Many schools still rely on the traditional paper visitor book. While it might seem familiar, in today’s digital age, it’s time for an upgrade. Robisearch Limited offers a digital visitor book system that provides a range of benefits far beyond what a paper logbook can offer.

Robisearch Digital Visitors Book is the Visitor management software with a web- based user interface. The workflow of check-in and check-out is user-friendly and intuitive. This makes user acceptance at every level of the organization a breeze. The system is designed to work well in a small organization as well as a large organization.

Upon visitor check-in, the visitor’s details can be collected by the receptionist or an iPad. Once checked in, the host can be notified via SMS or by e-mail.

FEATURES OF DIGITAL VISITORS BOOK

1. Pre-Registration

Description: Pre-Registration is a feature that allows visitors to register their visit in advance, typically before arriving at the premises. This process can be completed online via a web portal or a mobile application.

Key Components and Benefits:

• Ease of Use: Visitors can fill out necessary details such as name, contact information, purpose of visit, date and time of arrival from the comfort of their home or office.
• Time Efficiency: By completing the registration process beforehand, visitors can avoid queues or delays at the reception area.
• Security: The host organization can pre-screen visitors, ensuring that only authorized individuals are granted access. This can include background checks or verifying credentials.
• Notification System: Once a visitor pre-registers, the host can be notified of their expected arrival. This allows for better preparation and a smoother check-in process.
• Data Accuracy: Visitors provide their own information, reducing the risk of errors that can occur when manually entering details on arrival.
• Compliance: Helps in maintaining a log for regulatory or internal compliance purposes, providing a digital trail of who is expected to visit.

2. Visitor Creation

Description: Visitor Creation refers to the process of recording the details of a visitor upon their arrival if they have not pre-registered. This feature allows for on-the-spot registration and entry into the digital visitor book.

Key Components and Benefits:

• Flexibility: Accommodates unplanned or walk-in visitors by allowing them to register at the point of entry.
• User-Friendly Interface: Typically involves a digital kiosk or a tablet where visitors can input their details such as name, company, contact information, host, purpose of visit and time of arrival.
• Visitor Badges: The system can automatically generate visitor badges that can include the visitor’s name, photograph and other relevant information for easy identification within the premises.
• Real-Time Updates: The host can receive instant notifications once the visitor completes the registration ensuring timely reception and reducing waiting times.
• Integration: Can be integrated with other security systems like access control, ensuring that only registered visitors can enter certain areas.
• Data Storage: All visitor information is stored securely in the digital visitor book which can be accessed and reviewed as needed for security audits, compliance or visitor management reports.

Both features enhance the efficiency, security and overall visitor experience by streamlining the registration process, whether in advance or upon arrival.

These features streamline the visitor management process, enhancing efficiency and security.

Call us today on 0716413386/0780655987

Or visit our website at www.robisearch.com