Ghosts, whether in western or African aspect, whenever you hear the term ghost you think of a scary super natural being that is a person who died along time ago or a floating white sheet making some very weird and disturbing sounds, that raise the hairs on the back of your neck, right? Well, all these are the images that pop into our heads due to the stories and movies we have come across. However, talking of a ghost worker or employee is something very different, but should be taken with seriousness for the prosperity of any business or organization.

Technically speaking a ghost worker, or ghost employee is someone recorded on the payroll system, but who does not work for the organization or business. The ghost worker/ghost employee can be a real person, who with or without their knowledge, is placed on the payroll, or a fictitious person invented by the dishonest staff. Don’t blame the ghosts; they may be 100% innocent, and they’re certainly not the ones getting rich. It is not easy to eliminate ghost workers and buddy punching without establishing accountability and abandoning more traditional forms of identification such as ID cards, PINs and passwords that can be easily exploited.

Biometric technology can be installed to be the perfect tool to eliminate ghost workers this can be done by installing a biometric time clock or identification device and linking it to the existing payroll software. With a biometric system in place, employees provide their biometric credentials such as a fingerprint, finger vein, or iris photograph to punch or log into the system.

Once integration is complete, the attendance and time data of all employees and retirees can be set to be automatically recorded into payroll. This automated payroll entry eliminates human interference to register non- registered employees. There is no magic bullet. Effective financial control requires a reasonable control environment.

Tackling ghosts with technology

Robisearch helps you exorcise these ghosts from the workplace using biometric technology for clock in and out of employees changing the dynamic of the issue from a negative to a positive and saving you money in the process and here’s how :

1. Captures unique biological traits

It captures unique biological traits. Biometric time clocks use technology to detect a person based on their individual make up.

2. No more ghost employees making you lose money.

In a time where every cent counts, don’t lose sleep trying to count the heads of your employees and students. Let digital technologies do that for you, giving space to take action that has lasting effects. The will to remove these people robbing you in broad daylight is not enough, yet when combined with the right technology, any organization can realize great efficiencies and create a beachhead to modernize their processes and culture.

3. Zero forgery can be used to manipulate the information of employees in their clock in and out.

Trust the accuracy of which employee is on the clock. Biometric Physiological attributes cannot be duplicated or forged. Supervisors and managers feel confident that they are tracking employee’s time and attendance accurately.

4. Prevent buddy punching practices.

Possibility of someone clocking in for another is Nil. Characteristics cannot be duplicated which prevents anyone from clocking in for someone when they are absent.

5. No more time theft

It is very frustrating as a business owner to always be there to m It eliminates time theft. Companies also lose tremendous amounts of work hours each year because employees waste 20 minutes per day on employees reporting to work late and leaving work before time. This kind of accuracy ensures an employee’s time is monitored so the possibility of leaving early or coming in late is eliminated or unauthorized.

6. Remote monitoring of employees

Have you ever been in a situation where you have assigned work to your employees but you have no means of monitoring if what you had assigned is actually being carried out. The only thing you can rely on is their word, which often is dripping with false information. Fortunately, technology has made things so much simpler for business owners as it monitors remote workers. This innovative technology can integrate with mobile devices or the internet. The use of biometrics enables employers to monitor employees working in remote places and send messages to their phones every time an employee clocks in and out of work or access certain access controlled rooms/ regions in the company.

7. Increases productivity.

With manual means eliminated and biometric clocks put in place, time is saved reducing staffing overhead and providing an accurate picture of labor data to the payroll department.

8. Increased Return on Investment.

 When the biometric time clock is implemented, a positive ROI is achieved by the following means: eliminating employee theft, eliminating buddy punches and elimination of loopholes and inaccuracies brought along by the old types of time keeping and attendance management systems.

9. Convenient option.

This removed the option of an employee worrying about forgetting their login passwords, losing their access ID badges so they get to work quickly and save time able to concentrate fully on the task at hand.

Save yourself the hustle and headaches of trying to manually manage your employees and eliminate ghosts by #GoingDigitalWithRobisearch

ROBISEARCH TRASNFORMING LIVES THROUGH INNOVATION.

By Waithera Mwangi.