Why stock control is important to a Business entity

A business occasionally runs out of certain items. This happens for a number of reasons: unexpected popularity of a particular item, such as one that has attained fad appeal among schoolchildren; an unusually large purchase, such as buying up all of a store’s hotdog buns for a party; or a failure by the manufacturer to make and ship on time certain items. Stock control is a way the retailer avoids running out of stock through tracking what is on hand, what has been sold and what is on order.

The following are some of the reasons why it is important to do stock management:

Cycling Inventory

Retail inventory consists of what products are on the store shelves plus the products in boxes in the storage room. As customers deplete the stocked shelves, more stock comes out of storage to replace what has been sold. Keeping track of the inventory on hand allows the store owner or manager to know when to order additional stock of the items before they sell out. Having records of what gets ordered allows you to better refine what you sell in the store to maximize your profits.

 

Organized Sales

 As goods are sold, the inventory should decline by the amount of sales. Sometimes, there is less inventory than expected, which normally means goods have been stolen or misplaced. Identifying missing inventory helps the retailer know to improve store security or inventory tracking procedures. Tracking sales over years also helps the retailer know how much to order of certain products at different times of the year.

Flawless Orders

Keeping track of goods on order allows a retailer to verify that replacement stock has been ordered. Monitoring order status alerts the retailer to possible delays in delivery in time to find another source of those goods from an alternate distributor. Manufacturers and distributors occasionally face fulfillment problems due to weather, machinery breakdown, labor strikes, unexpected demand and transportation problems. A detailed system of stock control keeps the customer satisfied and the retailer in business.

The Robisearch Point of sale system has the purchasing and stock control management feature that will help your business keep up with the inventory.

 

Read More

Business Management Software and why you need it

 

 

 

 

A business budget  is a spending plan for your business based on your income and expenses. It identifies your available capital, estimates your spending, and helps you predict revenue.

A budget can help you plan your business activities and can act as a yardstick for setting up financial goals. It can help you tackle both short-term obstacles and long-term planning.

Most companies have several items they must pay consistently — daily, weekly, monthly, quarterly, yearly or otherwise — to maintain business operations. Budgets are important to ensure payment of these expenses and so the company can prevent any long-term debts. Without a budget, a business may experience any number of consequences, up to and including the dissolution of the company. Some of the items that a business may be responsible for paying include:

  • Payroll: This can include everyone at the company, even the owner if they currently take a salary.

  • Rent: Most companies lease an office, a warehouse, a brick and mortar location or other space where it conducts business and they must pay rent promptly.

  • Utilities: Along with the lease of space comes utilities for electricity, water, internet and phone.

  • Insurance: Insurance may include general liability insurance, property insurance and coverage for unemployment and workers’ compensation.

  • Professional services: A company may have expenses to keep the company operational. These can include IT services, printer repair expenses, a tax professional and even a cleaning team.

  • Advertising: It’s common for a business to want to engage in some advertising to increase sales or brand awareness. Advertising costs money and may very well be a regular expense that a company is responsible for.

  • Loans: A company may have loans they have to repay for opening the business, for gaining capital from investors and more.

The following are some of the reasons why it is important for businesses and companies to have the Business Management software in their premises;

Prepare for emergencies

You never know what can come up in the course of doing business, so just as in personal life, it’s important to plan for the unexpected in business. A budget can help you set aside money in the event of an emergency so you don’t have to grab funds from some other part of business operations instead.

Attract investors

Investors want to see that a company has their dollars accounted for. A well-formed budget shows organization and a commitment to the business that an owner without a budget may not showcase. When an investor sees budget sheets and can understand how much money the company anticipates bringing in and what its expenses are, he or she may then have more confidence in investing.

Set sales goals

Some expenses are associated with having a sales team or sales processes, and the budget can account for these. The budget can also include how much sales you expect the business to earn in a certain timeframe. With these items in place, you can set sales goals that align with the budget, adjusting as needed later on.

Meet financial goals

Every company should have financial goals that, if reached, means the company did well for the year and can continue operations as normal or even expand as needed. Without a budget in place, a business owner may not have an idea of how the company is doing and only realize after the year is over that the company isn’t making a profit. A budget can keep a business owner and all stakeholders on track to meet goals because there is a better awareness of where the money is coming in and being spent.

Pay off debt

Paying off debt is a major benefit of having a budget. A budget should include line items for each expense, with current debt being just one of them. As long as a business owner follows the budget and accounts for the monthly or quarterly debt payments, then they should be able to pay the debt off promptly.

Easily prepare taxes

Whether you do business taxes yourself or hire a professional, having a budget can make it easier to complete this process. For example, you can invest in tax preparation software or have someone on retainer who can file taxes for you. Your budget will make their process go faster too, potentially saving you money.

Make large financial decisions

Most business owners are responsible for larger business decisions that will impact the money moving into and out of the company. With a budget, you will likely find it easier to make necessary decisions like how much you can afford to increase salaries, if bonuses can be available for team members, what benefits you can offer employees or if there is the opportunity to increase operations.

At Robisearch, we ensure that the Budget Management Software in our system can serve your business effectively and efficiently.

Read More

Why Businesses need the Human Resource Software

Picture of three women seated at a table discussing

Almost every business uses some type of HR management software, whether it’s a simple payroll application or a more sophisticated suite of technologies that integrates the entire employee experience, from onboarding to benefits administration to employee document management.

As the way we work evolves, so must the way companies manage their workforces. To meet the needs of a modern workplace and to attract the highest caliber talent, companies must invest in new technology to both improve the employee experience and increase the bottom line.

By automating tasks and managing data, human resources software saves valuable time and reduces cumbersome paperwork. When an HR team has all the information they need at the click of a button, errors are reduced, compliance risks go down and policies are more consistently enforced.

By reducing paperwork and streamlining processes, organizations can transform the role of both managers and employees to be more strategic and engaging. HR software allows employees to focus on more high-level tasks, resulting in better planning, more strategic decision making and greater job satisfaction.

There are many benefits of having a Human Resource software. They include:

  • Reduced Administrative Tasks

When processes are efficiently automated, your HR team can spend less time on administrative tasks and devote more energy to high-priority projects and company initiatives. With reduced paperwork and streamlined procedures, HR professionals can focus on doing what they do best: recruiting top talent, developing training programs and improving company culture.

  • Improved Compliance

Even the most organized, vigilant HR department can find compliance challenging. With ever-changing state and federal regulations, maintaining pristine paperwork is nearly impossible. From I-9 forms to healthcare documents, HR software solutions allows employers to easily store, share and manage important employee files. Built-in tools effortlessly monitor soon-to-expire documents and certifications, meaning you’re always audit-ready and one step ahead of compliance requirements.

  • Secured Data

Human resources departments are responsible for an incredible amount of highly sensitive employee data. For this reason, it’s critical to implement data protection policies. HR management software maximizes security, allowing companies to securely share documents and control who has access to files. With an audited trail of all actions on each document, HR managers can be confident that data—and in turn, their employees—are protected at each and every step.

Robisearch Limited has ensured that the HR software in our point of sale system is able to transform every company or organization.

 

 

 

 

 

 

Read More

From Surviving to Thriving- How a Kenyan-made POS system can Help your Small Business

Introduction:

For the small business owner, every penny counts. Making the right choices when it comes to the technology you use is essential in order to keep your business running smoothly and efficiently.

Photo of women working to produce woven carpets

A Kenyan-made point of sale (POS) system can be the perfect solution for your small business. Not only is it affordable, but it is also easy to use and comes with a host of features that can help you manage your business better.
In this post, we will discuss the benefits of using a POS system for your business and highlight some of the features that make our system one of the best in Kenya.
Read More

Kenya’s Best ERP System: Simplifying Employee Management with Time and Leave Tracking

Introduction

In this day and age, it’s more important than ever for businesses to have an efficient ERP system in place. Not only does an ERP system make day-to-day tasks easier for employees, but it also helps to optimize workflow and increase productivity.
ROBISEARCH Ltd is a leading provider of ERP systems in Kenya, and we offer a range of products that are tailored to meet the specific needs of businesses of all sizes. In this post, we’ll discuss our time and leave management software, which is designed to make employee management easier than ever.

What is an ERP system?

ERP stands for enterprise resource planning. It’s a software system that integrates with all other departments in a company, from accounting to manufacturing to human resources.
An ERP system allows all those different departments to share data and communicate with each other. That means a company can manage its entire operation from a single system.
ERP systems are popular in larger organizations, but they can be expensive and complex to set up. Smaller companies may not need all the features of an ERP system, and can get by with simpler software like time attendance systems integrated with payroll.

How can an ERP system help businesses in Kenya?

Kenyan businesses can benefit from ERP software in a number of ways. An ERP system can help a business automate many of its processes, including accounting, sales, and inventory management.

Happy & confident employer and employees in their workplace

An ERP system can also help a business track employee time and attendance. With an integrated biometric time attendance system, businesses can easily track when employees arrive and leave work, as well as how long they are working each day. This can help businesses ensure that employees are not taking unauthorized breaks or overtime.
Finally, an ERP system can help businesses manage employee leave. With a module that tracks employee leave, businesses can ensure that employees are taking the correct amount of leave and that they are not going over their allotted time off. This can help businesses save money by not having to pay for unused leave.

How is the ROBISEARCH ERP system different from others on the market?

The ROBISEARCH ERP system is designed to specifically meet the needs of Kenyan companies and organizations. It is integrated with a biometric time attendance system, which ensures that employees are accurately tracked and their leave recorded. This helps to simplify employee management and ensure that all statutory requirements are met.
The ROBISEARCH ERP system also facilitates invoicing, quotations, inventory management, and sales tracking. It is easy to use and can be adapted to meet the specific needs of your company or organization.

What are the benefits of using the ROBISEARCH ERP system?

The ROBISEARCH ERP system has a lot of benefits for companies and employees. Some of the key benefits include the following:
For Companies:
  • Increased efficiency and productivity in the workplace
  • improved decision making due to access to real-time data
  • improved customer service
  • reduced operating costs
For Employees:
  • Increased job satisfaction and motivation
  • Easier to plan and manage their work schedule
  • Improved work/life balance
happy beautiful women of colour

WOC having the time of their life.

How does the ROBISEARCH ERP system work?

The ROBISEARCH ERP system automates and integrates the human resources and accounting departments within an organization. This allows for a streamlined system that captures employee data accurately and in a timely manner. Having such a system in place also allows for the generation of detailed reports on employee performance, leave taken, overtime worked, etc.
The ROBISEARCH Biometric Time Attendance System interfaces with the ERP system to allow for accurate and real-time recording of employee attendance. This eliminates the need for time-consuming manual data entry and ensures that employees are not incorrectly marked as absent. It also allows for the tracking of leave taken and leaves balance.

Case study: How the ROBISEARCH ERP system helped one business in Kenya

One business that has greatly benefitted from ROBISEARCH Ltd.’s ERP system is Oak Furniture Manufacturers Ltd. The company was looking for a system that could help with time and leave tracking, as well as employee management.
ROBISEARCH’s ERP system was able to do just that. Employees could now clock in and out using their fingerprints, which then tracked their hours worked and left easily. This helped the company better manage its employees, as well as keep track of overtime hours and leave accrued.
The company was also able to automate its payroll process, making it easier and faster to process payments. Overall, the ROBISEARCH ERP system has helped Oak Furniture Manufacturers Ltd become more productive and efficient.

Conclusion:

ROBISEARCH Ltd.’s ERP system offers a time and leave tracking system that is integrated with biometric time attendance. This provides an efficient way for companies to accurately keep track of employee hours, sick days, and vacation days. The system also simplifies the process of payroll management.
Reach out and talk to us via 
Phone Number: (+254716413386 ) or  (+25480655987)
or
find us at
Next to Transit Hotel, Opposite Jamuhuri Highschool,
Limuru Rd, Ngara, Nairobi, Kenya
Read More

Importance of Accounting software in Point of sale systems

 

Nowadays, accounting software has become a vital need for any business. Business owners have realized that managing finances manually would not help them achieve the expected results. In many cases, financial management, which is supposed to help companies manage their finances more efficiently, has become one of the reasons for financial loss. For that, you need to use the best accounting software to help your company optimize cash flow efficiently. Below are some of the reasons why  companies or businesses should invest in a point of sale system with an accounting software:

  • Ensuring Financial Control

Accounting software allows business owners to control their finances automatically, even though they may not be experts in accounting. With some training, they can manage all accounting operations using their computers or mobile devices without paying external parties to keep their budgets under control.

  • Saving Costs

An Accounting software can automate core calculations and administrative procedures and take control of your revenue framework, so you don’t have to outsource your financial management to an external party. The software can also reduce the costs of printing and distributing documentation because the system store all data is digitally in a safe and monitored location.

According to accountants and auditors, one of the important benefits of a good  accounting software is reducing human error that usually occurs during calculation and data entry. Inaccuracies in financial statements could lead to crises that impact your business life span, and the accounting software can keep these issues from happening.

  • Improving Decision Making

This is one of the main advantages of implementing a sophisticated accounting software. Without an automated accounting solution, you will have difficulty understanding your business’s financial condition. It provides you with numbers that can help you figure out where to cut expenses or invest more. Furthermore, with a clear overview of your current financial state, you will develop smarter strategies and allocate resources more efficiently.

  • Improving financial data security

Financial data is the company’s most confidential information and must be highly protected to not fall into the wrong hands. An accounting software ensures your financial data remains safe by storing it in a centralized system protected by firewalls. Thus, only those who are granted access rights can see the data.

An effective and efficient accounting software should have the following features:

Financial Forecasting

One of the most essential feature of software for accountants is financial forecasting. Every business owner certainly wants to estimate their revenue and expenses right. Therefore, forecasting tools help them control finances wisely, eliminate unnecessary costs, and optimize profits.

Billing and Invoicing Management

Advanced accounting apps allow business owners to create, manage, and send various bills and invoices. Then business owners also can customize e-invoices according to unique business preferences and they can generate it in the wink of an eye.

Bank Reconciliation

Bank reconciliation is important to ensure the accuracy of your financial data. It can be very time-consuming and prone to errors if done manually. But with modern accounting software, you can reconcile your bank accounts and statements within a few seconds.

Financial Reporting

Efficient accounting software allow you to generate digital reports (income, balance sheet, changes in equity, cash flow, etc.). You can also create them in multiple formats; tables, graphs, lines, and pie charts.

Purchasing and Sales Management

Good accounting software are generally integrated with purchasing and sales management, allowing you to manage transactions whenever you want. You can easily create various documents such as purchase and sale orders, debit and credit notes, quotations, receipts, and many more.

Asset Management

With a complex accounting system, you can calculate asset depreciation automatically and accurately. Moreover, various methods can calculate the amortization of assets according to your company policies and applicable tax and accounting standards.

In conclusion, the importance of an effective accounting software for businesses and companies cannot be stressed enough. Robisearch Limited aims to provide you with the best point of sale in Kenya which has the most effective accounting software.

 

 

 

Read More

Why you need the digital suggestion box

A digital suggestion box  is where an organization’s employees and customers are able to give feedback, comments, suggestions and complaints at their own convenience. It is unlike traditional boxes that are situated at one spot and mostly out of reach of a company’s direct customers.

The digital suggestion box makes  customers have a sense of belonging because it shows that the organization values the inputs of its customers. This is also because this system offers anonymity and convenience that motivates customers to provide their suggestions. The use of the digital suggestion box is not limited to only customers, but is also useful for getting input from the employees.

A digital suggestion box also offers a simple step to it, which is for the customers to follow a link and submit their comments. This simplicity appeals to many customers unlike how strenuous the traditional suggestion box is operated.

A great and well-constructed suggestion can improve any business. It can take a business from one level to the next. The following are some of the reasons businesses and institutions should invest in a good digital suggestion box like the Robisearch digital suggestion box:

  • All-time access: one important reason why a company should use the digital suggestion box is that the company’s target market may leave or even work in a different region or time zone. They might not be able to write a note and drop it in the office suggestion box, but with an online suggestion box, they can have access to drop their input anywhere and anytime in the world.
  • Anonymity: a digital suggestion box allows feedback to be collected anonymously. This is because there is confidentiality in response collection also and a secure system that protects individuals’ data.
  • Fast delivery: unlike the traditional office boxes where someone might forget to collect all the note. The digital suggestion box processes suggestions quickly. The suggestion box can also be set up to notify specific personnel in real-time when a new suggestion has been received.
  • Make the right decision: receiving suggestions or ideas online from different customers, communicating their wants or needs can help the management of an organization to make informed and rich business decisions. The gathered information will assist the research and development team to keep afloat in the market by serving the desires of their customers.
  • Honest insights: a digital suggestion box eliminates all risks of external influence on your customers or employees and this helps to facilitate honest feedback without any fear.
  • Automated result collection technique: the digital suggestion box automatically collects ideas and feedback and processes them faster, unlike traditional suggestion boxes where an employee has to spend time reading the responses.
  • Qualitative and quantitative feedback: the responses gathered from the collection can help rebrand organizations and make improvements while saving costs.

The importance of a company or institution setting up a digital suggestion box cannot be overemphasized. If you are an organization that is passionate about interacting with your customers and your employees and also getting honest feedback you should definitely set up one. You may just receive the one valuable idea that will change the fate of your organization forever.

 

Read More

Advantages of Property Management Systems

 

The right property management system (PMS) is a key factor in hotel and rental success. More accommodation and rental businesses continue to recognize the need to work as efficiently as possible to streamline operations. They have  replaced old-fashioned, paper-based methods that tend to be both cumbersome and inefficient with the right property management system. Below are some of the advantages of having a PMS for your rental or accommodation business:

  •  Sophisticated revenue tactics

    Property management solutions allow hoteliers and rental owners to implement effective data-driven revenue management strategies which require the tracking of key performance indicators . Tracking indicators such as average daily rate, revenue per available room and gross operating profit per available room  help hoteliers have a more effective revenue strategy. Additionally, performance data and reports allow them to assess and compare performance over time, helping them make better decisions in regards to business and generate more income.

  •  Streamlined check-ins/outs, bookings and billing

    Waiting in line for a long period of time to be checked in or out can be frustrating to many clients. Such processes should be fast and easy to provide a seamless experience for clientele.  Hotel  and rental PMS solutions help the staff perform tasks and processes, such as check-in/out, guest requests, housekeeping status, room maintenance, bookings, billing option with ease. Managers can quickly execute most of these processes and tasks that will increase productivity and deliver an excellent customer experience for guests and visitors.

  • Efficiency-oriented solutions

    Accommodation and  rental daily operations and processes are getting more complicated in terms of workflow and often take too much time to complete.  Property management systems can automate them, creating opportunities for the staff to better serve their guests and visitors. Implementing a  Property management solution helps to do a great part of the work and in some cases decrease or eliminate time spent on time-consuming tasks and operations, allowing business owners to focus on the bigger picture.

  • Transparency-based communication

    Transparency-based communication between different hotel and rental departments is highly essential. They need to work in harmony to serve guests and tenants effectively. A property management system provides scope for easy and effective communication between and across all departments. It also ensures that they all are functioning effectively and efficiently, saving time and offering guests and visitors an improved and more personalized experience which in turn enhances customer satisfaction.

In  hotel and rental businesses, there is a wide range of  property management system solutions that make the administrative operations more manageable and help improve the performance of daily activities. Business owners can coordinate all  reservations, guest and tenant data, billing options and other daily tasks therefore streamlining them. Property management systems improve financial performance and cover the entire experience for guests, including the booking process to capturing guest data for future use. Such businesses should consider these benefits and focus on the property management system designed by Robisearch to meet their operational needs and maximize their profit.

Read More

IMPORTANCE OF TECHNOLOGY IN BUSINESS

Change is certain. Around us, the world has changed and it continues to do so. It is not the same world we were born into.  Technology has evolved and changed how we interact, how we conduct business, how we shop and how we live and work. It has become a vital part of our routine and a norm in our lives.

The importance of technology in business cannot be emphasized enough. Companies all over the world are relying on innovative technologies to help improve their output and grow their businesses. Today, the role of technology in business only continues to expand. This has made it necessary to incorporate technology as part of your processes. So, it’s time to get familiar with technology and it is in this regard that Robisearch aims to fill this gap in the society. This, Robisearch has done by creating the following software:

  • Biometric system for schools and businesses:  By providing fingerprint based identity, institutions are able to create a safe environment and ensure time attendance in learning institutions, SME’s and other corporate institutions.
  • Bulk Sms services(Bulk SMS ChapChap): This technology enables a faster, wider and more efficient means of communication. This will include interactions within your team or with your clients, potential customers, investors or the general public.
  • Best ERP/Point of Sale/ Inventory Control Software: This technology helps increase the efficiency of systems, products and services. It helps track and streamline processes, maintain data flow and manage contacts and employee records. In fact, this increased efficiency in operation helps reduce costs as well as enable the business to grow rapidly.
  • Property Management software that conforms to the Big 4 government agenda: This is a web based system with advanced features and an easy to use User Interface that facilitates the operations and control of commercial or rental properties
  • Digital Suggestion box:  This technology can improve communication between management and employees by giving them a formal way to share their ideas. Increased innovation and problem-solving: The suggestion box encourages employees to not only identify problems but also suggest solutions.

Businesses need to have an in-depth understanding of technological tools so that they can optimally leverage them. Management information systems helps companies track their data, sales, productivity levels and expenses. Data can also identify areas of improvement as well as opportunities for growth. At Robisearch, we believe in the importance of technology in business and that it can transform the way you work.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Read More

Benefits of CRM Software System

Many folks have asked what the purpose and benefit of CRM is. What is a CRM in the first place? Don’t worry, I’ve got you covered. In this Blog we try to explain the meaning of CRM and why it’s effective. CRM stands for Customer Relationship Management; it is defined as a combination of business strategies, software and processes that help build long-lasting relationships between companies and their customers. Basically, the logic behind this system is that once your business starts to look after its already existing customers and clients easily and effectively, then the rest of your time and effort can be directed towards finding new customers and expanding your market.     Customer Relationship Management (CRM) systems can improve efficiency and effectiveness in the marketing and sales processes, while building long-term relationships with your
Read More