Best KRA eTims Compliant POS | Point of Sale System in Kenya
What are the features of eTIMS Ready POS System in Kenya?
Customer Profile Management (CRM – Customer Relationship Management): Builds stronger customer relationships, enables personalized marketing and promotions, improves customer service by having purchase history readily available and helps understand customer behavior.
Inventory Management to track stock, get Low Stock Alerts, Stock Adjustments: Allows manual changes to stock levels for reasons like spoilage, theft, or counting errors.
Receipt Generation: Provides customers with proof of transaction, necessary for returns/exchanges, builds trust, and is often a legal/tax requirement (especially with eTIMS).
Accounting Module: Provides a clear view of the company’s financial position, ensures accurate bookkeeping, simplifies tax preparation, aids in financial planning and decision-making. Integration with other modules (like POS and Inventory) ensures financial data is automatically updated.
Purchase Order Management: Helps create, send, and track orders placed with suppliers realtime and get reports on suppliers payments
Human Resource Mngt Module : Provides Employees Information like (personal details, contracts), attendance tracking (check-in/out), leave management, payroll processing (calculating salaries, statutory deductions like PAYE, NSSF, NHIF), payslip generation, performance management etc. this helps centralize employee records, streamlines HR tasks, ensures accurate payroll and compliance with labour laws.
Bulk sms Module Integration: This feature is important in Sending offers, discounts, or announcements to customers and also Sending transactional alerts like payment confirmations, order updates, or appointment reminders to customers directly on their mobile devices.
Reporting: Generates reports on stock value, stock movement, best-selling items, slow-moving items, frequent clients, supplier statements, Profit and Loss Accounts, Bank reconciliation, Journal entries etc.
Split Bill: Divides a single table’s order/bill into multiple separate bills, allowing individuals in a group to pay for their own items or split the total evenly.
Merge Bills: Combines multiple separate bills (e.g., from different people at the same table who ordered separately, or moving a bar tab to a dinner table) into a single bill for one payment.
Serial Number Management: Crucial for businesses dealing with high-value items (electronics, appliances), items with warranties, or regulated goods. It helps manage warranties, track items for theft or loss prevention/recovery, handle product recalls efficiently, and verify authenticity.
Lipa na Mpesa Integration: This Connects the business system with Safaricom’s M-Pesa mobile money platforms like Till/Paybill this Automatically verifies and reconciles M-Pesa payments received against sales transactions in the system through STK Push Reducing Manual errors and Eliminating the need for staff to manually check SMS notifications for payment confirmation.
eTIMS Integration: Mandatory for VAT-registered businesses in Kenya. Ensures tax compliance, automates reporting requirements, reduces errors associated with manual filing, and provides KRA with real-time visibility into transactions.
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