HR MANAGEMENT SYSTEM IN KENYA | HUMAN RESOURCE MANAGEMENT SYSTEM
Struggling with payroll, attendance and HR tasks?
Robisearch Ltd Human Resource Management Software automates it all. Our software enables you to transform all processes and tasks in the organization, manage employee leaves, payments, attendance and performances seamlessly. Business Made Simple, HR and Payroll Made Easy! With our HR MANAGEMENT SYSTEM IN KENYA | HUMAN RESOURCE MANAGEMENT SYSTEM
Our HR/Human Resource Management System offers the following features
Leave Management: To streamline and automate the process of requesting, approving, and tracking employee time off. This module allows employees to electronically submit requests for various types of leave (annual leave, sick leave, maternity/paternity leave, compassionate leave, etc.). HR Managers receive Email or Sms notifications and can approve or deny these requests through the system. The system automatically tracks accrued leave, taken leave and remaining balances for each employee, ensuring accuracy and compliance with company policies and labor laws. It often includes a shared calendar view to help manage team availability.
Task Management: To assign, track, and manage work assignments or HR-related tasks within the organization, feature helps assign specific duties or responsibilities, often related to HR processes (like onboarding tasks) or performance goals. It allows managers to create tasks, assign them to employees or teams, set deadlines, monitor progress and ensure accountability. It can facilitate better organization and visibility of ongoing work.
Reports Management: This feature Generates detailed reports on payroll, attendance, leave, employees and other key HR features to support strategic decision-making and compliance audits.
Ticket Management: To provide a structured system for employees to raise queries, issues or requests (e.g., to HR, IT, or facilities) and for the relevant departments to manage and resolve them efficiently. Instead of relying on emails or verbal communication, employees can submit a “ticket” through the system detailing their request or problem. This ticket is logged, assigned to the appropriate person or department, and its status (e.g., open, in progress, resolved) is tracked. This ensures requests aren’t lost, provides visibility into resolution times, and creates a record of issues and solutions.
Shift Management: To efficiently schedule, manage and communicate employee work shifts, particularly crucial for businesses with non-standard hours, multiple shifts, or roster-based work. This feature allows managers to create shift patterns, assign employees to specific shifts, and publish schedules. It helps ensure adequate staffing coverage, manage shift swaps or changes, and communicate schedules clearly to employees (often via the employee portal). It can also help track adherence to scheduled shifts and may integrate with attendance and payroll for calculating pay based on shift timings or differentials.
Biometric Employee Time Attendance: To accurately record and monitor employee work hours, presence and punctuality. This feature tracks employees check-in and check-out times. The system automatically calculates hours worked, tracks lateness, early departures and absences. This data is crucial for ensuring compliance, managing workforce productivity, and feeding accurate information into the payroll system.
Payroll Automation: To automate the complex process of calculating employee salaries, deductions, and generating payments. This is a core HR MANAGEMENT SYSTEM IN KENYA | HUMAN RESOURCE MANAGEMENT SYSTEM function. The module uses data from attendance, leave management, employee records (salary details, benefits), and statutory requirements (taxes, social security like NSSF/NHIF in Kenya) to automatically calculate gross pay, deductions, and net pay for each employee. It automates the generation of payslips, facilitates bank transfers, and helps ensure timely and accurate salary payments while maintaining compliance with tax regulations.
Allowances & Deductions Management: Easily configure, manage, and track various types of employee allowances (e.g., housing, travel) and deductions (e.g., loans, salary advances) directly within the system for precise payroll adjustments.
Employee Portal: To provide employees with a self-service platform to access their personal information, HR MANAGEMENT SYSTEM IN KENYA | HUMAN RESOURCE MANAGEMENT SYSTEM-related documents, and perform certain HR tasks. This feature gives employees secure access to view and sometimes update their personal details (like contact information or bank details). They can typically view their payslips, check leave balances, submit leave requests, view company policies or announcements, and potentially access performance reviews or training materials. This reduces the administrative burden on HR staff by empowering employees to manage their own information.
Asset Management: To track and manage company assets assigned to employees. This module helps the company keep a record of physical assets (like laptops, mobile phones, tools, uniforms, vehicles) provided to employees. It tracks which asset is assigned to which employee, the date of assignment, the condition of the asset and manages the process when assets are returned or transferred (e.g., upon employee exit or role change). This helps prevent loss, manage inventory, and ensure accountability for company property.
Bulk SMS Integration: Enhance internal communication by sending instant notifications, reminders, or company-wide announcements directly to employees’ mobile phones via SMS.
The days of filing cabinets and masses of paperwork are a thing of the past in the world of HR. With the advent of the internet, it’s now possible to streamline your human resources, our platform adapts to your specific requirements, ensuring efficient and effective HR, because we recognize your employees are your most valuable asset.
Want the best HR software for your small business? Get a FREE DEMO/Quotation, our customer support team today and we’ll set you up with the HR software that’ll help you grow your business
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