plaza, 5th floor, Opposite Jamhuri Highschool, Limuru Rd, Ngara, Nairobi, Kenya.

2nd location: Kisii, Umoja Complex – Family Bank Plaza, 2nd floor.

Email: info@robisearch.com, robisearch@gmail.com

Phone: (+254 716 413386), (+254 780 655987), (+254 782 337270)

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Top 5 Features for a good Inventory Management System

Top 5 Features for a good Inventory Management System – Inventory, often called merchandise or product, refers to finished goods and materials that a business holds for sale to customers in the future. These goods and materials serve no other purpose in the business except to be sold to customers for a profit. The value of a company’s inventory is usually one of the largest assets on the books.

Inventory management systems support the activities of purchasing product, analyzing sales trends and on-hand inventory availability  as well as liquidation of product for wholesale, distributors, eCommerce retail and manufacturing companies.  Managing inventory is a critical component to Supply Chain Management.

Robisearch LTD offers software for manufacturers, wholesalers, and distributors, the purchasing departments who are responsible for acquiring the new product and reordering existing products.  In retailers and e-commerce companies, the purchase and reorder of inventory is done by merchants (buyers) or inventory control personnel. 

Top 5 important inventory management features

Here are some of the Top 5 Features for a good Inventory Management System that Robisearch’s ROBIPOS offers.

1. Improved inventory control and forecasting/projection

As simple as this sounds, this should top your list. How should this new system assist in managing and controlling inventory?  Here are a few  major features and functions you can get in Robisearch’s POS software:

  1. A robust item master module such as product costing methods and product characteristics.
  2. Projecting and Forecasting demand – As in, the system will calculate the quantity of a product required forward over a time horizon.
  3. Provision of the channel view for multichannel businesses such as Wholesale and Retail.
  4. Streamlined Analysis and purchases functions.

2. Barcoding & Scanning

A barcode is a visual, machine-readable representation of data. Essentially, it is electronic data entry using a scanner.  The data contained in the barcode is typically tied to something, lot number, customer shipment, or a purchase order. Once scanned, this data is accessed and displayed for the user to learn more information or take an action.

Bar code functions may be provided by the vendor.Robisearch’s inventory software support the use of barcode.

3. Improved, actionable inventory analysis

As we said earlier, there are literally hundreds to thousands of data elements in inventory management systems.  What “out of the box” inventory management analyses are offered and do they fit your method of managing inventory?

Robisearch’s System points the purchasing agent or inventory manager to which products to take action on. For example, the system flags potential stock outs; calculates recommended purchase orders; and candidates for overstock liquidation.

4. Configurability

This feature allows a single system to be set up and configured for two different business entities/companies so that each has a different “look and feel” or personality.  In this way, the more comprehensive systems are successfully implemented across industries and merchandise without customization.

Robisearch’s systems have configurability to some degree, let’s see what does it allow you to accomplish. 

Examples of configuration include: 

  1. A product with different colors and sizes may be configured in a way to show total product sales and stock on-hand by style or base product.
  2. A role (group of users) or individual configuration table of users that allows for the set-up of data security functions within your organization for updating and viewing data.
  3. Flexibility for controlling different types of hardware or interfaces connected to the inventory management system.
  4. Adoption of your detailed expense accounting structure.

6. On-premise versus Software as a Service and Cloud system

For many companies, cloud-based and Software as a Service (SaaS) subscription made inventory management systems more affordable than on-premise implementations and supported systems because they are based on the number of users and data storage usage,  Additionally, implementation is accomplished in a shorter timeframe because they are a service requiring less IT time internally. Robisearch’s POS software supports both On-Premise ans as a cloud software; The key question here is what is the right IT strategy for your company? 

 

 

OFFICES: SURAJ PLAZA, LIMURU ROAD, OPPOSITE JAMHURI HIGH SCHOOL

Email: info@robisearch.com, sales@robisearch.com, robisearch@gmail.com

CONTACT US: Website: www.robisearch.com

Facebook: robisearch limited Twitter: @robisearch LinkedIn: robisearchlimited1 Instagram: Robisearch

CALL US VIA 0754413386, 0716413386, 0780655987

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Advantages of point of sale software in Kenya

The following are some of the advantages of point of sale software in Kenya for any kind of business.

  1. Point of sale system reduced paper work by automatically generating accurate reports. Instantaneous updates in sales and purchase records hourly, weekly and monthly gives you a better idea of how your business is doing.
  2. Point of sale system keeps accurate record of daily transactions and report about the volume of the stock.
  3. Point of sale system allows you to categorize your stock items into multiple subfields as per your company requirements.
  4. Point of sale system makes better CRM (Customer Relationship Management with your customers. You can easily find out a record of a single customer or multiples. So customers can easily return their purchase or exchange with in no time.
  5. Point of sale system simplifies the accounting processes and like old fashion ways you don’t need to hire a number of accountants to maintain thousands of transactions.
  6. Point of sale system makes it easy for you to look up past transactions. You can easily see record of any past transaction information within a snap.
  7. By using point of sale system you can automate the ordering process in case to never run out of your hottest selling products.
  8. Point of sale system is faster from authorizing a credit card transaction to printing a customer receipt.
  9. Customers can receive more detailed itemized receipt of the items they have purchased just because of the point of sale system.
  10. Point of sale system cut down the chances of user errors because the software has built in checks to ensure that the information entered is accurate and correct.
  11. The point of sale system allows you to add promotions and discounts on the products.
  12. Point of sale system modules allow you to control all sales & return operations, products bundling, promotion discounts, sale transactions, CRM, inventory management, customer credit card information privacy, labor working hours and shift management.
  13. If a company is running various promotions on different locations you can see that how much successful they are going using point of sale system.
  14. Point of sale system provide of side access so you can manage your business via internet from anywhere anytime.
  15. Point of sale system helps companies to identify the gap so you can manage or plan new strategies to achieve your set goals.

Enhance your business for the best outcome of the pointed out advantages of point of sale software in Kenya

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