All you need to host and manage visitors with ease!
Let’s face it, a paper sign in books isn’t a good first impression.
Instead present a sleek iPad or Android tablet at reception that gives your business a modern, professional look.
Everything you need to welcome visitors, fast and secure! Our visitor management system scans visitors’ details from National ID, Passport, number plates automatically. With features that allows you to easily register guests, Customizable sign-in, real time Host notifications
Soja App | Gatepass Management in Kenya | Visitors Management Software | Visitors Login System
Check out some of the features in details
Host Notifications
Notify hosts automatically as soon as the guest check-in, reducing subsequent wait time. The system automatically sends real-time notifications (via SMS, email, or in-app alerts) to the host when their visitor arrives and checks in. This eliminates the need for manual communication and reduces waiting times.
Badge Printing
Upon check-in, the system automatically generates and prints visitor badges with essential information (visitor name, company and host, purpose of visit and access permissions). This ensures that employees can easily identify visitors and their authorized areas.
Customizable Sign-in
This feature allows for tailored check-in experiences based on the type of visitor (e.g., job applicant, delivery person, VIP guest). You can create unique sign-in forms with specific fields and screening questions relevant to each visitor category.
Block-Listed Visitors
This feature enables administrators to flag specific individuals as “block-listed,” preventing them from future entry. The system will alert security or reception staff if a block-listed visitor attempts to check in.
Group Invite & Check-In
For events or large groups, this feature allows for pre-registration and simplified check-in. Visitors can be invited in bulk, and check-in can be expedited using QR codes or other group check-in methods.
Distinct Data Management allows
This feature allows for categorizing visitors based on their frequency or status. “Frequent visitors” can have expedited check-in processes, while “black-listed” and “white-listed” visitors can be managed according to security protocols.
Custom Branding
Show case your logo and branding for a polished, professional look. This feature allows you to customize the visitor management system’s interface with your company logo, colors, and branding elements. This creates a cohesive and professional experience for visitors.
Analytics and Reporting
Export visitor data in a few clicks. Our Visitor management system in Kenya provides comprehensive analytics and reporting tools to track visitor volume, host activity, check-in/check-out times and other relevant data. Reports can be exported for analysis and compliance purposes.
ID Scan and Verification for Walk-in Visitors
The Soja App Authenticates government-issued National IDs, passports, driver’s licenses with scanning technology. This ensures accuracy, reduces manual data entry errors, and speeds up the check-in process.
Flagged Visitors
The system allows tagging any visitor who is overstaying in the building or premise than the stipulated time period.
Digital Visitor Log
Digital records for current, expected, exited visitors are stored securely on the portal and can be accessed from anywhere, anytime This eliminates the need for paper logs and allows for remote access to visitor information.
Many companies have migrated to a digital visor logbook and have streamlined their sign in and record-keeping processes. Powered by Robisearch Ltd, the digital visitors’ book offers a wide variety of benefits.
Stop worrying about technology problems. Focus on your business.
Let us provide the support you deserve.
Get started today and let us show you how the system works, Call/Sms 0780655987/0716413386
Check these videos for more details
https://youtu.be/xeti9rX5AcA?si=7OUXrJUSynC7Ob7N
https://youtu.be/obgcPOoi4EA?si=mJ3AYf4Or_Jvpsd8
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