Why Your Business Needs an Access Control System

Security is a top priority for businesses of all sizes. Whether you operate a small startup or a large corporation, protecting your people, property and assets is critical. If your business handles confidential information, stores expensive equipment, or simply needs to manage who goes where and when—an Access Control System is a must-have solution.

What is an Access Control System?

An Access Control System is a digital security solution that allows or denies access to specific areas within your premises. It ensures only authorized personnel can enter restricted zones using credentials like access cards, fingerprints, facial recognition, or PIN codes.

Learn about access control and see how you can minimize the risk of unauthorized access to physical property, confidential areas, Increase Security of office and other premises.

Whether you have 10 or 10,000 employees, access control helps manage movement within your business premises—keeping your assets safe while improving operational efficiency.

Key Benefits of Access Control Systems

 Enhanced Security

Control who enters your building and specific departments. Eliminate the risks associated with lost keys or unauthorized access. You can easily revoke access when an employee leaves or change permissions when needed.

Real-Time Monitoring & Reports

Get detailed logs of who accessed what and when. This is especially useful for incident investigations, compliance, and improving accountability within your organization.

Time & Attendance Tracking

Many access control systems integrate with HR tools to monitor employee attendance, shift timings, and overtime—automating records and reducing payroll errors.

Convenience for Employees

No more juggling keys. Employees can use access cards, biometric data, or mobile credentials to easily move through designated zones without delays.

 Scalability

As your business grows, your access control system can scale with you. Add new users, zones, and access levels as needed without major disruptions.

Cost Savings

Say goodbye to changing locks when keys are lost. Also, by limiting access to certain areas, you can reduce utility costs (like lighting and air conditioning) in unused rooms or departments.

Common Use Cases for Access Control

  • Offices: Restrict access to server rooms, executive offices, and finance departments.
  • Hospitals & Labs: Control entry to pharmaceutical storage and labs with sensitive data.
  • Educational Institutions: Secure libraries, staff rooms, and IT labs.
  • Warehouses: Limit access to inventory, loading docks, and storage rooms.
  • Apartments & Estates: Manage tenant access to shared facilities like gyms or pools.

Conclusion: Secure, Smart, and Simple

Access Control Systems do more than lock and unlock doors—they give you control, insight, and peace of mind. From improving workplace safety to streamlining operations, the benefits are clear.

Ready to take control of your business security?

Talk to us today for a specialized solution for your Security needs , Let us help you secure your space, manage your team better, and save on operational costs.

Get a FREE DEMO Today! Call/WhatsApp: 0780 655 987 / 0716 413386

www.robisearch.com

 

 

#biometricsystem #biometricinkenya #biometrics #accesscontrol #timemanagement #productivity

 

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AUTOMATED LEAVE MANAGEMENT SYSTEM

An Automated leave management system makes it easy to track, approve, or deny employee leave requests. HR Managers don’t have to worry about losing paperwork or missing employees’ requests for time off ,With an automated leave management system, you won’t forget about requests employees have made and you don’t have to worry about keeping track of employee leave since everything is digitalized

Do you need a reliable app to manage time off requests? Robisearch Limited offers leave management system that allow you to:

  • Send and approve leave requests easily
  • Create leave policies simply and quickly
  • Organize employee leave calendars neatly
  • Update and see leave balances clearly.

 

Why every organization must implement Leave Management System

Leave management system helps to streamline the process of tracking and managing employee absences, and reduces the potential for errors and disputes. It ensures compliance with legal and company-specific leave policies, and cuts down admin time, allowing for a more focused and efficient approach to workforce management.

 

 

 

Benefits of Effective Leave Management: 

  • Improved Compliance: Helps organizations stay compliant with labor laws and regulations.
  • Streamlined Processes: Automates and simplifies the leave request and approval process.
  • Accurate Payroll: Enables accurate calculation of payroll deductions and payments associated with leave.
  • Enhanced Employee Morale: Shows that the organization cares about employee well-being and provides a positive employee experience.
  • Data-Driven Decision Making: Provides insights into employee attendance patterns, allowing for better workforce planning and resource allocation

 

Types of leaves

 

  • Sick leave                    Parental leave

 

  • Bereavement leave       Paternity leave

 

  • Maternity leave              Sabbatical leave

 

  • Unpaid leave                  Public holidays

 

 

FEATURES OF LEAVE MANAGEMENT SYSTEM

 

Integrations

Robisearch Leave management system is integrated with Biometric system and bulk sms to ensure that everyone gets paid accurately, and for hours worked. Boost morale, increase productivity, and make payments run smoothly.

Powerful and Real-time Reports to HR

Get actionable reports via excel or PDF with software that allows you to monitor and track attendance via real-time reporting online, acting as a single source of truth when it comes to leave and absences.

Transparent and accessible calendar

Annual leave management software that uses a shared calendar lets everyone know when people are off. Make holiday request processes fairer and clearer.

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Streamlined Leave Requests

Employees self-service with an Intuitive, easy-to-use self-serve feature for a fast, easy and better employee experience thus more employees flexibility and autonomy and eliminating the need for manual paperwork.

Compliance and Accuracy

Leave management software ensures accurate tracking of leave types, accrual, and compliance with relevant laws.

 

Streamlined Leave Requests

HR Managers can manage annual leave requests and approvals with ease from anywhere. Whether at your desk or remotely, benefit from cloud feature that you can access from anywhere

 

Integration with HR and Payroll Systems

Robisearch LTD leave management software solutions integrates seamlessly with other HR systems, such as payroll and timekeeping, simplifying attendance data management and ensure smooth salary disbursement

 

Real-time Visibility

Managers and HR teams can instantly see who is on leave, their leave balances, and pending requests

 

Real-time Tracking

Robisearch Limited Offers Leave management system in Kenya  that Automatically tracks time off hours with Color-coded timeline of absences and a feature that Allows for half-day absences.

 

Stay in the Know About Leave and employees Whereabouts

With an automated leave management/HRM System. You can see who’s taking time off and which days they’re taking off, allowing you to adjust schedules on the fly to avoid under staffing. Robisearch Limited Provides a cloud based Leave Management system that is customized to fit your organization needs, Boost compliance and reduce payroll errors and automate some processes to save time and money

CONTACT US FOR A FREE DEMO 0780655987/0716413386

#leave #humanresources #payroll #employees #leavemanagement  #leaves 

 

 

 

 

 

 

 

 

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SCHOOL SYSTEM EVERY INSTITUTION SHOULD ADOPT THIS NEW TERM

 

In this blog we will talk about SCHOOL SYSTEM EVERY INSTITUTION SHOULD ADOPT THIS NEW TERM .

For every educational institution, be it a school, college or university, maintaining an accurate attendance record , improving security, communication and getting feedback is crucial for school success . Robisearch limited is partnering with institutions to supply SCHOOL SYSTEM EVERY INSTITUTION SHOULD ADOPT

🔐 1. CCTV Surveillance Cameras

Enhancing Safety, Accountability, and Peace of Mind

CCTV systems are a foundational part of a secure school environment. These cameras deter intruders, prevent vandalism and help monitor student behavior. In case of incidents, recorded footage provides vital evidence. From classrooms to corridors and school gates, CCTV promotes transparency and ensures a safe space for students and staff alike.

Benefits:

  • Improved safety and real-time monitoring
  • Incident documentation and resolution
  • Reduced bullying and theft
  • Peace of mind for parents and administration

🧬 2. Biometric Attendance System

Streamlining Attendance with Speed and Accuracy

Say goodbye to roll-call delays, Robisearch Limited is working with schools in Kenya to Install, Maintain and Upgrade biometric time attendance software that monitors students Check in/out. The system can also monitor staff payroll that are paid daily, weekly or monthly

Benefits:

  • Real-time attendance reports to incharge
  • Eliminates manual errors or manipulation
  • Saves administrative time on check in
  • Enhances punctuality and reduces buddy punching

🚪 3. Visitor Management System at the Gate

Know Who Enters – Always

A robust visitor management system is essential for school security. By registering visitors digitally, capturing their ID and reason for visit and generating time-stamped passes, schools can monitor all non-staff movement on SCHOOL PREMISES. This adds a strong layer of access control and safety.

Benefits:

  • Keeps detailed visitor logs
  • Enhances child protection and campus control
  • Alerts staff of pre-approved visitors
  • Professional, efficient gate operations

🌐 4. Website Design and Development for Schools

Your Digital Front Door

Empower your school with a digital presence , A modern school website is more than a brochure—it’s a hub for communication, branding, and learning. Robisearch Limited creates custom-designed websites that reflect a school’s identity while offering portals for students, parents and staff. With easy navigation, calendar updates, photo galleries, and more, your school stays visible and connected.

Benefits:

  • Boosts school credibility and brand
  • Centralizes updates, news, and learning resources
  • Facilitates admissions and inquiries
  • Supports online learning tools and integrations

💬 5. Bulk SMS

Stay Connected, Instantly

Invest in a bulk SMS software solution for your school, college or university? Robisearch Limited Bulk sms for school can be used to communication- Parents can receive details information of fee transactions like dues & paid. About any scheduled Exam of the student, it can be notified to parents through sent SMS, if necessary. Use bulk SMS to send parents important information regarding school closings, security knockdowns, suspicious characters, and other emergencies Inform them of opening and closing dates, Half terms, Send School fees balance reminders thus ensuring parents pay in time. We customize the sender ID so the message is received with the name of your school/Institution

Benefits:

  • Fast communication with parents and staff
  • High open and response rates
  • Cost-effective for large outreach
  • Ideal for urgent notices and reminders

🗣️ 6. Student Feedback Software

Listening to Learners, Driving Improvement

Student feedback is a powerful tool for school improvement. With Robisearch Limited’s Student Feedback Software, schools can collect structured insights directly from students about their learning experience, teachers, facilities and well-being. This approach promotes student voice, helps identify strengths and gaps and enhances decision-making at all levels.

Benefits:

  • Gives students a platform to express their views
  • Identifies areas for teaching and learning improvement
  • Enhances engagement and school climate
  • Supports data-driven development plans

Whether used at the end of a term or during specific programs, this software can build a culture of openness and continuous improvement.

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💡 Final Thought

Robisearch Limited equips schools with smart systems that go beyond basic operations—they drive security, efficiency, and stronger relationships within the school community. Investing in these systems not only solves today’s challenges but positions schools for long-term excellence.

 

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BIOMETRIC ACCESS CONTROL AND TIME ATTENDANCE |BIOMETRIC TIME ATTENDANCE SYSTEMS IN KENYA

BIOMETRIC ACCESS CONTROL AND TIME ATTENDANCE |BIOMETRIC TIME ATTENDANCE SYSTEMS IN KENYA

Say goodbye to pen-and-paper sign-in this new term!

 

Long gone are the days when the only available method of tracking employee attendance were pen and paper sheets. BIOMETRIC ACCESS CONTROL AND TIME ATTENDANCE |BIOMETRIC TIME ATTENDANCE SYSTEMS IN KENYA are now becoming the weapon of choice for businesses trying to minimize time theft and reduce costs related to lost productivity

 

🎯 Advantages at a Glance

Feature Advantage
Fast and Reliable Authentication  Saves time; reduces queues
Data Accuracy Eliminates human errors
Cost-Effective Over Time reduce administrative costs
Scalable Can grow with the school
Cost saving Reduces paper usage

Easy Monitoring

Real-time data access for better decision-making

 

 

1. Enhanced Security and Safety

  • Controls and restricts access to authorized individuals only (students, staff and visitors).
  • Reduces risks of unauthorized entry and ensures a safer learning environment.
  • Tracks who is on the premises at all times, minimizing errors and ensuring accountability.

2. Accurate Attendance Tracking

  • No need for manual roll calls or signing sheets.
  • Captures real-time attendance data for students, teachers, and staff instantly.
  • Reduces absenteeism and ensures accountability.

3. Efficient Time Management

  • Speeds up processes like checking in/out of school, exams, library use, or cafeteria services.
  • Automates record keeping, saving administrative time and reducing paperwork.

4. Prevents Identity Fraud

  • Biometrics (fingerprints, facial recognition, iris scans) are unique and cannot be easily faked.
  • Ensures that only registered individuals can access resources or facilities.

5. Parent Communication and Trust

  • Real-time updates can be sent to parents when their children arrive or leave school.
  • Builds confidence among parents about the school’s commitment to safety.
  • Real-time alerts on fee balances ,report cards, emergencies, sick leaves, meetings etc to parents through Bulk sms Integration in Biometrics
  • Administrative Efficiency: Biometrics eliminate the need for manual record-keeping or ID cards, saving time and reducing paperwork for school administrators.

     7. Personalization: Biometric systems can be used to customize access to facilities like libraries, labs, or dormitories, ensuring only authorized individuals can enter specific areas.

A biometric system can bring several advantages to schools, enhancing security, efficiency, and overall management. Here are some key features:

🛠️ Key Features of a School Biometric System in Kenya

  • Fingerprint, Facial, or Iris Recognition– Principals can choose from gadget that suits school budget.
  • Real-Time Alerts and Notifications To school management and parents
  • Integration with Other Systems– The software integrates with library, cafeteria and Bulk sms for academic records, and fee management.)
  • Cloud Storage and Data Backup – Secure, remote access to attendance logs and reports by in charge
  • Customizable Permissions – Biometric system offers Different access levels for students, teachers, staff, and visitors.)
  • Audit Trails and Reports – Easy access to attendance reports, downloadable in excel

Ready to transform your attendance process? Shop now via www.robisearch.com and enjoy special discount this BACK TO SCHOOL – because a new Term deserves new gear

➡️ Request a Demo Today/Site Visit

Call us today on 0716413386/0780655987

#backtoschool #schoolreopening #SchoolSafety
#BiometricSecurity
#SmartSchools
#FutureOfEducation
#SchoolManagement
#TechInEducation
#SmartLearning

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Why Are Top Organizations Rushing to Install Biometrics? The Answer Will Surprise You!

Have you ever wondered why biometrics are becoming the go-to solution in offices and organizations everywhere? From small businesses to multinational corporations, biometric systems are reshaping how workplaces operate. If you’re not yet using one, let’s talk about why 2025 might be the perfect year to make the switch.

The Real Reasons Behind the Biometric Trend

Biometric systems go beyond just being “cool tech.” They solve real pain points that many organizations face daily. Let’s break it down:

  1. Accurate Time Tracking

Are you tired of outdated manual systems or employees clocking in for their friends? Biometrics eliminate “buddy punching” and ensure every second worked is accurately recorded. With features like fingerprint or facial recognition, you can wave goodbye to payroll inaccuracies and disputes.

  1. Enhanced Security

Lost keys, misplaced access cards, or hacked passwords are a thing of the past with biometrics. Since every fingerprint and face is unique, unauthorized access is nearly impossible. Imagine having peace of mind knowing your sensitive business areas are protected 24/7.

  1. Boosted Productivity

Manual attendance registers or repetitive access verification processes slow down operations. Biometrics speed up entry and verification processes, allowing employees to focus on what truly matters—work!

  1. Cost-Effectiveness

While it may seem like an investment upfront, a biometric system pays for itself in the long run. Reduced administrative costs, fewer errors in payroll, and lower security risks all lead to significant savings.

  1. Compliance and Accountability

Many industries, like healthcare, finance, and education, require strict compliance with time and attendance reporting. Biometrics make it easy to meet those requirements while holding everyone accountable—no excuses.

Why 2025 Is Your Year to Level Up

As businesses look to stay competitive in a fast-evolving world, embracing modern solutions like biometrics can set you apart. Whether you run a growing startup or manage a large team, the Why Are Top Organizations Rushing to Install Biometrics? The Answer Will Surprise You! benefits are undeniable. The question isn’t whether you should adopt biometrics—it’s how soon you’ll make the leap!

Robisearch’s Biometric Systems: Your Ideal Solution

At Robisearch, we offer cutting-edge biometric systems tailored to meet your specific needs. Our systems come with:

  • 24/7 support to ensure you’re never stuck.
  • User-friendly interfaces that require minimal training.
  • Seamless integration with existing management tools.
  • Customizable features to match your organization’s goals.

What’s Holding You Back?

The future is now. Don’t let outdated systems slow you down. Start the year strong by investing in a solution that boosts security, productivity, and accountability.

Let’s make 2025 the year your organization thrives like never before! What are your thoughts on biometric systems? Share in the comments!

 

📞 Call now at 0716413386 / 0780655987 or visit our website at https://robisearch.com/pos-4pos-point-of-sale to learn more and request a demo today!

#Biometrictimeattendanceinkenya #BusinessEfficiency #2025Goals #RobisearchSolutions #TimeTracking #OfficeAutomation

 

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The Hidden Dangers: Why Every Business in Kenya Needs a Biometric and Access Control System NOW!

In a world where security is paramount, the question isn’t whether you need a biometric and access control system, but rather why you haven’t contacted Robisearch yet for installation, upgrade or maintenance? Here are some compelling reasons to consider reaching out today!

  1. Are You Ready to Elevate Your Security?

With Robisearch’s cutting-edge biometric solutions, you can take your security measures to the next level. Why settle for outdated security methods when you can ensure a seamless and secure entry for your employees and visitors?

 

  1. Do You Want to Streamline Your Access Control?

Imagine a world where unauthorized access is a thing of the past. Robisearch offers state-of-the-art access control systems that not only protect your assets but also make managing who enters and exits your premises a breeze. Isn’t it time to simplify your security processes?

 

  1. How Much Are You Spending on Ineffective Security Measures?

Are your current security measures draining your budget without delivering results? Investing in Robisearch’s biometric systems can save you money in the long run. With advanced technology, you’ll minimize losses and enhance your overall security strategy.

 

  1. Are You Concerned About Data Security?

In an age where data breaches are rampant, can you afford to take risks? Robisearch’s biometric solutions provide an additional layer of protection for sensitive information. Wouldn’t you want to safeguard your business against potential threats?

 

  1. How About Convenience for Your Team?

Does your team struggle with remembering access codes or carrying keys? With biometric solutions from Robisearch, accessing secure areas is as simple as a fingerprint scan or facial recognition. Isn’t it time to enhance convenience while improving security?

 

Ready to Take Action?

The time for hesitation is over! Contact Robisearch today and explore how our biometric and access control systems can transform your security strategy. Don’t wait until it’s too late, secure your business’s future now!

Act fast! Your peace of mind is just a call away. Reach out to Robisearch and take the first step toward a safer tomorrow.

Contact us today on 0716413386/0780655987 or visit our website at https://robisearch.com for more of our services

#robisearch #erpsoftwaresolutions #accesscontrolinkenya #biometricsinkenya #cheapestaccesscontrolKenya

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Unlock the Secret to a Smarter, Safer School: Why Biometric Time Attendance is a Game-Changer You Can’t Afford to Miss!

Managing attendance efficiently is more critical than ever. With the rise of advanced technologies, schools are increasingly adopting biometric time attendance systems. But is it really necessary to implement such a system in your school? Let’s explore the benefits and why acting now can make all the difference.

Why Consider a Biometric Time Attendance System?

  1. Accuracy and Reliability: Traditional methods of tracking attendance, such as manual registers or punch cards, are prone to errors and can be easily manipulated. Biometric time attendance systems use unique biological traits like fingerprints or facial recognition, ensuring accurate and reliable data collection. This minimizes the risk of errors and fraudulent practices, providing a trustworthy record of student and staff attendance.
  2. Enhanced Security: With the ability to verify individual identities through biometrics, schools can significantly enhance security. Only authorized individuals can gain access to the premises, preventing unauthorized entries and potential security breaches. This added layer of protection ensures a safer environment for students and staff.
  3. Streamlined Administrative Processes: Biometric systems automate the process of recording and managing attendance, saving valuable administrative time. Reports are generated automatically, reducing the need for manual data entry and allowing administrative staff to focus on more critical tasks. This efficiency can lead to improved overall productivity within the school.
  4. Real-Time Monitoring: An online biometric system enables real-time monitoring of attendance. School administrators can quickly access up-to-date records and identify trends or issues, such as irregular attendance patterns. This immediacy helps in addressing problems promptly and ensuring that students are present for their classes.
  5. Improved Accountability: With biometric attendance, both students and staff are held accountable for their presence. This system discourages tardiness and absenteeism, as it records the exact time of arrival and departure. The transparency provided by biometric systems promotes a culture of punctuality and responsibility.

Act Now with Robisearch Ltd.: Your Trusted Partner

Don’t let outdated systems hold your school back. Introducing a biometric time attendance system is crucial for enhancing accuracy, security, and efficiency. With Robisearch Ltd., you get cutting-edge biometric solutions and 24/7 support to ensure smooth operation and immediate resolution of any issues.

Why wait? Upgrade now to safeguard your school’s environment, streamline administrative tasks, and ensure accurate attendance management. Contact Robisearch Ltd. today to explore our advanced biometric time attendance systems and benefit from our round-the-clock support.

Act quickly to stay ahead of the curve and experience the advantages of biometric technology. Don’t miss out on the opportunity to transform your school’s attendance management system with Robisearch Ltd.

Contact Us Now
Phone: 0716413386/0780655987
Website: https://robisearch.com/
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WHY YOU NEED THAT BIOMETRIC TIME ATTENDANCE SOFTWARE AT SCHOOL

Robisearch Limited introduces cutting-edge Biometric School Management Software, a comprehensive system designed to streamline various functions within the school environment. Our software leverages advanced biometric technology, including fingerprints, facial recognition, and iris scans, to efficiently manage time attendance, access control, and even facilitate payments within the school ecosystem.

Our Biometric School Management Software stands out in Kenya, offering unparalleled functionality to meet the diverse needs of educational institutions. With a commitment to simplifying school management, our software consolidates all essential data into one cohesive solution, providing administrators with a centralized platform for seamless operations.

This advanced software from Robisearch is a game-changer, offering effortless tracking of time attendance, efficient grade management, and real-time monitoring of students’ academic progress. By automating these tasks, teachers gain more time for meaningful academic interactions with students.

Recognizing the importance of safeguarding sensitive student information in today’s digital era, Robisearch ensures the security of all data through our robust management information system. Our software adheres to industry security standards, ensuring that sensitive information remains confidential and protected. Experience the future of school management with Robisearch’s Biometric School Management Software.

Benefits of having our biometric software system

  1. Bulk SMS integration; Our system has been integrated with bulk SMS which is able to generate comprehensive reports on attendance patterns that teachers and guardians use to keep track of students remotely by getting customized messages of events concerning students like school opening and closing dates, memos on meetings and generally any school progress.
  2. Security; Biometric data adds security preventing unauthorized access. This way it is easy to keep intruders away from school. Also, this manages access to places that are not supposed to be accessed by everyone,
  3. Efficiency; A good time attendance system will save time for both teachers and students because there is no pen and paper work just a fingerprint and the whole process is done.
  4. Pocket money management; The system can assist parents in managing their child’s allowance by keeping track of it and providing additional funds when their pocket money runs low.

By deploying the use of this biometric school attendance software, the school can also keep track of staff movement in and out of school compound. No more roll calls, no more paper work, just click and search and all the report are displayed on the screen.

WHY HAVE OUR TIME ATTENDANCE SYSTEM

Biometric time attendance system provides many benefits to organizations. It enables an employer to have full control of all employees working hours. It helps with cost control in terms of labor by reducing over-payments, transcription error and intentional error. Manual procedures are eliminated thus reducing time and money spent keeping track of attendance. Compliance with labor standards might be difficult, but a time and attendance system are crucial for assuring compliance with labor laws that require a present verification.

Our system is:

  • Simple and easy to use
  • Reduces time spent managing staff attendance
  • Eliminates paperwork and the possibility of making mistakes.
  • Records are kept safe and confidential
  • Records from previous years and current ones are available.
  • Leave summaries for individuals throughout the year are easily accessible to employees.
  • Our system ensures real time track of time attendance (check in/out)Our biometric solutions assure to give access to the authorized personal by verifying their registered fingerprint templates is stored in the systembiometric time attendance software

OUR Technical Support

At Robisearch limited we ensure a high level of satisfaction amongst our customers by providing them with after-sales support that is the best in the biometric time attendance system industry. Our technical support team is highly-trained, responsive and always ready to go the extra mile to assist customers with any issues they may face. We provide a quality range of Time Attendance Systems in Kenya to suit every business and budget, from small business to huge enterprises. Robisearch limited has consistently been enthusiastic about providing brilliant administration to our clients. our biometric time attendance system is very user friendly.

Note: Regardless of the hardware you choose, we will work together to ensure your employee timesheet software operate together seamlessly. We are leading distributor of complete range of Biometric Time Attendance Software solutions in Kenya.

For future security of our schools, biometric time attendance software is the way to go.

Contact us on 0716413386 or 0780655987

Or www.robisearch.com for the best biometric time attendance system and point of sale software in Kenya.

 

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